Copy of the City of Ivins record for Planning Commission, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
Planning Commission
IVINS CITY
PLANNING COMMISSION
MINUTES
August 17, 2010
435-628-0606


1)
CHAIRMAN AND COMMISSIONERS:   The meeting was called to order at 05:30 p.m. All present included Commissioner Todd Benson, Commissioner Adel Murphy, and Commissioner Michael Scott.
Staff: City Manager Judy Gubler, City Attorney Dale Coulam, Building and Zoning Administrator Kevin Rudd, and Deputy City Recorder Martha Wilson.
Audience:  Skip Blythe, Kathy Blythe, Angelo Disante, Melanie Hunt, Bob Roush, and Lance Anderson.
A. Acknowledgement of Quorum
Commissioner Scott acknowledged there was a quorum and that Chairman Dennis Mehr and Vice Chair John Reed were absent and excused. He advised that he will act as Chair upon the vote of the other commissioners.
B. Flag Salute
Commissioner Benson led the Flag Salute.
C. Invocation
Commissioner Murphy gave the Invocation.
MOTION: Commissioner Adel Murphy moved to make Commissioner Mike Scott the temporary chairman for the meeting tonight.
SECOND: Commissioner Todd Benson
VOTE: The motion carried unanimously.

Commissioner Todd Benson AYE
Commissioner Adel Murphy AYE
Commissioner Michael Scott AYE
Chairman Dennis Mehr ABSENT
Commissioner John Reed ABSENT

D. Disclosures
The Planning Commission members that were present had no disclosures or conflicts of interest with this meeting’s agenda.

2)
REPORTS AND PRESENTATIONS (None)

3)
BUSINESS LICENSES (None)

4)
A. Public Hearing on the proposed amendments to the Ivins City Transportation Master Plan of the General Plan.  Ivins City, applicant.
Chuck Gillette, City Engineer, reported that there are two (2) amendments to consider: The Addendum No. 1 (copy available at Ivins City office) identifies the area of the old township boundaries, and allows the Technical Review Committee (TRC) authority to consider and approve some variances such as mounted curbs, and eliminating the required landscape strip between curb and sidewalk. Some properties in the old township do not meet the requirements in the Access Management Plan and that plan may need modifying. Modified curbs and sidewalks will help make the project possible and help keep the cost down. The direction from the City Council and the Mayor is to make the Special Assessment Project feasible by reducing the cost.
Figure 9 of the Transportation Master Plan (copy available at Ivins City office) shows that some of the streets will be removed from Figure 9 and others will be reclassified. Kayenta also made some recommendations to amend their streets classifications, and these are being amended based on some technical analysis done and based on Staff’s recommendation. Staff would like to proceed with the bidding on the old township as soon as possible and is requesting a recommendation from the Commission to the City Council.
Acting Chairman Scott opened the Public Hearing. There was no public comment. The Public Hearing was closed.
B. Consider a recommendation on the proposed amendments to the Ivins City Transportation Master Plan of the General Plan.  Ivins City, applicant.
Commissioner Benson asked if the addendum is giving the TRC the ability to make a few variances to help the process along, and if the reclassification of the three (3) roads takes the roads down a notch.
Chuck Gillette explained that the variances listed are not limited to the list in the memo in case there are other recommendations. The project is being pushed forward in hopes to start bidding in September and to receive bids in October. After receiving bids, the project may be tweaked to make it feasible. 
The road reclassifications will reduce the road widths, and 200 East will be a residential collector street with 55’ right-of-way from 200 North to 400 North.   
Commissioner Benson inquired about Kayenta’s request for changes and if Items #2 and #3 are consistent with Staff and TRC’s recommendation. 
Chuck Gillette explained that Staff is recommending the changes that they felt comfortable with as per the attached memo (copy available at Ivins City office).
Commissioner Murphy inquired about the changes to the Trail Map (copy available at Ivins City office).
Chuck Gillette explained that the trail that exists at 450 North and goes up to approximately Paiute Drive is a private trail but public access is allowed. The previous Staff required the trail to be private because prior plans showed that the public trail would be on the left side of Taviawk Drive. The amended Trail Map shows a trail on both sides and incorporates the private trail into the Ivins’ trail system. Kayenta is supportive of this amendment. 
MOTION: Commissioner Todd Benson moved to recommend approval of the proposed amendments to the Ivins City Transportation Master Plan of the General Plan.  Ivins City, applicant.
SECOND: Commissioner Adel Murphy
VOTE: The motion carried unanimously.

