All present included Mayor Hart,
Council Member Elwell,
Council Member McDonald,
Council Member Jolley,
and
Council Member Roberts.
STAFF:
City Manager Judy Gubler,
City Attorney Dale Coulam,
Director of Public Works Dave Glenn,
City Engineer Chuck Gillette,
and
Director of Finance Alan Rae.
EXCUSED:
Council Member Rusick
Audience: Kevin and Julie Gildea, Kevin Jenkins, Aaron Potter, Shellie Hurt and others who did not sign in.
Mayor Hart acknowledged there was a quorum present and indicated that Council Member Rusick was excused.
Council Member Jolley led the Flag Salute
Council Member Jolley gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Aaron Potter indicated his project is to restore the fire hydrants in the historic township area by removing the weeds and debris from around the hydrants and then clean and paint the fire hydrants.
MOTION: Council Member Jolley moved to approve the Eagle Scout Project as presented by Eagle candidate Aaron Potter
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
Mayor Hart requested this item be tabled.
MOTION: Council Member McDonald moved to table item B to a future agenda
SECOND: Council Member Jolley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
Dave Glenn indicated paving of Main Street, 200 North and 300 North is scheduled to be done the week of June 20th. Curb and gutter will also be installed on 300 North and 350 North between Main Street and 100 East that week. The project is ahead of schedule by approximately one (1) week. The MPO (Metropolitan Planning Organization) is going to advertise an RFP (Request for Proposals) to hire a consultant to assess the possibility of a regional public transit agency and how that could be created and funded and used by all of the communities. The study will take six (6) to eight (8) months to complete. Red Hills Parkway between Highway 18 and Industrial Road is slated for construction and will be widened to four (4) lanes. Construction on that road is expected to begin in a few months and is anticipated to be finished before the next Ironman competition in May, 2012.
Chuck Gillette referred to a report he previously provided to the City Council Members, a copy of which is available by request through Ivins City Hall. He requested that the City Council Members consider discussing on a future agenda, expansion of the project scope for the Historic Township.
There was no one present from the Planning Commission to provide a report. Mayor Hart indicated the Planning Commission discussed the General Plan and commercial zoning.
Mayor Hart stated there is an opportunity by creating a Festival Committee to avoid re-inventing the wheel each time the City has a festival. It would be beneficial to have a database of volunteers, forms, procedures and the like as a marketing plan that the City carries forward from year to year. He requested that the City Council create a Festival Committee and appoint Linda Elwell as the Committee Chair. Council Member Jolley indicated he is concerned with Linda Elwell’s health and what she has on her plate already and inquired of Council Member Elwell. Council Member Elwell stated being involved in the festivals is near and dear to his wife Linda Elwell's heart and being able to do those things is what keeps her robust and moving forward.
MOTION: moved to
SECOND:
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
Roll call vote. All Council Members that were present voted in favor.
Dale Coulam indicated the Utah State Legislature passed an amendment to the State statute that amended the time frame to sell and use fireworks and this Ordinance clarifies that the City is following the State’s statute. The ordinance still allows the Fire Chief to prohibit the use of fireworks when conditions make it a fire hazard. Chief Gildea also noted that the new statute expands somewhat the types of fireworks that can be sold and used in the state. Council Member Jolley suggested information be included in the July newsletter to educate the residents about the changes.
MOTION: Council Member McDonald moved to approve Ordinance No. 2011-08, an Ordinance of Ivins City, Utah, Amending Regulations for Fireworks
SECOND: Council Member Jolley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
Roll call vote. All Council Members that were present voted in favor.
Judy Gubler stated there are two (2) components to this purchase and the total is much less than expected. The funds are in this year’s budget for component number one (1) and component number two (2) will not be requested until component number one (1) is operating fully. Alan Rae indicated staffs’ preferred software was a program that cost over $100,000, but after researching other software it was determined there were other options that are as good a product as the expensive program at significantly less cost. The maintenance fees are less than what the City is currently paying right now, the transition time is less, and after speaking with other cities that use the Pelorus accounting software, he found that they are very happy with Pelorus. The software that the City is using currently will no longer be supported after 2012. Mayor Hart inquired as to the ability for customers to receive their utility statement via email. Alan Rae stated the Pelorus program has that option and he thinks the City can realize savings on paper and postage with that option rather than mailing the utility statements.
