Copy of the City of Ivins record for Planning Commission, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
Planning Commission
IVINS CITY
PLANNING COMMISSION
MINUTES
January 3, 2012
435-628-0606


1)
CHAIRMAN AND COMMISSIONERS:   The meeting was called to order at 05:30 p.m. All present included Chairman John Reed, Commissioner Todd Benson, Commissioner Adel Murphy, and Commissioner Mike Scott.
Staff: City Attorney Dale Coulam and Deputy City Recorder Martha Wilson
Audience:  None
A. Acknowledgement of Quorum
Chairman Reed acknowledged there was a quorum. Commissioner Loris is excused.
B. Flag Salute
Chairman Reed led the Flag Salute.
C. Invocation
Commissioner Benson led the Invocation.
D. Disclosures
There were no disclosures or conflict of interests with this meeting's agenda.

2)
A. Concept Plan Report for Mojave Estates Subdivision Plan located at approximately 300 South Main Street.  Ty Tippets and Color Country Community Housing, applicants.
Dale Coulam reported that a representative from Color Country Community Housing (CCCH) was present and they have done several projects in Ivins and each is unique. CCCH has acquired the Mojave Estates which was a previously approved subdivision but the approval expired. Originally, this subdivision was zoned R-1-10 and approved fourteen (14) lots. CCCH has modified the plan and felt since it is located on Main Street, a primary street in the city, they wanted to do something different and give back to the community. They have proposed a Subdivision Enhancement Overlay (SEO) that provides a pocket park and homes with more unique features to make the presentation on Main Street more attractive than a straight cookie cutter type subdivision.
As a straight 10,000 square foot lot subdivision they can get fourteen (14) lots but the base density formula for a SEO only gives a base density of 12.71 lots. The reason for this is that Main Street already has a dedicated right-of-way. The base density formula assumes that the developer will give up some property which factors in a loss of 20% of the property for street right-of-way, etc.  The SEO makes it difficult for smaller subdivisions to meet the requirements because a developer has to dedicate open space, and lose 20% for roads, etc. in the calculation. In this case, Main Street already exists. Therefore, if we use that calculation and take away the full 20% as required by the ordinance, it penalizes the developer, and they end up with fewer lots as a base density than if they went with a straight 10,000 square foot lot subdivision with fourteen (14) lots. If 14 lots was used as a base density, under the SEO it would only require an 8% density bonus; but because the formula only gives them a base density of 12.71 lots they would need to get a 19% bonus. It’s still doable but a challenge. This application will proceed as a SEO but alongside of it will be the standard 14 lot subdivision as a fall back if the SEO application is denied or if they cannot achieve the density bonus that they need to do their project. It’s a choice between trying to do something a little different, which requires the density bonus for one additional lot (a total 15 lots). Basically, that lot pays for the amenities that they would be putting in for the City. Under the current zoning they are allowed the 14 lot subdivision.
Chairman Reed commented that essentially the SEO ordinance wasn’t designed for smaller developments but applies to larger developments.
Dale Coulam stated that is correct and that is one penalty. The second penalty is that it assumes that the subdivision is dedicating half the roadway; but in this case, Main Street already exists and there is no dedication of right-of-way for Main Street. When the full 20% is taken away for roads, it acts as a penalty because the road already exists. This application is unique, in that, what they are allowed to do under a standard subdivision is more than the base density that is calculated under the SEO.
Commissioner Benson asked if the SEO is intended to help those developers give back something to the City and allows them to get a bigger density bonus by dedicating open space. It gives an incentive to developers. But in this case because it is small it’s penalizing them even though they are trying to do something beneficial for the City. Basically, the City has two choices by saying we don’t want the amenities and give them fourteen (14) lots or give them the bonus giving them an extra lot and the City gets a park.
Dale Coulam stated that is correct and the Commission has to decide how they achieve the necessary percentages for density bonus.  
Commissioner Benson asked if the SEO ordinance requires that a subdivision be a specific size in order to take advantage of the density bonus. 
Dale Coulam stated that it does not but it is determined in the calculation itself. The percentage would come close if they were dedicating half the width of Main Street and that was used to calculate the base density. But the ordinance refers to the square footage of the subdivision, which means what the developer owns, but they do not own half of Main Street. The application does comply with the ordinance. If they get 19% density bonus even with the penalties, it can be achieved. It will be up to the applicant to show how they achieve the density bonus. The park is the easy calculation.
Jason Wheeler reported that CCCH is seeking to give back to Ivins. Ivins has been very accommodating to CCCH as an organization and to the families that have built homes as part of the Mutual Self Help Program. These lots would be part of the Self Help Program. They are looking at homes that are not your typical track housing and would incorporate front porches to try and orient these homes for the street making it a walkable street, get the families out on the porches and communicating with each other. By including the park it will provide them more opportunities to interact with each other and with the community. They are looking at a strong planning theme to unite these houses. Even though this property is not part of the historical area it is located near the historic neighborhood which ends at 200 South. This development goes from 200 South to 400 South. They want to recall the pioneer ancestory of the area in the homes. The original plat on the screen included a 3.8 acre park and after the TRC meeting and other discussions about density bonus they are proposing a 4.9 acre park to help achieve the 19% density bonus. This would make the lots on the right the same size as the lots on the left. One other change, Chuck Gillette would like the 300 South street to be further north so 300 South will be shifted seventy feet (70’) to the north causing one lot to be moved to the right side of the street.
Chairman Reed asked how much variation would there be in the design of the homes?
Jason Wheeler stated that one difference would be the front porch design but 4-5 different floor plans would be offered to the families to choose from. Also, a variation of colors and facade of the buildings and the way the homes approach the street. Samples will be submitted during the Preliminary Plan process. The garages will face the street.
Dale Coulam explained that the developer is not required to come forward with the unique features, samples, pictures, etc. until the Preliminary Plan process. That’s when the Commission decides on what density bonus will be recommended.
Chairman Reed commented that the General Plan encourages a walkable neighborhood layout such as this one is proposing. He likes the proposal and the density is appropriate for this area particularly as it moves toward the center of the City. Higher densities do make for a more walkable sustainable core center for a City. It’s not what the density is but how it is achieved. 

