Copy of the City of Ivins record for City Council, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
City Council
IVINS
CITY COUNCIL
MINUTES
July 21, 2011

1) WELCOME AND CALL TO ORDER
MAYOR AND COUNCIL:  The meeting was called to order at 5:30 p.m. and announced there was a quorum present.
All present included Mayor Hart, Council Member Elwell, Council Member McDonald, Council Member Jolley, Council Member Roberts, and Council Member Rusick.
STAFF: City Manager Judy Gubler, City Attorney Dale Coulam, Building and Zoning Administrator Kevin Rudd, Director of Public Works Dave Glenn, City Engineer Chuck Gillette, and Deputy City Recorder Martha Wilson.
EXCUSED:  None.
Audience: Claudette Larsen, Angelo DiSante, Rick Hawk, Pam Hawk, Jim Keeley, JoAnne Cooper, Lance Anderson, Lesley Mendenhall and others who did not sign in.
A. Acknowledgement of Quorum
Mayor Hart acknowledged there was a quorum and that all the Council Members are present.
B. Flag Salute
Council Member Rusick led the Flag Salute. 
C. Invocation
Mayor Hart led the Invocation.
D. Disclosures
There were no disclosures or conflicts of interest with items on this meeting’s agenda. 

2) REPORTS, PRESENTATIONS AND APPOINTMENTS
A. Department Reports: Building Department, Public Works and Engineering
Kevin Rudd reported the City is ahead on building permits issued compared to the past two (2) years.  The City is averaging five (5) building permits a month.  Some of the contributing factors are Color Country Community Housing is continuing to build and has purchased another subdivision on 400 West and approximately 200 South.  They have also purchased another four (4) lots on 400 South and are planning to build several homes.  Some lots in Tenaya Estates have been sold and there is some building activity in that subdivision as well. The Sensitive Lands Committee has been meeting regularly.  One of the items they have been reviewing is a potential project near Tuacahn, which is the Layton property.  The owners have been meeting informally and talking to Staff about the project.  The Sensitive Lands Committee may come before the City Council with recommended modifications to the Sensitive Lands Ordinance as it applies to commercial properties.  Tracy Marrott is doing a good job with Code Enforcement and the gym at Fitness Ridge is finished.
Dave Glenn reported that all of the east/west streets between Main Street and 100 East in the Historic Township were paved on July 20th and today July 21st and included 100 East from Center Street up to 100 North to accommodate the Parade on Saturday, July 23rd.  The contractor will be roto-milling 200 East north of 200 North on Monday, July 25th and if the Council approves the expenditure of the expansion of the scope for the Historical Township Improvements, improvements for the portion of 200 East between 100 South and 200 South will be done.  On Friday, July 22nd the waterline at 200 South and 200 East will be relocated and the water will be off for a few hours in that area.  The lowering of the water line on 350 North will begin the week of July 25th and the Ivins Public Works staff will simultaneously relocate the service lines on that street.  The contractors are working to complete all construction south of Center Street before school starts.  There is a new federal standard on sign retro reflectivity that will require Council’s approval.  He will bring that forward to the Council in a few months.  The City has to come up with a plan on how the City is going to meet the standard of meeting minimum retroreflectivity on all of the street signs.  By January of 2012 the City has to have a plan in place.  By the year 2015 the City has to have certain signs done and by the year 2018 the remainder of the signs have to be done.  Council Member Roberts inquired what happens if the City doesn’t comply with the federal regulations and what federal agency is requiring this.  Dave Glenn indicated it is the Federal Highways Commission and he is unsure of what the penalties are.  If cities don’t abide by the federal laws it makes it hard to obtain funding.  There is also the potential of being sued if a stop sign is faded and there is an accident.  Council Member Elwell inquired if the requirement is for the regulatory signs only or if it includes the wayfinding signs as well.  Dave Glenn will do more research and report back when he brings this forward to the City Council for consideration.  
Chuck Gillette reported that his report is similar to last months report and the City is still working on the same things. In addition to managing the construction project, he is updating the Capital Facilities Plan for the water system.  He may present that to the City Council in August.  The A-T Asphalt fog seal project is complete.
B. Planning Commission Report
There was no one present from the Planning Commission to provide a report.  Mayor Hart reported that the Planning Commission approved a Final Plat for Taviawk IX Phase B and reviewed a sign application for the barber shop on 200 East and 535 South.  The Planning Commission also discussed the Neighborhood Commercial uses portion of the Zoning Ordinance.

