All present included Mayor Hart,
Council Member Elwell,
Council Member McDonald,
Council Member Jolley,
Council Member Roberts,
Council Member Rusick,
and
City Recorder Kari D. Jimenez.
STAFF:
City Attorney Dale Coulam,
Director of Finance Alan Rae,
Building and Zoning Administrator Kevin Rudd,
Public Works Director Dave Glenn,
and
City Engineer Charles Gillette.
EXCUSED: None.
Audience: Angelo Disante, George Stoddard, Tracy Ence, Toni Schroath and those who did not sign in.
Council Member Jolley led the Flag Salute
Council Member Jolley gave the Invocation.
Mayor Hart referred to item 5)A on the agenda and indicated he is part of the development community and there may be a perceived conflict with item 5)A. There were no other conflicts or disclosures.
Becky Schroath reported it has been an amazing and great experience to be the Ivins Princess. She and the outgoing royalty participated in a number of parades, assisted at the Washington County Fair, helped the Ivins Parks and Recreation Department with a number of functions including the punt, pass and kick competition, Heritage Days and the Easter Egg Hunt. The Princess Pageant will be at Tuacahn High School on Friday, April 16, 2010 at 7:00 p.m. There are thirteen (13) girls participating in the pageant and the theme is "New York, New York".
Kevin Rudd provided a report and photos regarding Code Enforcement activities for March and April. A copy of the report and photos are are available by request through Ivins City Hall. The City issued three (3) building permits in April. Kevin Rudd recognized Deputy City Recorder Martha Wilson and congratulated her on obtaining her Certified Municipal Clerk certification. He also informed the Council that Martha will be retiring in June and highly complimented the quality of her work during her employment.
Dave Glenn previously provided a Summary of Operations report for March 2010 to the City Council and handed out a Water Usage Comparison report to the City Council. A copy of these reports are available by request through Ivins City Hall. Dave Glenn reported on the following: the City contracts annually with TwinD to clean the sewer mains and approximately thirty thousand (30,000) feet have been videoed and cleaned, which is roughly twelve percent (12%) of the system. There are some problem areas that will need to be addressed in the near future. Lowell Elmer with the Dixie MPO (Metropolitan Planning Organization) is retiring in June and his replacement is Myron Lee. Staff has been patching the roads and will begin crack sealing in the near future. Skin patching has been done on 400 South and 200 West and between 400 West and Highway 91.
Chuck Gillette previously provided an Engineering Report to the City Council, a copy of which is available by request through Ivins City Hall. Chuck referred to the standard specifications for APWA (American Public Works Association) and indicated he would like the Council’s feedback on adopting the APWA’s standard specifications and then the City adopt a manual of modifications to the APWA specifications. The Mayor and City Council agreed and requested this be placed on a future agenda. Chuck Gillette anticipates the time frame for this to be addressed is one (1) to three (3) months. Council Member Rusick inquired if there is a time limitation to use government funds if the City receives the funds for the Tuacahn Detention Basin. Chuck Gillette indicated he is unsure and that the project is through the Water Resources Development Act. The City would be working with the Army Corps of Engineers if the City is awarded the funds but the City will not know until July or August of this year if it is going to receive the funds.
In the absence of a Planning Commissioner, Kevin Rudd reported that the Planning Commission held a Public Hearing on an off premise beer license application. There was no public comment and the Planning Commission has forwarded a recommendation to the City Council for approval. The Planning Commission met with and discussed recommendations for commercial zones with Form Tomorrow. The Planning Commission reviewed information regarding amending a subdivision plat and recommended holding a Public Hearing at the Planning Commission meeting on May 4, 2010. The field trip that was scheduled for May 4, 2010 has been re-scheduled to May 18, 2010 to view lot elevations.
Kevin Rudd indicated this issue was brought forward by a Citizen Comment and the City Council asked the Planning Commission to review the sign ordinance and provide a recommendation to the City Council. The Planning Commission recommended not changing the sign ordinance. Council Member Roberts inquired if Ence Homes had marketing data for what signs do for sales. Tracy and Jon Ence came forward and provided several documents containing a variety of data, as well as two (2) sign proposals. A copy of this information is available by request through Ivins City Hall. The Mayor and City Council discussed the issues and directed the City Attorney to draft an ordinance that would temporarily allow additional real estate signs, with the following restrictions: a maximum of four (4) flags at the entrances of the subdivision; a maximum of four (4) directional signs that are 2x3 in size; one (1) 8x8 sign at the entrance of the subdivision will be allowed; and on weekends and holidays, one (1) seven foot (7’) tethered balloon with descending flags will be allowed. Dale Coulam indicated the changes affect the Zoning Ordinance and the ordinance will be addressed through the Planning Commission and then forwarded to the City Council by the Planning Commission with their recommendation.