3)

4)

5)
A. Continue discussion of the Ivins City Zoning Ordinance and review of Chapter 19, Design Guidelines.
The Commissioners continued the review and editing of Chapter 19 Site Plan and Building Design Requirements. They focused on the sections under Site Planning Requirements which included Building Locations, Mix of Scales, Site Design and Layout, Views Landscaping Design Standards, and Site Lighting Standards. 
2. Building Location:  
 (a) Sensitivity to Adjacent Buildings: The Commissioners discussed that this would be hard to define in black and white even though using "shall" requires standards. Need to rely on setbacks when commercial meets residential. However, building locations are helpful. It’s a grey statement but leave text as is and maybe come back to it after Chairman Reed gets some examples.
 (b) - (d) No changes
3. Mix of Scales: Leave as is and accomplish during the design review manual.
4. Site Design and Layout: No text change
  (a) Arrangement: No text change
  (b) Open Space: No text change 
  (c) Site Access: No text change - Chairman Reed will submit some drawings and work on putting in ordinance form. Define verbiage to get away from strip malls.
  (d) Trash and Refuse Collection Areas: No text change (comment: 6’ foot wall is standard for screening)
  (e) Noise Impact: No change text change
  (f) Off Street Parking Areas and Loading Bays: Change to read: Landscaped areas and/or walls shall screen off street parking and loading docks/bays.  Loading bays and docks shall be separated from customer parking where possible. Loading bays shall be oriented so as not to face public streets, plazas or trails. 
5. Views: Discussed the meaning of the statement and noted that it needs to be addressed more in detail in both site and design guidelines.
6. Landscaping Design Standards: Change to read: Landscape improvements shall meet all minimum standards set forth in the zone. Landscaping should be designed to preserve and complement the desert character of the natural landscape, mitigate building and parking lot impact, add aesthetic charm, interest and character, and conserve water.
  (a) Landscape Buffers: Delete: "and these areas shall be screened from public streets."
  (b) Transitional Landscaped Areas: Change to read:  Where new development adjoins areas of dedicated open space, an appropriate landscape buffer shall be provided to create a gradual transition.
  (c) Parking Lot Landscaping: Change to read: Off street parking areas shall be buffered by landscaped areas and/or screening walls. Added:  (see section 16.20.108 of this title)
  (d) Landscape Materials: Delete "xeriscape"
  (e) Native Vegetation Materials: Change to read: All Landscape should incorporate vegetation native to southern Utah or the Colorado Plateau, including mesquite, yucca, agave and/or bear grass, brigham tea, and sage.
Chairman Reed will combine (Item (d) and (e) for the next meeting)
  (f) Plant Size, Spacing and Scale: Use "shall" instead of "should"
  (g) Streetscape Buffer Areas:
      (i) - (h)  Chairman Reed will review this section as the members felt some of this was redundant.
      (i) Nonvegetative Ground Cover: Change to read: Nonvegetative ground cover treatments shall be harmonious in color and reflectivity to the natural surroundings and may include rocks and small stones, granite, bark and natural red earth. Areas of nonvegetative ground cover materials shall be broken up and interspersed with vegetative ground cover.
     (j) Water Features: Change to read: Water conservation concerns may require the minimization of water use in landscape areas. Appropriate use of manmade water features, such as waterfalls, fountains, streams and ponds, may be permitted. 
    (k) Landscape Maintenance: No change
6.  Site Lighting Standards: reference the Lighting Ordinance.
7.  Site and Building Sign Standards: reference the Sign Ordinance Chapter 21 
The Commission will begin reviewing Building Design Requirements at the next meeting. A edited copy is available upon request at Ivins City office.
B. Consider approval of the Ivins City Planning Commission minutes for December 13, 2011.
MOTION: Commissioner Todd Benson moved to approve the Ivins City Planning Commission minutes for December 13, 2011 as submitted.
SECOND: Commissioner Adel Murphy
VOTE: The motion carried unanimously.

Chairman John Reed AYE
Commissioner Todd Benson AYE
Commissioner Adel Murphy AYE
Commissioner Mike Scott AYE
Commissioner Jeffrey Loris ABSENT


6)
A. Planning Commission (None)
B. Chairman (None)
C. Building & Zoning Administrator, Kevin Rudd (None)
D. City Attorney, Dale Coulam (None)
E. Items to be placed on future agendas

7)
MOTION: Commissioner Adel Murphy moved to adjourn
SECOND: Commissioner Mike Scott
VOTE: The motion carried unanimously.

Chairman John Reed AYE
Commissioner Todd Benson AYE
Commissioner Adel Murphy AYE
Commissioner Mike Scott AYE
Commissioner Jeffrey Loris ABSENT

The meeting adjourned at 7:15 P.M.
 
Respectfully submitted,

Martha Wilson
Deputy City Recorder