3) CITIZEN COMMENT & REQUEST FOR FUTURE AGENDA ITEMS - NONE

4) PUBLIC HEARING AND ACTION ITEMS - NONE

5) DISCUSSION AND POTENTIAL ACTION ITEMS
A. Discuss and consider approval of a License Agreement with Troy Dennett regarding the placement of a business sign in the landscape buffer right-of-way
Judy Gubler stated the purpose of the License Agreement is to allow the Adobe Icebox ice cream shop to place a sign in front of the building in the City easement and in exchange the owner of the ice cream shop will maintain the landscape.  Dale Coulam indicated the owner Troy Dennett has reviewed the License Agreement and has found it to be acceptable.

MOTION: Council Member Roberts moved to approve the License Agreement with Troy Dennett regarding the placement of a business sign in the landscape buffer right-of-way
SECOND:  Council Member Elwell
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member McDonald AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick AYE

B. Discuss and consider approval of License Agreement to use unused right-of-way within the Special Assessment Area (SAA)
Judy Gubler indicated this agreement is similar to the one that was just approved.  If the owners opt to take ownership of the easement, they can use it for landscaping and fencing with the understanding that there are utilities located in the easement.  Dale Coulam indicated this is similar to what the City did by Red Rock Park where individuals were allowed to landscape and enclose the area and begin using the additional right-of-way to their benefit.  Council Member Roberts inquired if the City is going to pass an ordinance in the future that requires individuals to maintain the property.  Dale Coulam stated there is already an ordinance that says individuals are to maintain the property.  The license agreement goes beyond maintaining the property and allows individuals to enclose the area with a fence, landscape the area, plant grass and the like.

MOTION: Council Member Jolley moved to approve the License Agreement to use the unused right-of-way within the Special Assessment Area as outlined
SECOND:  Council Member McDonald
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member McDonald AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick AYE

C. Discuss and consider approval of Ordinance No. 2011-11, an Ordinance of Ivins City, Utah, Regarding Public Streets and Sidewalks
Judy Gubler stated that the discussions from the last meeting have been included in the ordinance.  Council Member Rusick referred to the exception to the permit and inquired if the ordinance is saying a person does not need a permit, they just need to check with the City about any other legal requirements that would be covered by the permit process.  Dale Coulam indicated that is correct.  The discussion at the previous City Council meeting is if work on a property does not require altering the sidewalk or doesn’t require a curb cut, an individual should be able to put a driveway in without permit.  Staff indicated there are some other regulations that may apply so staff would like to be contacted so they can review the work and make sure the work complies with the zoning and safety requirements.  Council Member Rusick referred to the section addressing irrigation water and stated that sometimes the water sprays out into the street and inquired if that section is saying that will no longer be allowed.  If that is what that section is saying, she inquired if that is practical if someone is irrigating, to be able to pin point the irrigation water.  Council Member Roberts stated it can be done.  The concern is the water deteriorating the roads.  Council Member Rusick agreed that it should be done if it isn’t difficult to do.