Commissioner Todd Benson AYE
Commissioner Adel Murphy AYE
Commissioner Michael Scott AYE
Chairman Dennis Mehr ABSENT
Commissioner John Reed ABSENT


5)
A. Discuss and review Ivins City Zoning Ordinance relating to Domestic Animals, Beekeeping, Prohibited Uses and Agricultural Zones.
Kevin Rudd reported that a resident of Padre Canyon Subdivision approached the City Council about amendments that had been recorded to the association’s CC&R’s on Phases 1, 2, and 3 that allows three (3) horses on parcels larger than one acre. As a result, the City Council asked this body to review the current Zoning Ordinance for Domestic Animals.  Some history and background was explained on how Padre Canyon’s written text was adopted by the City Council and how the CC&R’s differ from written text and zoning. The City does not get involved in regulating CC&R’s. A Planned Development process is different from a standard subdivision and can proposed different rules such as less restrictive setbacks, allows clustering, density, etc. A written text is created to define specifics on how a Planned Development is organized and becomes an overlay over the city’s zoning. The City regulates a development based on the written text adopted as part of the zoning for that development. In approximately 1995, residents of Padre Canyon submitted a written text that was formally approved by the City Council. The written text is similar to the CC&R’s but not exactly the same.
The issue is the keeping of horses in Padre Canyon. Padre Canyon’s CC&R’s allows a maximum of two (2) horses or two (2) large animals on any lot. The resident that approached the City Council petitioned the residents in Phase 1 and 2, amended the CC&R’s to now allow three (3) horses.  The amended CC&R's were recorded with the Washington County Recorder. Staff explained to the resident that the written text and the Zoning Ordinance only allows two (2) horses, and even though the CC&R’s were amended the zoning would have to be amended to be enforced by the City. The resident felt that the application fee of $1,000 was an unfair burden that he, as an individual, should bear. He felt the written text should be automatically changed by the City.
Dale Coulam explained that both the City’s ordinances and the state statue requires a formal process to change a Land Use Ordinance which includes giving proper notice, public hearings and public deliberation before a decision is made to change a land use ordinance. The method of collecting names and changing the CC&R’s does not have any bearing on changing a Land Use Ordinance except to show the intent of the homeowners in that subdivision.
Kevin Rudd explained that a group of homeowners can amend the CC&R’s and make it more restrictive but it could still be in violation of the City ordinance.  He gave some examples. The ordinance citywide is one (1) horse per half acre. There is an exception for the old township and for Padre Canyon. When the City Council adopted the 2005 Zoning Ordinance, it was felt that the old township and Padre Canyon should be able to maintain their rights to have two (2) animals even through the lots were smaller than one acre. In agriculture zones it’s one (1) large animal per half acre until five (5) acres and then no limit is regulated. The Commission needs to review the ordinance citywide to consider if it is appropriate to allow more animals on an acre lot. If the Commission feels the current ordinance doesn’t need to be amended, then report that to the City Council but if it is felt that the ordinance needs to be amended, then it will need to go through a public hearing process.
The following documents were distributed:  Chapter 12: Supplementary Development Standards and resident comments (copies available at Ivins City office).
Acting Chairman Scott asked if the written text is an agreement between the Padre Canyon community and the City and has to be agreed upon by both parties. But CC&R’s can be more restrictive or less restrictive.
Dale Coulam advised that written text is adopted by the City as the zoning for that Planned Development and enforced by the City.  A homeowners’ association can enforce more restrictive CC&R’s. For written text to have any validity, the City would have to go through the formal process of a public hearing and adopt the written text as the zoning for that Planned Development.
Commissioner Murphy commented that the current written text allows two (2) horses on 37,000 square feet or larger. She asked if Padre Canyon was proposing to allow three (3) horses on 37,000 square feet or larger or three (3) horses on an acre or larger. She had some concerns about allowing three (3) horses on an acre for Padre Canyon, and changing the ordinance for one subdivision of the City and not the other areas.
Kevin Rudd stated that the amended CC&R’s states that lots that are larger than one acre can have three (3) horses. Item 5 of the Zoning Ordinance deals specifically with Padre Canyon Phases 1, 2, 3 and 4.  However, Phase 4 amended the CC&R’s in 1996 or 1997 to allow three (3) horses.
Commissioner Murphy noted that in Phase 4 there are ten (10) or more lots that are less than 37,000 square feet. In Phases 1, 2 and 3 the lots are larger than 37,000 square feet and approximately twenty (20) are over an acre. The concern is one section could have three (3) horses and in another section there could only be two (2) horses.
Dale Coulam explained that the ordinance can be changed for a particular area. The Commissioners should consider the keeping of horses throughout the city, and whether there are special circumstances that justify different rules for different parts of the City.
Commissioner Murphy was inclined to not change the ordinance and felt the policy of two (2) horses per acre was okay.
Commissioner Benson did not see a reason to change the Zoning Ordinance that’s in place. Some property owners don’t have CC&R’s or a board to go to and submit a petition. 
Acting Chair Scott agreed and stated as a Planning Commission they didn’t see a need for making a change.
After some further discussion and clarification, the Commissioners recommended that the written text for Padre Canyon and citywide regulations regarding horses and large animals did not require any modification at this time. If the community of Padre Canyon wants to submit an application, it would go through the formal process and be heard at that time.
Kevin Rudd introduced the issue of beekeeping. Several months ago the City received a complaint from concerned citizens that a person in their community had a beehive located in the rear yard. The neighbors were concerned about the increased number of bees. There is no regulation in the Zoning Ordinance that refers to beekeeping. Chapter 33 lists the permitted uses and states, "that any use that is not specifically listed is not allowed." Therefore, beekeeping is not allowed in the city of Ivins.  A courtesy letter was mailed to the property owners advising that the bees were not allowed.  Information was distributed from the Taviawk Association, Salt Lake City Ordinance, Intermediate Beekeeping, and Best Management Practices for Honey Bee Colonies (copies available at Ivins City office). 
Acting Chairman Scott asked if bees are not allowed in any zones including agriculture.
Kevin Rudd stated that the Zoning Ordinance does not allow bees in agriculture or residential. This is the only beehive that the City is aware of. Some of the homeowners have had some problems with the bees congregating, and one homeowner had a hummingbird feeder and had a difficult time with the bees. There are groups that are against the bees and there are groups in favor of bees.
Kevin Rudd explained that the City requested that beehive be removed because of a safety issue and until a decision has been made. He publicly thanked Terry Marten for helping remove the hive.
Dale Coulam said the Commissioner have information before them to consider whether this is a use that this body would recommend. There is information on both sides of the issue as well as the internet. The Commission may want to defer the issue until there is a full Commission.
Acting Chairman Scott asked since bees are currently prohibited in the ordinance, why is this an issue for a community dealing with the CC&R’s.
Kevin Rudd explained that the hive is located outside of the subdivision. If it was in violation of Taviawk’s CC&R’s and the property owners moved the hives ten feet out of the subdivision, the association would not have any authority to stop the beehive being there.
Acting Chairman Scott commented that since it is prohibited it doesn’t make any difference where it’s located. The City has the ability to take action. If this issue is kept on the agenda, does this tie everybody hands from regulating the current prohibited use?
Kevin Rudd stated that there was only one hive that has caused concern with residents and it has been removed. It gives this body time to make a recommendation. The question is, is beekeeping appropriate in higher density residential.  Allowing bees on ten (10) acres or greater is not the issue.
The Commission agreed to discuss this issue at the next Planning Commission meeting and the information will be distributed to those members not present.
B. Continue discussion of the Ivins City Subdivision and Zoning Ordinances on grading and elevation of lots.
Commissioner Murphy was under the impression that the TRC was going to review the proposed changes again.
Kevin Rudd advised that the TRC will not be reviewing it again. He understood from the last Planning Commission’s meeting that the Commissioners’ recommendation was to leave the current ordinance as is on regulating grading, and that they would report back to the City Council.  He suggested tabling the agenda item until they have a full Commission. The agenda item will be on the next Planning Commission’s agenda.  
C. Continue discussion of the Ivins City Zoning Ordinance regarding commercial uses.
This agenda item will be placed on the next Planning Commission's meeting agenda. Form Tomorrow is scheduled for August 31, 2010 to discuss the Commissioner’s comments. 
D. Consider approval of the Ivins City Planning Commission minutes for August 3, 2010.
MOTION: Commissioner Adel Murphy moved to approve the Ivins City Planning Commission minutes for August 3, 2010.
SECOND: Commissioner Todd Benson
VOTE: The motion carried unanimously.

