CHAIRMAN AND COMMISSIONERS:   The meeting was called to order at 05:27 p.m. All present included Vice Chair Lesley Mendenhall, Commissioner Dennis Mehr, Commissioner Jerry Blair, and Commissioner John Reed.

STAFF: City Manager Judy Gubler, City Attorney Dale Coulam, Building and Zoning Administrator Kevin Rudd, and Deputy City Recorder Martha Wilson.

AUDIENCE: Captain Hatzidakis, Robin Kirker, Bob Flowers and others that did not sign in.

A.	Acknowledgement of Quorum

Vice Chair Mendenhall acknowledged that there was a quorum.

B.	Flag Salute

Commissioner Blair led the Flag Salute.

C.	Invocation

Commissioner Blair gave the Invocation.

D.	Disclosures

The Commissioners had no conflicts of interest or disclosures.

A.	Consider an approval of a Business License for Agata Venger Partnership located 272 E. Center, Suite 206.  Jason Garber, MD, applicant.

Kevin Rudd reported on the Commercial Business License located at 272 E Center St., Suite 206. The business will be using space within the existing Snow Canyon Clinic. The space has already been approved and inspected.  The license complies with the Zoning Ordinance and is an appropriate use.  Staff recommends approval.

MOTION: Commissioner Jerry Blair moved to approve a Business License for Agata Venger Partnership located 272 E. Center, Suite 206.  Jason Garber, MD, applicant.
SECOND: Commissioner John Reed

VOTE: The motion carried unanimously.

Vice Chair Lesley Mendenhall	AYE
Commissioner Jerry Blair	AYE
Commissioner John Reed	AYE
Commissioner Dennis Mehr	ABSENT

Commissioner Mehr was absent during the voting.

A.	Public Hearing on a Class V Conditional Use Application for the Animal Shelter Expansion located at 424 N. 200 W.  Ivins City, applicant.

Kevin Rudd reported that the animal shelter is located at 424 N. 200 West. The existing building is approximately 2,100 square feet, and the expansion is approximately 1,500 square feet. With the expansion the total square footage is approximately 3,600 square feet. The exterior will have new stucco finish, reroofed with new asphalt shingles, and the exterior colors will blend with the new Public Works structure.
Captain Hatzidakis presented samples of the synthetic stucco and color and color of the block wall. The actually square footage being added is 1,655 square feet giving a total square footage of 3,828 square feet.
Dennis Mehr arrived at 5:35 P.M. 
Vice Chair Mendenhall opened the Public Hearing.  
Captain Hatzidakis stated that the Vet Room name has changed to Vet/Groom room. An outside cattery will be donated by individuals. The cattery is a doggie door cut into the cinder block wall with a flap gate so that the cats can go in and out of the cattery.  The cattery sits next to the building, and there is no structural change to add the cattery.
Vice Chair Mendenhall stated that it is probably similar to the one at Best Friends which is a large cage with trees and poles for the cats to crawl on and jump upon, etc.
Captain Hatzidakis explained that inside the cat room walkways would be built along the walls up close to the ceiling with ramps for the cats to climb. Several of these things will be donated. 
With no further response Vice Chair Mendenhall closed the Public Hearing.

B.	Consider recommendation of a Class V Conditional Use Application for the Animal Shelter Expansion located at 424 N. 200 W.  Ivins City, applicant.

Vice Chair Mendenhall mentioned that there was only one entrance from the Vet Room into the BreakRoom/Kitchen and restroom. When working with dogs and cats, there is a need to wash hands frequently. Therefore, she was wondering if they had thought of having another entrance from the laundry room.
Captain Hatzidakis stated that he had no objections to making any changes to the plans.  The reason there wasn’t another door was to keep the room as sanitary as possible.  The Vet and Grooming Room is the cleanest room, and they wanted to keep that room isolated to keep it clean from any diseases/infections or outside sources.  A door could be put in the Laundry Room.
Vice Chair Mendenhall stated that it would be up to Robin Kriker. It is just a suggestion that could be addressed at a later time.
Commissioner Reed suggested that the swing on the Dog Storage Room door be put to the interior to make it ADA compliant.
Captain Hatzidakis explained that Kevin Rudd and Council Member Chris Hart will work with him on these type of issues, and John Reed will be researching some ventilation system. His anaylsis shows that this structure will give an approximate fifteen (15) year life span or more.

MOTION: Commissioner John Reed moved to recommend approval of a Class V Conditional Use Application for the Animal Shelter Expansion located at 424 N. 200 W.  Ivins City, applicant.
SECOND: Commissioner Dennis Mehr

VOTE: The motion carried unanimously.