MOTION: Council Member Rusick moved to approve Ordinance No. 2011-11, an Ordinance of Ivins City, Utah, Regarding Public Streets and Sidewalks
SECOND:  Council Member Jolley
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member McDonald AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick AYE

Roll call vote.  All Council Members voted in favor.
D. Discuss and consider expansion of project scope for Contract No. 10-05 Historical Township Improvements and approval of the additional expenditure
Chuck Gillette indicated that in March 2011 the Council discussed these improvements and at the time the Council decided to defer the improvements on 200 East because the City was not aware of what would transpire with the VA Facility.  In the new staff report, staff has decided it is not a good idea to consider improvement of the section where the VA Facility will be located because there are too many uncertainties at this time.  Staff is looking at improving the section of road between 100 South and 200 South.  Staff recommends roto-milling the road and placing new asphalt for that section.  Regarding how this project fits into the budget, this road section is in the City’s Capital Facilities Plan as needing to be replaced.  Funding comes from another source and will not need to come from the Bond Fund.  It will be pulled from the Impact Fee Fund.  Council Member Rusick inquired if the City replaces that section now, will there be a negative impact by the construction vehicles when the VA Facility is built.  Chuck Gillette stated all roads will be impacted by construction but he is not sure what route the VA Facility will take with their construction equipment.  The proposed improvements will be four (4) blocks away from the VA Facility so he does not see much of an impact.

MOTION: Council Member McDonald moved to approve the expansion of the project scope for Contract No. 10-05 Historical Township Improvements
SECOND:  Council Member Elwell
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member McDonald AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick AYE

