Copy of the City of Ivins record for Special City Council Meeting, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
Special City Council Meeting
IVINS
SPECIAL CITY COUNCIL MEETING
MINUTES
June 21, 2012
By Order of the Mayor of Ivins City, Ivins City Council will hold a Special meeting in the City Council Chambers, 55 N. Main St., Ivins, UT, today, Thursday, June 21, 2012 at 3:00 P.M. The Special meeting is being held due to a lack of availability of a quorum for the regular City Council meeting and the legal requirement to meet the deadline to adopt the budget.

1) WELCOME AND CALL TO ORDER
MAYOR AND COUNCIL:  The meeting was called to order at 3:00 p.m. and announced there was a quorum present.
All present included Mayor Hart, Council Member Elwell, Council Member Mendenhall, Council Member Densley, and City Recorder Kari D. Jimenez.
STAFF: City Manager Judy Gubler, City Attorney Dale Coulam, and Director of Finance Alan Rae.
EXCUSED:   Council Member McDonald, Council Member Roberts
Audience:  There was no one present in the audience.
A. Acknowledgement of Quorum
Mayor Hart indicated three (3) Council Members were present: Council Member Elwell, Council Member Mendenhall and Council Member Densley.  Council Member McDonald and Council Member Roberts were excused.
B. Flag Salute
Council Member Elwell led the Flag Salute.
C. Invocation
Council Member Elwell gave the Invocation
D. Disclosures
There were no disclosures or conflicts of interest with items on this meeting’s agenda.

Mayor Hart read the following statement: "This morning we learned that we would not have a quorum present for our Regular Meeting scheduled for 5:30 this evening, which means we would not be able to take any action.  By law we are required to adopt our Final Budgets for Fiscal Year Ending June 30, 2012, for Fiscal Year ending June 30, 2013 and the Certified Tax rate for Calendar Year 2012 by June 22nd, which is tomorrow.  Due to the urgent nature of these matters, I ordered a Special Meeting to be held at 3:00 p.m. today, when we could have a quorum present, to consider the adoption of these Budgets and the approval of the Certified Property Tax Rate.  I would now ask if the Council Members approve of proceeding with this Special Meeting at this time.  All in favor say: Aye.  Any opposed?"  The Council Members present voted "Aye".  A copy of the statement is available by request through Ivins City Hall.

2) DISCUSSION AND POTENTIAL ACTION ITEMS
A. Consider approval of Tentative Budgets for Fiscal Year Ending 06/30/2013 and Estimate to Complete Budgets for the Fiscal Year Ending 06/30/2012
1. General Fund
2. Debt Service Fund
3. Special Revenue Funds
a. Public Safety
b. Streets
c. Parks
d. Habitat
e. Storm Drain
4. Capital Projects Fund
5. Water Fund
6. Sewer Fund
7. Storm Drain Fund
8. Perpetual Care Fund
9. Economic Development Agency Fund
10.Mu nicipal Building Authority Fund

Council Member Elwell expressed his concern with having to call this Special Meeting and suggested starting the budget process two (2) weeks earlier to allow more time for public comment and response from the City Council Members.  He inquired what the ramifications are if the City did not adopt the budget by the required deadline.  Judy Gubler stated that if the budget is not adopted the City would continue to operate under the current budget until the new budget is adopted and she is not aware of any penalties.  Council Member Densley indicated the budget was referred to in the last newsletter, has been posted on Ivins website and the comments he’s receiving are positive.  He indicated that people have an opportunity to see the budget on the website and come back with comments.  He thinks there is a lot of time involved already for the citizens to make comments.  Council Member Elwell expressed his reservations in the budget as it relates to Law Enforcement, Fire and the Animal Shelter.  He is concerned with the possibility of doubling the animal population and doesn’t see Ivins being able to cover animal control for both cities.  He also has the same argument as last year with the two deep cuts made in Fire and EMS services.  Dale Coulam referred to the Interlocal Agreement for Law Enforcement Services with Santa Clara and stated that document specifies that the Law Enforcement would handle animal control as far as picking up an animal but that animal is to be taken to the shelter in the jurisdiction where the animal is picked up.  Santa Clara is responsible for animals picked up in their jurisdiction and Ivins shelter continues to be responsible for the animals picked up in Ivins.  If there is a change to that, it would have to be discussed and that is not in the current Interlocal Agreement.  Judy Gubler indicated the Interlocal Agreement is intended to keep animal control as it is now.  Council Member Elwell referred to not being able to specifically account for money received from the binnies recycling program if people ask where that money is spent.  He clarified for the record that when Council Member Jolley made the motion to have the recycling proceeds go to the animal shelter, the proceeds were to be in addition to and not in place of other money.  There is currently no way to show that that money goes to the animal shelter and it needs to be shown.  Alan Rae stated if the budget is going to show money went to a specific thing, that specific thing needs to be identified.  Until that is identified there cannot be a line item in the budget.  Council Member Mendenhall suggested that when the budget process starts that the City look at how much Ivins is receiving from the binnies and keep FIAS (Friends of Ivins Animal Shelter) and INKAS (Ivins No Kill Animal Supporters) in the loop through Chief Bob Flowers and identify specific needs at that time.  Alan Rae indicated if the City put a plan together to show where the proceeds are going and what they’re being used for, it would be easier to track.  Council Member Densley inquired what the biggest expense is for the animal shelter.  Alan Rae stated its salaries.
B. Discuss and consider approval of Resolution No. 2012-10R, a Resolution of Ivins City, Utah, Amending the Budgets for Fiscal Year Ending June 30, 2012 and Adopting the Final Budgets for the Fiscal Year Ending June 30, 2013

MOTION: Council Member Densley moved to approve Resolution No. 2012-10R, a Resolution of Ivins City, Utah, Amending the Budgets for Fiscal Year Ending June 30, 2012 and Adopting the Final Budgets for the Fiscal Year Ending June 30, 2013
SECOND:  Council Member Mendenhall
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member Mendenhall AYE
Council Member Densley AYE
Council Member McDonald ABSENT
Council Member Roberts ABSENT

Roll call vote.  The Council Members that were present voted in favor.
C. Discuss and consider approval of Resolution No. 2012-11R, a Resolution of Ivins City, Utah, Approving the Certified Property Tax Rate for Calendar Year 2012

MOTION: Council Member Mendenhall moved to approve Resolution No. 2012-11R, a Resolution of Ivins City, Utah, Approving the Certified Property Tax Rate for Calendar Year 2012
SECOND:  Council Member Densley
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member Mendenhall AYE
Council Member Densley AYE
Council Member McDonald ABSENT
Council Member Roberts ABSENT

Roll call vote.  The Council Members that were present voted in favor.

3) ADJOURNMENT

MOTION: Council Member Mendenhall moved to adjourn
SECOND:  Council Member Elwell
VOTE: The motion carried unanimously.

Council Member Elwell AYE
Council Member Mendenhall AYE
Council Member Densley AYE
Council Member McDonald ABSENT
Council Member Roberts ABSENT

The meeting adjourned at 3:40 p.m.

Respectfully,

Kari D. Jimenez, CMC
City Recorder