Commissioner Todd Benson AYE
Commissioner Adel Murphy AYE
Commissioner Michael Scott AYE
Chairman Dennis Mehr ABSENT
Commissioner John Reed ABSENT


6)
A. Planning Commission (None)
B. Chairman (None)
C. Building & Zoning Administrator, Kevin Rudd
Kevin Rudd explained that the City Council has gone to a paperless agenda.  The agenda items are downloaded to their personal laptops. Staff would give each member a memory stick instead of a binder. The members present have laptops and were in favor of this option. The other members will be contacted.
D. City Attorney, Dale Coulam
Dale Coulam apologized for missing the last couple of meeting as he was involved in coaching a Little League All-star.
E. Items to be placed on future agendas
1. Continue discussion and review on Beekeeping.
2. Continue discussion on grading and elevations of lots.
3. Continue discussion on commercial uses.

7)
MOTION: Commissioner Adel Murphy moved to adjourn
SECOND: Commissioner Todd Benson
VOTE: The motion carried unanimously.

Commissioner Todd Benson AYE
Commissioner Adel Murphy AYE
Commissioner Michael Scott AYE
Chairman Dennis Mehr ABSENT
Commissioner John Reed ABSENT

The meeting adjourned at 6:37 P.M.

Respectfully submitted,


Martha S. Wilson, CMC
Deputy City Recorder