E. Discuss prioritization of road projects
Dave Glenn stated at the last City Council meeting he provided a presentation on some of the needs and projects the City has and Council instructed Staff to prioritize those.  He referred to the staff report that explains the reasons for the roundabout on Center Street and Snow Canyon Drive.  A copy of the staff report is available by request through Ivins City Hall.  Discussions for the roundabout began in 2007 and in the Transportation Master Plan that was adopted in 2009, the conclusion was that the roundabout was the best option.  Based on that direction, the City was successful in obtaining funds for the design, which is approximately fifty percent (50%) complete.  All of the cities that belong to the MPO (Metropolitan Planning Organization) compete for the funds.  Ivins was chosen to receive funding for the design of the roundabout and was allotted $150,000 towards the design.  It would be a disservice to not build it after taking the money that was given to Ivins through the MPO to do a design on something that is in Ivins Master Plan that Ivins planned for and had several months of meetings discussing the roundabout.  Those discussions included a telephone conference with an expert, the property owners voicing their opinions about the pros and cons of the roundabout and based on that, that is the direction staff went.  Judy Gubler reminded the Council about the limitation on the bond and indicated she is not comfortable recommending anything more than 2 million dollars.  The project list needs to be cut somewhere by approximately $500,000.  Council Member Roberts inquired if the Public Hearing was for the Transportation Master Plan or was it specific to the roundabout.  Dave Glenn indicated it was for the Transportation Master Plan solely.  The City held an open house and received comments about the roundabout.  There weren’t a lot of people that attended but 2/3rds of those that attended favored roundabouts over a traffic signal.  He researched the Minutes and there were several months of discussions.  Originally the placement of the roundabout would have impacted the residents’ drastically so the City shifted the roundabout to the north and west to impact the Densley property less.  The Clemens are open to the roundabout and have said they would do whatever was best for the City.  Mayor Hart referred to Council Member Elwell and stated he recalls that the conclusion of the Traffic Engineers was that the roundabout was the safest and the fastest way for traffic to come away from Tuacahn.  Council Member Elwell stated the City commissioned and paid for a research engineering firm relative to that and the conclusion was that the roundabout would provide a higher level of service and that vehicles would move through at a better and more consistent rate over time.  Council Member McDonald indicated he isn’t necessarily opposed to the roundabout he just doesn’t know that he is in favor of it at this time.  He would prefer to see the design and the study.  He needs to discuss it further with staff to understand better why the roundabout is so high on the priority list.  Judy Gubler stated Director Bob Flowers was unable to be present for this discussion but Public Safety is providing staff to direct traffic at Tuacahn and that is working very well.  As far as staff, both Public Safety and Public Works is convinced the roundabout will address the traffic needs as far as allowing Tuacahn traffic after the shows to flow.  One of the reasons that it’s prioritized as high as it is, if the City is going to do it, now is the time to do it.  Construction costs and bond interest rates are low.  The intersection of Center Street and Snow Canyon Drive is a high traffic area.  
Council Member Elwell referred to his background in Law Enforcement.  His area of expertise was traffic safety.  Data from the National Highway Traffic Safety Administration indicated that four-way stops and signal lights are inherently dangerous.  Because of that danger, it is required that a traffic warrant, meaning the traffic light was warranted, be developed before a municipality can place a traffic light.  In other words current conflict has to rise to a level where the inherent dangers of four-way stops and traffic signals would actually be mitigated by the introduction of the inherently dangerous traffic signal device.  Roundabouts do not require that level of background and study.  They are not inherently dangerous.  Council Member Elwell read statistics relating to converting a traditional intersection to a roundabout and stated that the conversion led on average to a 35% decrease in crashes and a 76% decrease in fatal or serious injury crashes.  Ivins paid for a study that showed a roundabout at Center Street and Snow Canyon Drive would help the City move traffic and save lives.  If the City places a traffic light on Center Street and Snow Canyon Drive, rather than a roundabout, the City will be signing a death warrant for someone in the City eventually.  In the long run the cost to the citizens and the cost to the City will be greater with a traffic signal than it would be with a roundabout. 
Council Member Roberts indicated his concern isn’t the roundabout, it’s the property owners and the timing of the roundabout project.  He was also concerned with the project being a top priority when there are many bad streets in Ivins that need to be taken care of.  Council Member Jolley stated initially he was leaning towards having a traffic light at the Center Street/Snow Canyon Drive intersection due to the adverse affects on the adjacent property owners and the costs.  With the changes that have come about since the initial discussions, he is now in favor of the roundabout.  Council Member Rusick indicated she has never been a fan of roundabouts but the traffic study that Council Member Elwell referred to pointed out the Center Street and Snow Canyon Drive intersection being the most dangerous corner in the City and that study was done approximately six (6) years ago.  The population has increased, the Veterans Facility will soon be built in the City, the Vista Charter School is new, there is the potential for a commercial project near Tuacahn and attendance at Tuacahn Amphitheatr has grown.  The Center Street/Snow Canyon Drive roundabout project is definitely a number one (1) priority.  The idling of vehicles at a traffic light will be far more onerous to the surrounding property owners than a roundabout.  She has changed her mind and she is in favor of the roundabout but not in favor of the tunnel that is proposed to go under Center Street.  The roundabout should be a number one (1) priority and the Council should approve the proposed project list.  Mayor Hart stated Highway 91 and Snow Canyon Parkway are the two (2) main entrances into Ivins.  Everyone that enters the City via Snow Canyon Parkway passes the Center Street/Snow Canyon Parkway intersection.  It is significant to note that based on the statistics from the State Parks system and from Tuacahn, there are approximately another 600,000 people who travel through that intersection as they come out of Snow Canyon State Park and as they come and go from Tuacahn.  Tuacahn expects 250,000 to 275,000 people attending the plays and concerts this year.  It seems obvious that with that volume of traffic that passes by the Center Street/Snow Canyon Parkway intersection, that intersection is tremendously significant.  Mayor Hart is a roundabout proponent and designed them into his most recent project, which eliminates speeding in that project.  From a safety stand point and protecting the night sky, in his opinion Ivins should never have a traffic signal.  He would like to see the City bid the entire construction project list and see what the results of the bid process will be.  The City may be pleasantly surprised with the bids due to the market conditions.  Council Member McDonald indicated he does not have a problem with sending the whole package out to bid and thinks that is a great idea.  He stated he needs more time to research and study the number one priority which is the roundabout at Center Street and Snow Canyon Parkway.

MOTION: Council Member Rusick moved to authorize City Staff to proceed with bonding and bidding based on the prioritization of road projects as put forth with the Center Street roundabout item number one
SECOND:  Council Member Elwell
VOTE: The motion carried.