MOTION: Council Member Roberts moved to approve an expenditure in the amount of $12,500 for Pelorus Methods accounting software
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
Judy Gubler stated the purpose of the Memorandum of Understanding is to meet the requirements established by the EPA (Environmental Protection Agency) and is a cooperative endeavor without any financial obligation to Ivins City. Council Member Roberts inquired if Ivins will be the first to sign the Memorandum. Judy Gubler indicated the City of St. George has approved the Memorandum and Washington City has approved and signed the Memorandum. She did not believe Santa Clara had signed the Memorandum yet.
MOTION: moved to
SECOND:
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
Mayor Hart stated that over thirty (30) years ago former Mayor Jack Reber assisted in positioning Ivins to be selected as the site for the Veterans Nursing Home. Jack Reber just celebrated his 90th birthday and was asked if he were approached to be the Grand Marshal, would he accept that. Mr. Reber relayed to Mayor Hart that he would accept that and indicated he would be honored to be Grand Marshal. The City Council Members agreed. Mr. Reber will be invited to attend and the appointment will be made at the next City Council meeting.
| 9. |
Economic Development Agency Fund |
| 10.Mu |
nicipal Building Authority Fund |
Judy Gubler referred to the budget document and indicated any changes from the previous document are in red. A copy of the budget document is available by request through Ivins City Hall. Council Member Elwell stated he was pleased with the movement within the budget and the explanations he received from Alan Rae. Alan Rae indicated that in the accounting system there are several different kinds of funds. The Utility Funds are accounted for differently than the other funds and are treated like a regular business would be. The Governmental Funds show whatever came in and went out. The money for the loan from the Water Fund coming into the Park Impact Fee shows as revenue but it doesn’t show as an expense on the Water Fund. It shows as a receivable from the Park Fund. When you look at the budget you are only looking at income and expense accounts. The Receivables and Asset accounts are not included in the budgets but are explained in the Financial Statements. Council Member Elwell referred to and inquired about the budget item "Art Around the Corner" that was budgeted for $3,000 as well as showing a projected income of $3,000 but neither occurred. Judy Gubler stated that item was discussed last year and is a St. George program with sculptures that are placed throughout the City. The impact in the budget is neutral and "Art Around the Corner" did not come to the City with a formal proposal but the City wanted to keep that option open. Council Member Elwell referred to page 45 regarding the Animal Shelter. He has received questions from individuals about where the money goes when they donate directly to the shelter or place their recyclables in the binnies. He is not able to show or tell them the route that the money takes. He would like some way to track the money that comes in from the recyclables to see where that money went and how it was used. Judy Gubler referred to the Revenue section on page 41 line item 10-38-820 Animal Shelter Donations. When the City receives money it is received as revenue. She referred to Expenses on page 45. The estimate to complete the budget for the animal shelter was approximately $8,000 more than what was budgeted for so the budget is balanced by the additional revenue that was received. Currently there is no separate line item for donations. Additional revenue that was received was used to correct the HVAC system at the animal shelter and for additional veterinary care. Council Member Elwell referred to veterinary care and indicated he understood that the money received from the recyclables and designated to go to the animal shelter would enhance the level of funds for the animal shelter and not be a replacement of funds. He referred to the TNR (trap-neuter-return) program and suggested that money from the recyclables be used to augment the base budgeted amount of $1,000 for the TNR program and to augment veterinary care. He would like the additional funds received from the recyclables to be in addition to the budget and not as a replacement to the budget. Council Member Elwell referred to the FIAS MOU (Friends of Ivins Animal Shelter Memorandum of Understanding) and suggested a line item be added to the budget that identifies the City’s obligation for the animals as outlined in the MOU. Mayor Hart thanked Judy Gubler and Alan Rae for their work on the budget.
