Copy of the City of Ivins record for City Council, preserved by
OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
IVINS
CITY COUNCIL
MINUTES
September 2, 2010
MAYOR AND COUNCIL: The meeting was called to order at
5:30 p.m. and announced there was a quorum present.
All present included Mayor Hart,
Council Member Elwell,
Council Member McDonald,
Council Member Jolley,
Council Member Roberts,
Council Member Rusick,
and
City Recorder Kari D. Jimenez.
STAFF:
City Manager Judy Gubler,
City Attorney Dale Coulam,
Parks and Recreation Director Benny Sorensen,
Director of Public Safety Robert Flowers,
and
City Engineer Charles Gillette.
EXCUSED: None.
Audience: Angelo Disante, Dennis Mehr and others who did not sign in.
Council Member Jolley led the Flag Salute
Council Member Jolley gave the Invocation
The Mayor and City Council Members stated they had no conflicts of interest with items on this meeting’s agenda.
Benny Sorensen reported the City held Movies in the Park in August and the attendance has been good. Registration for Flag Football is closed and the coaches' meeting was held last night. He thanked the Public Safety Department for assisting with the cursory background checks and the on-site drug testing. Council Member Jolley thanked Benny and his staff for how nice and well kept the parks are.
MOTION: Council Member Jolley moved to suspend the rules and move item 2)A, the Public Safety Department Report, until such time that Chief Flowers is able to be present and give that report
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Chairman Dennis Mehr reported on the horse discussion and stated that the Planning Commission recommended there be no change to the ordinance. An individual requesting such a change would need to submit a zone amendment application with the City and pay the fees required. The Planning Commission also discussed the beekeeping issue and determined a Public Hearing will be held in six (6) to eight (8) weeks. The City would like an expert to be a part of the Public Hearing. Chairman Mehr provided information from Form Tomorrow regarding commercial development standards in Ivins. A copy of the information is available by request through Ivins City Hall. Mayor Hart expressed his appreciation for the Planning Commission and thanked them for their thoughts and discussions on these issues.
Chief Flowers reported Ivins Public Safety Department responded today to a collapsed roof at Santa Clara’s fire station. It is unknown at this time what caused the collapse. The Public Safety Department has been involved with the schools in the area and is working with the Vista charter school regarding traffic. Officer Holladay is no longer with the City and has accepted a position with the West Jordan Police Department. Chief Flowers is working on a crime analysis report and intends to provide information to the Council on that analysis in approximately one (1) month. He has also initiated a time management program for the officers that tracks what the officers are doing and where, hour by hour. The officers like the idea of the program and Chief Flowers anticipates the program will provide valuable data that he will report on in the future. Council Member Rusick inquired if the City will be hiring an officer to replace Officer Holladay. Chief Flowers indicated he would like to hire a number of highly qualified reserve officers. Reserve officers perform the same duties as full-time officers but on a part-time basis. Having reserve officers will save the City money and provide flexibility for the City.
Chuck Gillette indicated the Amendments to the Transportation Master Plan would allow the City some flexibility in the Historic Township and provide the City with the opportunity to install mountable curbs and curbside sidewalks and eliminate access management issues in the Historic Township. Mayor Hart opened the Public Hearing. There being no comments, Mayor Hart closed the Public Hearing.
Council Member Rusick referred to "other minor modifications being made" on Addendum No. 1 to the Ivins Transportation Master Plan 2008 and inquired what constitutes a minor modification and a major modification. Chuck Gillette indicated the changes are limited to the Historic Township area and Staff would like to have some authority and flexibility if something comes up. Judy Gubler stated it is important to realize that as the City undertakes the improvements in the Historic Township, the City continues to find other issues that need to be addressed. She does not expect there to be anything major and that any changes would be to address existing conditions. Council Member Rusick requested Chuck Gillette report to the Council on any modifications that may be done if they differ from the Transportation Master Plan. Council Member Rusick referred to the Planning Commission Minutes where Chuck Gillette stated "The direction from the City Council and the Mayor is to make the Special Assessment Project feasible by reducing the cost." Chuck Gillette indicated he did imply that cost was a factor in coming up with some of the modifications. Council Member Rusick stated the way that statement reads in the Planning Commission Minutes, it is a nebulous statement. Judy Gubler indicated the cost savings discussion was not only addressing the change of the curb from high back curb to modified curb but also addressing the driveway approaches that are eliminated with the modified curb. There is not that much of a cost difference between the two styles of curb.
MOTION: Council Member McDonald moved to approve Ordinance No. 2010-15, an Ordinance of Ivins City, Utah Amending the Transportation Master Plan
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Roll call vote. All Council Members voted in favor.
| 4) |
CITIZEN COMMENT & REQUEST FOR FUTURE AGENDA ITEMS - NONE |
Chuck Gillette recommended the City have these specifications in place prior to moving forward with the Special Assessment Area (SAA) and requests Council's approval tonight. The specifications will improve the consistency of the construction. Mayor Hart and Council Member Rusick identified a few grammatical errors and they will email those to Chuck. The Mayor and City Council discussed the terms "Professional" and "Licensed" Geotechnical, insurance coverage amounts, erosion control, street connections in cul-de-sacs, roundabouts and lighting control. Mayor Hart would like the City to be sensitive to the amount of power lights use and suggested looking at using LED’s or low wattage lamps for lighting.