Council Member Elwell AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick AYE
Council Member McDonald NAY

F. Consider Interlocal Cooperation Agreement for Regional Flood Control Authority
Chuck Gillette indicated the agreement doesn’t obligate the City to anything.  Ivins would be a cooperating member, receiving some of the benefits of a cooperating member but there is no cost or required responsibility to the City.  Council Member Rusick inquired if this agreement previously came before the City Council and made a decision to not be a participating party and if not, why not.  Chuck Gillette stated the Council can make that decision tonight.  The agreement was based on some preliminary meetings.  Council Member Rusick indicated the Council hasn’t received any information on the pros and cons of becoming a member.  It should come to the Council and have the pros and cons explained to the Council so the Council can decide what level of participation it wants.  Mayor Hart stated in the meetings that it would not be his decision to make but that he assumed that since Ivins would not be receiving any funding through this entity that it would be the Council’s decision to not enter into an agreement that involved the City financially but the Council can reverse that tonight if they would like.  Council Member Elwell indicated that the cities that are the full participants have a river running through those cities.  Ivins unique flood problems would not be covered by this entity so therefore why should Ivins be a paying member but thought it was great to be able to have a voice in planning.  Mayor Hart stated that Ivins can become a participating member at any time.  Chuck Gillette indicated Ivins has a flood control structure that is part of the Flood Control Authority, which is to obtain some oversight on these flood control structures that have been built throughout the region. Council Member Rusick inquired how the Flood Control Authority agreement relates to not building the Tuacahn Detention basin if that is the decision that is made in the future.  The Council has been told there are alternatives to the detention basin but the Council does not know what those alternatives are.  She inquired why the City considered the Tuacahn Detention Basin to begin with if it was impossible for Ivins to flood.  Chuck Gillette stated that would be addressed under agenda item 5)G.  Council Member Rusick inquired if this type of interlocal agreement for the cities who are full participants spread some of their major expenditures across all of the participating entities.  Chuck Gillette stated yes but indicated that if it’s anything like other similar interlocal agreements, most of the money is funneled into where there are the most serious issues and problems.  Ivins is at the end of the road, not on a river and Ivins does not have the issues that some of the other cities have.  That’s why it’s hard for Ivins to include that tax burden on Ivins residents.

MOTION: Council Member Roberts moved to approve the Interlocal Cooperation Agreement for Regional Flood Control Authority as a cooperating entity and not as a participant
SECOND:  Council Member Jolley
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member McDonald AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick AYE