Vice Chair Lesley Mendenhall	AYE
Commissioner Dennis Mehr	AYE
Commissioner Jerry Blair	AYE
Commissioner John Reed	AYE

A.	Discuss the review of the Ivins City Zoning Ordinance.

Vice Chair Mendenhall informed the Commissioners that one of their Planning Commission members was appointed to the City Council. Also, Council Member Michael Foot resigns as of the end of January.  If members of the Planning Commission apply for the Council Member’s position, there is the possibility that another Commissioner may be appointed to the City Council. Vice Chair Mendenhall’s term expires at the end of March.  In a very short timeframe the face of the Planning Commission may change by two (2) members or possibly three (3) members.  Because of these possible changes, she felt that this Commission should not get into an in-depth discussion of the Zoning Ordinance, and suggested tabling the discussion until the beginning of April so that the new Planning Commission could start the review process.
Commissioner Blair agreed that it might be a good idea.  He asked what would they be reviewing in the Zoning Ordinance or would they be starting all over.
Vice Chair Mendenhall explained that Council Member Hart had a list of items that he wanted to discuss.  She would ask him to send a list, and each Commissioner could make a list of any concerns or the sections of the Zoning Ordinance that they felt needed to be reviewed. 
Kevin Rudd explained that Staff felt that the most important item is to bring the Zoning Ordinance into conformance with the Land Use Plan that the City Council approved last year.  Those changes created a multitude of new zones. The minutes should reflect the City Council’s discussions on what these zones should be. That would be a starting point.
Vice Chair Mendenhall felt that if there was something that could be moved along in the next couple of meetings without getting into a long discussion it may be worthwhile to put it on the agenda.
After further discussion, the consensus was to leave the discussion of the Zoning Ordinance on the agenda, and Staff would work on creating the new zones.  After the zones were completed, the Commission could work on revising the text.
Kevin Rudd felt with the slow down in growth that they would have plenty of time to complete the revision within the next year.
Vice Chair Mendenhall informed the Commission that she is acting Vice Chair and Chris Hart was Chairman.  This body needs to elect a new Vice Chair, and it needs to be an agenda item for the Commission to vote on it. However, a new Chair could be elected as well for the term starting now until the end of her term which would be the end of March or she could serve as chair until the end of March.  Then, new elections would take place for the Chair and Vice Chair.
Dale Coulam advised that it doesn’t have to be an agenda item because it is a procedural item. Under the By-Laws the Vice Chair steps in during the absence of the Chair.  The option is that Vice Chair Mendenhall can continue as Vice Chair or the Commission could elect a new Chair and Vice Chair.  That could be considered at this meeting or at the next meeting.
Commissioner Mehr suggested that Vice Chair Mendenhall carry on as acting Chair and once the City Council completes their appointments the Commission can elect a Chair.
The consensus was for Vice Chair Mendenhall to continue as acting Chair.  A Vice Chair does not need to be elected at the present time.

B.	Consider approval of Ivins City Planning Commission minutes for January 6, 2009.

MOTION: Commissioner Dennis Mehr moved to approve the Ivins City Planning Commission minutes for January 6, 2009.
SECOND: Commissioner John Reed

VOTE: The motion carried.

Vice Chair Lesley Mendenhall	AYE
Commissioner Dennis Mehr	AYE
Commissioner John Reed	AYE
Commissioner Jerry Blair	ABSTAIN

Commissioner Blair abstained since he did not attend the meeting.

A.	Planning Commission

Commissioner Blair expressed his thanks and appreciation to the Planning Commission for their patience during his absence especially since he had missed more than the ordinance allowed and the fact that he still had a position on the Board.
The Commissioners expressed that Commissioner Blair is a valuable asset and was missed.

B.

Chairman

Vice Chair Mendenhall reported on the City Council meeting of January 8, 2009:
1.  The Council discussed the animal shelter expansion.
2.  Announced that Council Member Michael Foot was resigning at the end of January. 

C.	Building & Zoning Administrator, Kevin Rudd

There was no report.

D.	City Attorney, Dale Coulam

There was no report.

E.	Items to be placed on future agendas

Review Zoning Codes of the Zoning Ordinance.

MOTION: Commissioner John Reed moved to adjourn
SECOND: Commissioner Dennis Mehr

VOTE: The motion carried unanimously.

Vice Chair Lesley Mendenhall	AYE
Commissioner Dennis Mehr	AYE
Commissioner Jerry Blair	AYE
Commissioner John Reed	AYE

The meeting adjourned at 5:52 P.M.