Judy Gubler stated that when a motion is made, the motion will need to be made as amended. The amendment is to add a line item for TNR. When the Council addresses the Resolution, because the amended budget for the current fiscal year is increasing due to the park purchase, the approval has to be done by way of Resolution. Dale Coulam stated that the law requires that the City adopt the amended budget for this year if there were any increases in the funds. The formal way to do that is by a Resolution. He requested the City Council make a motion to adopt the budgets as stated on line item 5F, so they would adopt the tentative budgets for FYE 2012 and the amended budgets for FYE 2011 as amended to add the line item for TNR and then they can address and formally adopt the Resolution as amended.
MOTION: Council Member McDonald moved to Adopt the Final Budgets for FYE 2012 and the Amended Budgets for FYE 2011 as amended, with a line item added for TNR for an amount of $1,000
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
MOTION: Council Member Jolley moved to approve Resolution No. 2011-12R as amended, a Resolution of Ivins City, Utah, Amending the Budgets for FYE June 30, 2011 and Adopting the Final Budgets for the FYE June 30, 2012
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Jolley |
AYE |
| Council Member Roberts |
AYE |
| Council Member Rusick |
ABSENT |
Roll call vote. All Council Members that were present voted in favor. Council Member Elwell voted in favor with a stated reservation relative to the cuts in Fire, Safety and response in the ambulance service.
Council Member Roberts - no report
Council Member Jolley - no report
Council Member McDonald - no report
Council Member Elwell reported on the car show that was held on Friday, June 10th for the benefit of the Ivins Animal Shelter. Over $1000 was raised for the animal shelter. The group that helped with the fundraiser is a group from Nevada that tours all over and selects various events to attend and contribute to. They usually only go back to a particular event every three (3) or four (4) years but they were so impressed with the Ivins Animal Shelter that they are contemplating another trip to benefit the shelter as early as next year. He received questions as to why the car show was in St. George rather than in Ivins. Council Member Elwell indicated that presently the way that could have occurred in Ivins was to give $700 of the $1000 raised, to an entity not within Ivins and that would be to insurance. He would like the City to figure out a way, since each of those cars have their own insurance, to work it out so it could be held in Ivins. Judy Gubler stated that Linda Elwell has talked to the City and the City Attorney Dale Coulam has talked with the insurance company. It is her understanding that in a City Park liability insurance is required and that is for all of the events. Dale Coulam indicated the City will keep thinking on this issue. Mayor Hart inquired if the car show were to be held at Tuacahn if that would be ok. Judy Gubler stated that would be fine because it would be on private property. Council Member Elwell inquired if the event was a City event that the City sponsored and didn’t have to pay anything, if that was an option. Judy Gubler and Dale Coulam indicated they will keep looking into this as to how to structure that.
Mayor Hart reported that he was contacted by the City of St. George regarding St. George’s 125th birthday. St. George is putting together a wagon train that comes from Parowan and Ivins will be providing them with a location to camp. The location will likely be just below Snow Canyon and feature some Ivins kinds of things such as food, dancing, music and the like. Judy Gubler indicated that Mark Mortensen with St. George will be submitting a Special Event permit and providing a formal presentation to the Ivins City Council. The event will be held around October 15, 2011. Mayor Hart requested the City Council members plan for a short Closed Meeting at the next City Council meeting.
Judy Gubler provided a financial report to the City Council for the Ivins Fitness Festival. A copy of the report is available by request through Ivins City Hall. She referred to an item for a future agenda, that being the maintenance of street right-of-way. On the second page of the ordinance there is a provision that addresses what needs to happen in the unused public right-of-way. What the City didn’t consider is the agricultural land that is in the City. The Mayor and City Council agreed to address that on a future agenda.
Dale Coulam reported that he, Alan Rae and Andrea Byers met with the Utah Local Governments Trust regarding insurance coverage’s, liability and workers compensation. There has been a reduction in the premiums because of the City’s favorable experience rating. He reported on whether or not anyone had filed an application to amend the Subdivision Ordinance to consider allowing surety bonds. So far no one has come forward but that possibility has been mentioned to other developers as the subject comes up and if there is an interest developers could possibly share the cost of an application to amend the Subdivision Ordinance.
Council Member Elwell requested that at the next City Council meeting on July 7, 2011 that Chief Flowers report on the level of service, emergency response and ground ambulance service review. The Mayor and Council referred to the City Engineer’s report and agreed to discuss on a future agenda road projects, road maintenance and potential bonding for construction costs.