G. Discuss options for conveying storm water from the Tuacahn Wash under Center Street
Chuck Gillette indicated there are some other options to the Tuacahn Detention Basin.  The main problem with the Tuacahn Wash was the flooding of Center Street which is an arterial street and the access for the majority of individuals traveling in and out of Ivins.  It is imperative that Center Street not be flooded as frequently as it was being flooded before the culverts were upsized.  That was the first part of the project and the second part of the project was the Tuacahn Detention Basin.  When the City was originally proposing the detention basin, the City was trying to not upsize the pipe that went under Center Street.  There was a way to do that but it would require a lot more disturbance to the habitat and when the environmental assessment was done the Habitat and the Utah Fish and Wildlife would not support a bigger detention dam.  Ivins scaled back the detention dam and built the culverts.  The culverts without a detention basin currently should handle a flood that occurs with a frequency of every 25 years.  The City would like to get that to the 100 year level and there are two (2) ways that can be done if the City does not build the detention dam.  The first way is to increase the size of the culvert.  Currently the City has two (2) five foot by nine foot (5’x9’) box culverts that go underneath the road and two (2) more of  those would need to be added at an approximate total cost of $200,000.  The second way is a creative idea, that being a pedestrian underpass.  In a 100 year flood event it would carry water underneath Center Street and prevent Center Street from flooding.  The preliminary estimate for the pedestrian underpass is $400,000.  A portion of the cost could be offset with the $150,000 received for the roundabout design.  The City could expand the scope of the roundabout project to include that culvert.  That applies to either expanding the culverts or putting in the pedestrian underpass.  The City also has some storm drain monies that are available from the bond that had been set aside for the detention basin.  The pedestrian underpass was submitted to be funded under the Transportation Enhancement Fund and when that was submitted three (3) or four (4) years ago the pedestrian underpass qualified as a runner up for funds.  If the City kept submitting the project for funds the City would likely eventually qualify for some funds for the project.  If the detention basin could be a reality, it is the City’s best option because it provides more safety to the residents.  Council Member Elwell is leaning towards the upsizing of the culverts.  Council Member Rusick stated the pedestrian underpass seems like a good idea but in reality over time what it becomes is a hang out at night and easy access for kids and drugs and similar.  As population increases, crime also increases.  Cities thought they were a good idea but most of the pedestrian underpasses in big cities are a blight.  They are boarded and sealed up so that people cannot access them.  The City needs to keep that in mind.  She recalls the former Chief of Police Wade Carpenter reporting on an incident off of Pioneer Parkway where a policeman’s wife was accosted.  She is adamantly opposed to the pedestrian underpass but thinks upsizing the culverts is a good option.  Council Member Jolley indicated he had the same concern as Council Member Rusick from a safety standpoint.  He would favor hearing Chief Flowers opinion on the pedestrian underpasses.  The majority of the underpasses contain graffiti and if the City decides to go with a pedestrian underpass, staff will be busy painting over graffiti.  The detention dam is the best option but he doesn’t see that as an option because he doesn’t see it happening.  He has been on the City Council for eight (8) years and the City has been waiting for movement on the detention dam.  Mayor Hart stated that Judy Gubler and Chuck Gillette will be making a presentation to the (HCAC) Habitat Conservation Advisory Committee in response to the recommendations from the technical committee.  The idea has always been that for the City to justify moving away from the detention basin and giving up that property, the justification is going to be that the trail be put in place by the HCP (Habitat Conservation Plan) and/or the State Parks.  Council Member Elwell referred to the requirement of the City previously purchasing seven (7) acres in relation to the detention basin.  If the trail is paid for at no cost to the City, he is in favor of that concession.  The other Council members agreed.

6) CONSENT AGENDA
A. Approval of Meeting Minutes for July 7, 2011
Council Member Elwell referred to page seven (7) line 26 and requested the sentence read "We were not there then..."

MOTION: Council Member McDonald moved to approve Consent Agenda item A as amended.
SECOND:  Council Member Jolley
VOTE: The motion carried.

Council Member Elwell AYE
Council Member McDonald AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick ABSTAIN


