CHAIRMAN AND COMMISSIONERS:
The meeting was called to order at
05:33 p.m. All present included
Chairman John Reed,
Commissioner Dennis Mehr,
and Commissioner Adel Murphy.
Staff: City Manager Judy Gubler, City Attorney Dale Coulam, Building and Zoning Administrator Kevin Rudd and Deputy City Recorder Martha Wilson
Audience: Mayor Chris Hart, Maitland Hancox, Bruce Jewett, and Kent and Dana Burrell,
Chairman Reed acknowledged there was a quorum. Commissioner Benson and Commissioner Scott were excused.
Commissioner Murphy led the Flag Salute
Commissioner Mehr led the Invocation.
There were no disclosures or conflict of interest with this meeting’s agenda.
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2) |
REPORTS AND PRESENTATIONS (None) |
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3) |
BUSINESS LICENSES (None) |
Kevin Rudd reported that Maitland Hancox’s application complies with Section 1207 Guest House or Casitas of the Ivins Zoning Ordinance. Casita plan and photos of the property were displayed (copies available at Ivins City offices). Casitas are regulated in size based on the primary structure, and in this case the structure is a mobile home. The size of the Casita can be minimum 600 square feet or 30% of the primary structure and the proposed Casita meets this requirement. The setbacks comply with the ordinance, and the architecture is required to blend with the primary residence. The mobile home is in need of repair and the applicant has proposed to side the home with the same siding that will be on the Casita. The Casita is 14 x 24 (336 sq feet), height is 12’ 6" with a pitch roof and asphalt shingles, and tan vinyl siding will be installed. There is room on the property for additional parking for the Casita. The floor plan consists of a bedroom and bathroom. In addition to the Casita located in the rear, there are a couple of small accessory buildings. There is one accessory building of which the TRC recommended that it be sided with the same siding as the Casita and mobile home. The applicant has agreed to make those improvements. The Technical Review Committee approved the Casita plan based on the conditions to complete improvements to the shed and single-wide mobile home.
Chairman Reed opened the Public Hearing.
Kent Burrell lives across the street and was in favor of the plan and felt that anyone could do anything with their property as long as it doesn’t interfere with the surrounding neighbors.
Bruce Jewett advised that he will be helping Mr. Hancox build the Casita. It will clean up the property and benefit the City.
Dana Burrell was in favor of the proposal that Bruce Jewett had submitted and that he is helping Mr. Hancox to improve the property. The suggestions to side the buildings will make it look nice.
Chairman Reed closed the Public Hearing after no further response.
Dale Coulam referred to the Staff Report and the TRC’s recommendation and explained that the Conditional Use Permit should be tied to the Certificate of Occupancy so that it can be verified that the matching siding has been installed on the existing mobile home and shed. Then a Certificate of Occupancy would be issued.
MOTION: Commissioner Dennis Mehr moved to approve a proposed Class IV Conditional Use Application for a Casita located at 380 North 100 West, Maitland Hancox, applicant, including the TRC recommendation that the existing mobile home and existing shed shall be sided with the same siding as the Casita prior to the issuance of the Certificate of Occupancy to be granted for the Casita.
SECOND: Commissioner Adel Murphy
VOTE: The motion carried unanimously.
| Chairman John Reed |
AYE |
| Commissioner Dennis Mehr |
AYE |
| Commissioner Adel Murphy |
AYE |
| Commissioner Todd Benson |
ABSENT |
| Commissioner Mike Scott |
ABSENT |
Chairman Reed distributed a proposed agenda for a Work Meeting scheduled for June 14, 2011 (a copy of the proposed agenda available at Ivins City offices). Chairman Reed briefly reviewed the agenda items.
Staff will prepare a Power Point that includes the Gould Evans assessment, the commercial and business sections of the General Plan and Table of Uses in the current Zoning Ordinance.
Commissioner Mehr felt the agenda might be a lot to cover.
Commissioner Murphy commented that it was a good outline and she felt it could be done in a reasonable timeframe. At the previous work meeting there was a lot of misunderstanding as to why the ordinance and zoning was changed without notifying the property owners. It would be good to educate them on what the General Plan says, when it was changed, what the Commissioners have to do to revise the Zoning Ordinance to match the General Plan and also review the Table of Uses.
Kevin Rudd commented that the original intent of the meeting was to receive some input from the commercial property owners on what they intend to do with their property, etc. and then the Commission could comment on it.
Chairman Reed felt that until the Commission has a rough draft the owner’s cannot comment. The first meeting was to see what the owners thought of the current ordinance. The Commissioners promised at the last meeting they would have an educational meeting with them. At present, the Commission only has a bucket of ideas from consultants, and he felt it’s premature to discuss those when we haven’t discussed it among the Commissioners. The Commissioners need to come to a consensus upon the revisions and how they match the General Plan before we receive public input. The meeting was held at Council’s request. The last meeting was not productive and highlighted a lot of confusion. He will be happy to enlighten people on the process but if people want to be involved in the democratic process, they need to show up, speak and participate in the process. The City has a process on revising and passing ordinances. An educational meeting will be held but the Commission needs to engage in our responsibility, revise the ordinance as needed and then open it for public input.
Commissioner Murphy stated that the Table of Uses is tied to the current Zoning Ordinance. Therefore, are we going to discuss the current zones and where those uses are? The commercial owners are going to ask those questions, and we need to anticipate those questions.
Chairman Reed stated that the Commissioners have not discussed the uses among themselves. However, he doesn’t see the uses changing much. It’s somewhat premature to answer those questions. It’s good to educate and inform but the appropriate time to comment is when there is a draft to comment on.
Commissioner Mehr was in favor of publishing the agenda so that the owners know what will be discussed.
Kevin Rudd will send out invitations and furnish the owners a copy of the agenda.
MOTION: Commissioner Adel Murphy moved to approve the Ivins City Planning Commission minutes for May 17, 2011.
SECOND: Commissioner Dennis Mehr
VOTE: The motion carried unanimously.
| Chairman John Reed |
AYE |
| Commissioner Dennis Mehr |
AYE |
| Commissioner Adel Murphy |
AYE |
| Commissioner Todd Benson |
ABSENT |
| Commissioner Mike Scott |
ABSENT |
Mayor Hart announced that on the City Council agenda there is an agenda item to appoint a new Planning Commission member to replace Commissioner Dennis Mehr who has served well but has several responsibilities that will not allow him to continue as a Commissioner. Commissioner Mehr was invited to the City Council meeting to be thanked publicly.
Commissioner Mehr stated that it has been a pleasure serving on the Planning Commission.
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D. |
City Attorney, Dale Coulam |
Dale Coulam informed the Commissioners of a recent bill passed by the state legislature requiring public bodies to enact Rules of Order and Procedure. Roberts Rules of Order is one authority often referenced but it is a very technical, detailed and highly parliamentary document. An alternative is Rosenberg Simplified Rules of Order. A copy will be distributed to the Commission and City Council to discuss and consider.
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E. |
Items to be placed on future agendas |
MOTION: Commissioner Dennis Mehr moved to adjourn
SECOND: Commissioner Adel Murphy
VOTE: The motion carried unanimously.
| Chairman John Reed |
AYE |
| Commissioner Dennis Mehr |
AYE |
| Commissioner Adel Murphy |
AYE |
| Commissioner Todd Benson |
ABSENT |
| Commissioner Mike Scott |
ABSENT |
The meeting adjourned at 6:03 P.M.
Respectfully submitted,
Martha S. Wilson, CMC
Deputy City Recorder