Dale Coulam indicated the reference to meandering sidewalks is contained in the Subdivision Ordinance and in the Cross-Sections of the Transportation Master Plan. The Mayor and City Council discussed the issues and determined they would like meandering sidewalks to be required on streets sixty-six (66’) feet and wider and leaving the option on narrower streets. Dale Coulam suggested amending the Subdivision Ordinance to change the meandering sidewalk requirement from sixty (60’) feet to sixty-six (66’) feet. The changes will be addressed through the Planning Commission and then forwarded to the City Council by the Planning Commission with their recommendation.
Mayor Hart requested a suspension of the rules to bring item 5)D ahead of item 5)C.
MOTION: Council Member Jolley moved to suspend the rules and address item 5)D at this time and then come back to our regular place on the agenda.
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Mayor Hart indicated that Pete Kuhlmann’s current responsibilities preclude him from serving on this board. The Director of the Southern Utah Shooting Sports Park Agency provided Mayor Hart with the name of an Ivins City resident, Chuck McCaffrey, to serve on the Board of Directors.
MOTION: Council Member McDonald moved to approve Resolution No. 2010-10R, a Resolution of Ivins City Utah Appointing Chuck McCaffrey to the Southern Utah Shooting Sports Park Agency Board of Directors
SECOND: Council Member Jolley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Roll call vote. All Council Members voted in favor.
Dale Coulam indicated this is a housekeeping item and that Long Term Care benefits should be an optional benefit and not a core benefit.
MOTION: Council Member Roberts moved accept that Long Term Care benefits be removed from the Core Benefits and added to Optional Benefits in the Employee Handbook
SECOND: Council Member Jolley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Mayor Hart referred to the meeting that was held with the residents’ and the residents concerns of how the method for evaluating and apportioning the costs for the SAA (Special Area Assessment) would be assessed for each lot and a maximum amount that would be assessed. One calculation method is based on acreage/square footage and the other calculation method is based on front footage. The residents were equally divided on the preferred method of calculation. The day after the meeting the Mayor met with the City Manager, City Engineer, Public Works Director and the Director of Finance regarding a calculation method that would be fair. They determined the best method is to calculate the costs using both methods and then take an average of the two. Mayor Hart would like to utilize the skills of the residents in Ivins who work in the construction industry. A City has the prerogative to utilize a labor force of its residents, if in the bid process, a local contractor comes within five percent (5%) of the low bid, that individual or group of individuals can be given the opportunity to match the low bid and given the opportunity to do the work. The Mayor suggested the City keep in mind the possibility of the City functioning as its own General Contractor, hiring a qualified project manager and utilizing the local labor. Chuck Gillette referred to two handouts, one showing the monthly payment costs for the improvements for each lot and the other showing the total up front costs for the improvements for each lot. A copy of these handouts are available by request through Ivins City Hall. Referring to the maximum amount that would be assessed, approximately five to ten percent (5-10%) of the assessed amount may be reduced. The City Council Members like the calculation method of taking the acreage/square footage and the front footage area and obtaining an average of the two. The Mayor and City Council agreed to move forward and hold another meeting with the residents. Dale Coulam indicated that once the parameters are outlined, a Resolution or Ordinance will be drafted that designates the assessment area and how the costs are going to be assessed and then the City will proceed with a Public Hearing.
MOTION: Council Member Rusick moved to approve Resolution No. 2010-11R, a Resolution of Ivins City Utah Appointing Michael W. Scott as a member of the Planning Commission for a term of five years, to expire April 1, 2015
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Roll call vote. All Council Members voted in favor.
Council Member Elwell - no report
Council Member McDonald - no report
Council Member Jolley - no report
Council Member Roberts - no report
Council Member Rusick referred to a Millionaire show that airs in the afternoon and on Monday, April 12, 2010 one of the questions was "In 2009 Fitness Ridge Spa and Resort of Southern Utah, changed its name to what?" The fourth choice was "The Biggest Loser Resort". It would have been nice if the show would have said Ivins, Utah but it said "Fitness Ridge of Southern Utah".
Mayor Hart attended a ground breaking for Color Country Housing.
| C. |
City Manager, Judy Gubler - Excused. No report. |
Dale Coulam indicated that in anticipation of the Council’s closed meeting, he suggested the motion for a closed meeting include an adjournment of this meeting and move to a closed meeting pursuant to the reasons set forth. That will allow the Council to adjourn from their closed meeting without reconvening in the Council Chambers. Council Member Rusick wanted it reiterated that the City will not be keeping a recording of the meeting and that anything discussed in a closed meeting is not to go beyond the doors of the closed meeting. Dale Coulam referred to the Utah Code and indicated a recording does not need to be kept and in lieu of minutes, the Mayor will sign an Affidavit swearing that nothing other than the item for the closed meeting was discussed.
MOTION: moved to
SECOND:
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Roll call vote. All Council Members voted in favor.