7) CONSENT AGENDA ITEMS FOR DISCUSSION - NONE

8) REPORTS
A. Council
Council Member Rusick reported that the Southwest Mosquito Abatement District is pursing building a permanent building in the area where the Washington County Purgatory is located.  As of June there were no reported cases of West Nile virus.
Council Member Roberts reported that two (2) LDS Stakes have joined together and are designating a day of service to honor the church welfare program.  The day of service will be on Saturday October 8, 2011 and he would like to know if the dumpsters can be available on that day instead of the regularly scheduled day of Saturday October 15, 2011.
Council Member Jolley - no report
Council Member McDonald reported on the Solid Waste meeting.  To date the amount of money collected from the recycling binnies for Ivins is $3,140.  Ivins is 4th on the list.  St. George has received the most at approximately $21,000, Washington at approximately $4,000 and Hurricane at approximately $4,000.  The District is moving forward with burning the gas off that is produced at the landfill.  Cedar City replaced the binnies that caught fire and were destroyed with their own binnies but they are still paying the rental on the binnies as if they were Washington County’s binnies.  They have agreed to be responsible for those binnies and in turn the District is providing insurance coverage on those binnies.  Cedar City will either participate in the insurance or pay the deductible if more binnies are damaged.  Council Member Jolley inquired if the schools in Ivins have binnies and if not inquired if it would be possible to place binnies at the schools.  A lot of paper is thrown away that could be recycled.  Council Member McDonald will bring that up with Jenifer Winward.  Regarding recycling cardboard, a company that handles the Districts recycled commodities agreed to place containers and collect and recycle cardboard at no cost to the county.
Council Member Elwell reported on the St. George Wagon Company and provided a memo to the City Council that was prepared by Linda Elwell.  A copy of the memo is available by request through Ivins City Hall.  Council Member Elwell referred to the oldest serving Veteran Gino Giacomazza living in Ivins and inquired how he could be recognized.  Mayor Hart stated that the VA Facility is anticipating a groundbreaking on November 11, 2011 at 11:00 a.m. and that may be a time and place that Mr. Giacomazza could be recognized.
B. Mayor
Mayor Hart reported the fundraising effort for the room upgrades for the veterans' home was great to be a part of.  He and Council Member Roberts were on the fundraising committee.  Typically when a veteran's facility is announced, the veterans' organizations in the area are given a minimum of six (6) months to accumulate funds that will qualify for the Federal matching at 65% to 35%.  With the VA Facility in Ivins, it was announced late and there was less than half the time to raise money.  The objective was to raise enough money to cover all the 108 rooms at $4,000 per room.  It appears that the fundraising effort was able to raise at least $165,000 and with the Federal match will cover all of the rooms.  The fundraising effort continues for other areas within the facility that the Federal government does not provide any funding for.  The Mayor is so proud of the Ivins residents.  The VA Facility in Ivins will service seven (7) counties and as of Friday July 15, 2011, Ivins residents had donated approximately half of the total donations for that facility.
C. City Manager, Judy Gubler
Judy Gubler reported that on Saturday, July 23, 2011 the City will have the Pioneer Day parade.  Golf carts will be provided for the Mayor and City Council Members and they should meet at the firehouse at 8:45 a.m.  Judy reported there was a great turnout for the candidate filing.  There are thirteen (13) candidates who are running for City Council, which will require a Primary election.  The Primary will be held on Tuesday, September 13, 2011.  The contractor on the SAA project is Desert Hills and they worked with the City to pave some streets out of sequence so the regular parade route could be maintained.  She highly recommends them.  Their work has been excellent in every aspect.  They were the low bidder and have provided quality work as well as the customer relation skills to do the project the way the City had hoped it would be done.  The City now has the capability of e-billing for the utility bill and a small note was placed on the last bill that went out.  That information will also be explained in the newsletter.  The City is encouraging residents to go paperless.  The newsletter will continue to be available on the website.
D. City Attorney, Dale Coulam
Dale Coulam reported that it is audit season again and that process is starting.  Alan Rae has been a tremendous asset to the City.  The auditor last year indicated the City could apply for the CAFR award (Combined Annual Financial Report) but to not plan on getting that award.  The City received that award and a presentation to Alan will be given once the City receives the plaques.  Alan also prepared a lay friendly document which is the Popular Annual Financial Report (PAFR).  Both the CAFR and PAFR documents are on the website.  The City is all about transparency and started with posting financial trend analysis on the website and now the City has very detailed financial reports on the website.  Alan received an award for the PAFR from GFOA (Government Finance Officers Association) which is the body that oversees government finance.  In addition to that award, Alan has received an invitation to be a reviewer for GFOA to review reports submitted by other cities.  Alan has periodically been testing required for competency and he has passed those.  His job description requires that over a certain period of time that he take and pass three (3) of those tests.  He has taken and passed the first two (2) and has taken the third test.  There’s a total of five (5) tests and Alan plans on taking those additional tests and he will then receive the highest designation that GFOA can give someone.  Mayor Hart stated Alan Rae is an amazing asset to the City and indicated that Alan and Dave Toth are working on the final details of a grant application for the economic development study.
E. Items to be placed on future agendas - None

9) CLOSED MEETING

10) ADJOURNMENT

MOTION: Council Member McDonald moved to adjourn
SECOND:  Council Member Elwell
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member McDonald AYE
Council Member Jolley AYE
Council Member Roberts AYE
Council Member Rusick AYE

The meeting adjourned at 7:50 p.m.

Respectfully,

Martha Wilson, CMC
Deputy City Recorder