MOTION: Council Member Rusick moved to approve the Ivins City Standard Specifications for Design and Construction 2010 as presented and corrected this evening
SECOND: Council Member Jolley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Judy Gubler indicated this Resolution formalizes the Council’s recommendation from the previous meeting that a Committee be formed and a Chairperson be appointed. Council Member Rusick suggested that in the "Appointment" section it read "...hereby appoint Council Member Steven Roberts as the Chairperson..."
MOTION: Council Member Jolley moved to approve Resolution No. 2010-19R, a Resolution of Ivins City, Utah Creating a Military Community Covenant Committee and Appointing Council Member Roberts to the Military Community Covenant Committee as Chairperson
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
Roll call vote. All Council Members voted in favor.
Mayor Hart inquired if there were any items to be removed from the Consent Agenda. Council Member Elwell requested item A be removed from the Consent Agenda. Mayor Hart requested item B be removed from the Consent Agenda.
| C. |
Approval of Vehicle Purchase |
| D. |
Approval of Meeting Minutes for August 19, 2010 |
MOTION: Council Member Jolley moved to approve Consent Agenda items C and D
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
The Mayor and City Council addressed Consent Agenda items A and B. Council Member Elwell indicated he had the opportunity to speak with Dale Coulam and based on that conversation he is interested in a tier structure for volunteers. Dale Coulam described a three (3) tier approach to volunteers. For Fire/Rescue volunteers, that job description is very close to that of a City employee and the City would want to perform a full drug testing, background check, application and interview process for those volunteers. This would be a level three (3) volunteer. For Animal Shelter volunteers, there are some volunteers that work closely with and perform many of the same duties of an employee and then there are other volunteers in the Animal Shelter who want to socialize with the animals. Volunteers for the Parks and Recreation Department include coaches and others that help with the festivals. Examples of a level two (2) volunteer would be sports coaches and a volunteer in the Animal Shelter working along side the employee shelter worker. The City would require a drug test and background check for level two (2) volunteer positions. For a level one (1) volunteer, such as festival volunteers and restricted animal shelter volunteers, there would not be an application, only a one page document that contains basic information and sets forth the restrictions at that level, requires a guardian’s signature if applicable and contains a Waiver of Liability. Council Member Elwell is excited about the possibilities of the volunteer tier system for the City and the residents and indicated he has some concerns regarding the listed abilities. He suggested looking at ability levels for tier two (2) volunteers with the goal of being inclusive and not exclusive. He also suggested the title of the volunteer position identify the level or tier of that volunteer position. Mayor Hart indicated he had the same concerns with the listed abilities identified in the job description for the Fire/Rescue Chief. Dale Coulam stated it is common in the industry for Human Resources to try to define the abilities of a job. The City could strike the word "maximum" from the listed abilities. Council Member Rusick indicated there needs to be some common sense applied to the situation. She referred to paragraphs "Supervision Received" and "Essential Functions" and suggested the supervision be under the direct supervision of the Shelter Manager or workers designated by the Manager. She could see a situation where one of the volunteers tells a level two (2) volunteer to do something while the Manager would want something else done. Dale Coulam is okay with changing it to that extent. The Shelter Manager is not always present and it may be a part-time employee at the Shelter that would be giving direction to the volunteer. It’s likely that the part-time employee would have received their instructions from the Shelter Manager. He obtained information from the Department of Labor and provided a copy to the City Council. A copy of the information is available by request through Ivins City Hall.
| A. |
Approval of Job Description for Animal Shelter Volunteer (Level 2) |
| B. |
Approval of Amended Job Description for Fire/Rescue Chief |
MOTION: Council Member Rusick moved to approve Consent Agenda items A and B, item A with the changes made this evening
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
| 7) |
CONSENT AGENDA ITEMS FOR DISCUSSION |
Council Member Rusick - no report
Council Member Roberts inquired as to the process of appointing individuals to the Military Community Covenant Committee. Judy Gubler indicated the Chairperson can appoint individuals to their own committee. Council Member Roberts stated he is working on coordinating a signing opportunity to be held at Heritage Days.
Council Member Jolley - no report
Council Member McDonald - no report
Council Member Elwell - no report
Mayor Hart reported that Heritage Days is moving forward and provided a sign-up sheet for the Dutch Oven Cook-Off to the Council Members. A copy of the sheet is available by request through Ivins City Hall. Three individuals from the Shivwits Band of Paiutes were in attendance at the taping of the Mayor’s program and will be performing and demonstrating the traditions of their culture at Heritage Days.
Judy Gubler reported the City may need to cancel the City Council meeting currently scheduled for October 7th due to the Heritage Days celebration. The Council agreed. She reminded the Council that the Utah League of Cities and Towns Annual Convention will be held September 15th through the 17th in Salt Lake City, Utah. Kathie Cluff is a new part-time employee working with Benny Sorensen, Dave Glenn and Tami Moody. A Closed Meeting will be required tonight to discuss property acquisition.
Dale Coulam reported that in addition to holding a Closed Meeting to discuss property acquisition, they also need to discuss pending and reasonable imminent litigation and suggested both reasons be included in the motion.
| E. |
Items to be placed on future agendas - None |
MOTION: Council Member Elwell moved to enter into a closed session to discuss pending or reasonably imminent litigation pursuant to Utah Code 52-4-205(1)(c) and to discuss the purchase, exchange, or lease of real property pursuant to Utah Code Section 52-4-205(1)(d). It is also moved that the Council close this public meeting.
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
AYE |
The meeting adjourned at 7:15 p.m.
Respectfully,
Kari D. Jimenez
Ivins City Recorder