CHAIRMAN AND COMMISSIONERS:
The meeting was called to order at
05:30 p.m. All present included
Commissioner Todd Benson,
Commissioner Jeffrey Loris,
and Commissioner Adel Murphy.
STAFF: Building and Zoning Administrator Kevin Rudd and Deputy City Recorder Martha Wilson
AUDIENCE: None
Vice Chair Murphy acknowledged there was a quorum. Chairman Reed and Commissioner Scott were excused.
Commissioner Benson led the Flag Salute.
Commissioner Loris led the Invocation.
There were no disclosures or conflict of interest with this meeting's agenda.
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2) |
REPORTS AND PRESENTATIONS (None) |
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3) |
BUSINESS LICENSES (None) |
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4) |
PUBLIC HEARING AND ACTION ITEMS (None) |
Since Chairman Reed and Commissioner Scott were not present to discuss the contents of Chapter 19, Vice Chair Murphy suggested that they determine which sections belong under Site Planning heading and which sections should go under Building Designs.
The following is the reorganization of the sections for Chapter 19:
Section 16.19.102 Site Planning Requirement
1. Introduction
2. Building Location (include sub sections)
3. Mix of Scales
4. Site Design and Layout (include sub sections)
5. Views (include sub sections)
6. Landscaping Design Standards (include sub sections)
7. Site Lighting Standards (include sub sections)
8. Site and Building Sign Standards (include sub sections)
Section 16.19.103 Building Design Requirements
1. Introduction
2. Building Scale
3. Pedestrian Scale
4. Building Materials and Textures (include sub sections)
5. Building Material Color (include sub sections)
6. Views (add verbiage on views within Building Scales)
7. Lighting (add verbiage on lighting)
Vice Chair Murphy suggested continuing the discussion on Design Requirements at the next meeting and then go back and discuss the Site Requirement sections. Some of the sections such as lighting and views may have to be discussed for both Site Planning and Design Requirements.
Commissioner Benson asked Kevin Rudd about removing the references to other chapters such as Form Tomorrow’s suggestion to move "Site and Building Sign Standards to Chapter 21."
Kevin Rudd advised that it’s good to have the references of other chapters within Chapter 19 in order for the design professionals to go through it and find all the requirements.
The Deputy City Recorder will edit the document and rearrange the sections for the next meeting.
B. Consider approval of the Ivins City Planning Commission minutes for November 29, 2011.
MOTION: Commissioner Todd Benson moved to approve the Ivins City Planning Commission minutes for November 29, 2011 as submitted.
SECOND: Commissioner Jeffrey Loris
VOTE: The motion carried unanimously.
| Commissioner Todd Benson |
AYE |
| Commissioner Jeffrey Loris |
AYE |
| Commissioner Adel Murphy |
AYE |
| Chairman John Reed |
ABSENT |
| Commissioner Mike Scott |
ABSENT |
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A. |
Planning Commission (None) |
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Building & Zoning Administrator, Kevin Rudd
Kevin Rudd advised that the City Council passed a resolution allowing an open Annual Zoning Ordinance Amendment for private citizens. The cost has been prohibitive for a citizen to make a change to the Zoning Ordinance but this allows Ivins citizens to submit a written request once a year to amend the Ivins City Zoning Ordinance at no cost. A public hearing will be set for the second meeting in January for the Commission to consider the requests, and then the Commission will make a recommendation to the City Council.
Commissioner Benson asked if the requests would be similar to the beekeeping request, horse property requests, etc. that the Commission has dealt with in the past. He asked if a decision needs to be made the night of the public hearing.
Kevin Rudd advised that consideration could continue until the next meeting. A staff report will include the change that is being requested. The Commission can recommend, deny, or modify the change. Most of the requests will probably be about accessory uses such as garages, sheds, farm animals, etc. |
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City Attorney, Dale Coulam (None) |
E. Items to be placed on future agendas
1. Continue discussion and review of Chapter 19 Ivins City Zoning Ordinance.
Discussion:
Commissioner Loris inquired about the recent improvements in Ivins regarding the roads, curb and gutters and the abandonment area between the back of the sidewalk and the existing property lines. He questioned as to what happens if the homeowner wants to take ownership of the abandonment area. He suggested two ways it could be done. The City can put it in their assessment, have the entire area surveyed, have one record of survey done for the entire area and show it as an abandonment to anyone who wants to take up that requirement. A citizen would go through one process with the City Council. The other option is to have each citizen go to a professional surveyor, have it surveyed as a record of survey, show the abandonment and go through the process for each individual lot throughout the entire improvement area. As a Planning Commission, what do we say if we have a say and what do we suggest if it comes to that point? He felt that one process would be better than 250 processes. He explained that it’s approximately 12 1/2 to 18 feet that the City owns and recorded as part of the road alignment. The requirement for each of the homeowners is to landscape the area. If the owner maintains the area, most of them would like to take ownership. In order for them to take ownership there has to be a record of survey showing it has been added to their ownership.
Kevin Rudd advised that the City Council has already set a policy. Basically the City is going with the second option that each individual has to have it surveyed. This was considered by the City Council and did not go through the Commission since it was an abandonment of the City’s right-of-way. One individual has already gone through the process and Rosenberg and Associates did the survey.
Commissioner Loris commented that surveyors vary sometime in their surveying. He asked if the City has recommended certain surveyors.
Kevin Rudd advised that the county did have some issues with the first recording. The issues are being worked out. The City will advise them to take it to the surveyor of their choice and furnish information as to how it needs to be prepared in order to record. The City cannot tell them which surveyor to use but it has to be a licensed surveyor. It cost this individual approximately $500-700.
Commissioner Loris commented that a record of survey costs approximately $1,200.
MOTION: Commissioner Jeffrey Loris moved to adjourn
SECOND: Commissioner Todd Benson
VOTE: The motion carried unanimously.
| Commissioner Todd Benson |
AYE |
| Commissioner Jeffrey Loris |
AYE |
| Commissioner Adel Murphy |
AYE |
| Chairman John Reed |
ABSENT |
| Commissioner Mike Scott |
ABSENT |
The meeting adjourned at 6:01 P.M.
Respectfully submitted,
Martha S. Wilson
Deputy City Recorder