All present included Mayor Hart, Council Member Elwell, Council Member McDonald, Council Member Roberts, Council Member Densley, and City Recorder Kari D. Jimenez.
STAFF: City Manager Judy Gubler, City Attorney Dale Coulam, Building and Zoning Administrator Kevin Rudd, Public Works Director Dave Glenn, and City Engineer Chuck Gillette.
EXCUSED: Council Member MendenhallAudience: David Hunt, Mayor of Santa Clara Rick Rosenberg and others who did not sign in.
A. Acknowledgement of Quorum Mayor Hart acknowledged there was a quorum present and indicated Council Member Mendenhall was excused.
B. Flag Salute Council Member Roberts led the Flag Salute
C. Invocation Council Member Roberts gave the Invocation
D. Disclosures There were no disclosures or conflicts of interest with items on this meeting’s agenda.
A. Department Reports: Building Department, Public Works and Engineering Kevin Rudd reported the City has issued ten (10) single family building permits in October so far with a total of 71 single family building permits having been issued for the year. Ken Campbell is currently handling Code Enforcement for Santa Clara and Ivins and in the future Kevin intends to provide Ken’s report to the City Council.
Dave Glenn reported that all concrete and pavement is complete in Sunset Estates near the Chevron gas station around 200 East and 500 South. Snow Canyon Parkway was paved today and Center Street is in the process of being widened. He met with Ence Homes regarding possible drainage improvements in the Suncrest West subdivision. A consultant is working on the design and surveys for the Tuacahn Wash Detention Basin and erosion control project. There may be a requirement for the City to go through the Army Corps of Engineers for that project, which may take three (3) months or more. The Southern Utah branch of APWA (American Public Works Association) awarded Ivins City with the Project of the Year Award for the Historic Township project.
B. Planning Commission Report Mike Scott reported the Planning Commission has nearly completed their review of the commercial uses in the Zoning Ordinance.
| 3) | CITIZEN COMMENT & REQUEST FOR FUTURE AGENDA ITEMS - NONE |
Judy Gubler indicated as part of the grant application a Public Hearing is required. Mayor Hart opened the Public Hearing. The Mayor of the City of Santa Clara Rick Rosenberg spoke in favor of Ivins constructing the Tuacahn Wash Detention Basin and stated he supports Ivins City in that venture. He thanked Ivins for their assistance after the flood. David Hunt resides at 982 Anillo Court in Ivins. His property was affected by the flooding and inquired if building the Tuacahn Wash Detention Dam would help control the water and protect the homes downstream. Mayor Hart indicated the Tuacahn Wash Detention Basin would be the first means of controlling that flow in a major storm event. There being no further comments, Mayor Hart closed the Public Hearing.
B. Discussion regarding Ivins City’s application for grant funding to construct the Tuacahn Wash Detention Basin Mayor Hart stated the CIB (Community Impact Board) does not usually provide grants for the Southern Utah area but after a lengthy discussion with Governor Herbert and City of Santa Clara Mayor Rosenberg, it was determined that this is the best funding source for the Detention Dam and Mayor Hart and Chuck Gillette will be attending the CIB’s meeting in Moab, Utah on Nov. 1, 2012 to express the importance of this project. Mayor Rosenberg will also be submitting a letter of support to the CIB for the project. Mayor Hart indicated the bid opening for this project was held this week. There were nine (9) bids submitted. The low bid was approximately $560,000 and the high bid was over $1 million. It’s an extremely complicated project. Council Member Densley inquired who mandates the building requirements and specifications for dams. Dave Glenn stated it’s regulated through the State of Utah. City of Santa Clara Mayor Rosenberg commented that if the Santa Clara Dam had been built with the required specifications, the dam would still be there. He indicated it’s important that the specifications are met during the construction process.
Dale Coulam indicated he added paragraph seven (7) as requested at the previous City Council meeting. Council Member Roberts inquired if this Resolution had been implemented prior to the issue the City Council recently had with not having a quorum for a meeting, would that have solved the problem. Dale Coulam stated "yes" and indicated that if the Mayor or the Mayor Pro Tem and two (2) City Council Members were available, the City would have only had to re-notice the meeting as an electronic meeting.
MOTION: Council Member Densley moved to approve Resolution No. 2012-16R, a Resolution of Ivins City, Utah, Implementing Electronic Meeting Procedures for Member Participation in Electronic Meetings of the City Council
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
Roll call vote. All Council Members voted in favor.
A. Approval of Professional Services Contract for Construction Monitoring and Restoration for Ivins Detention Dam
B. Approval of Engineering Contract for the Tuacahn Wash Armoring project
C. Approval of expenditure for additional engineering costs for Tuacahn Wash Detention Basin Project
D. Approval of Meeting Minutes for October 4, 2012
MOTION: Council Member McDonald moved to approve the Consent Agenda
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
| 7) | CONSENT AGENDA ITEMS FOR DISCUSSION- NONE |
| 8) | REPORTS |
A. Council Council Member Elwell - no report. He thanked the Parks and Recreation Department for trimming the bushes in the roundabout on 200 East.
Council Member McDonald - no report
Council Member Roberts - no report
Council Member Densley - no report
B. Mayor Mayor Hart reported there have been a series of significant meetings with the Dixie Transportation Executive Council (DTEC). A decision was made in the most recent meeting to merge the MPO (Metropolitan Planning Organization) and the RPO (Rural Planning Organization) and that will be implemented over a period of time and effective the next fiscal year. Council Member Densley inquired about the status of the bus service in Ivins. Judy Gubler indicated the next step is for the City to determine where the bus stops will be and suggested that be discussed at the next City Council meeting on November 1, 2012. Mayor Hart reported he attended a meeting with Questar Gas and the Clean Cities Coalition regarding the potential for a CNG station in Santa Clara. The possibility is positive although expensive. If the ultimate use of the combined Santa Clara and Ivins fleets meets a certain threshold, the installation would be paid for by another entity. Currently the cost of CNG is $1.48 a gallon. The life of vehicle engines is extended when using CNG and burns cleaner. The cost to convert a vehicle is approximately $8,000 and there are grants available to assist with paying half the cost of the conversion. There aren’t a large variety of vehicles available but the State of Utah and other cities are requesting the auto makers have a varied list of vehicles to be CNG factory equipped. Council Member Roberts inquired as to the power ratio from a CNG vehicle rather than a gasoline vehicle. Council Member McDonald stated CNG vehicles typically do not have the horse power that a gasoline vehicle does but it depends on the vehicle and the system. Mayor Hart indicated if the vehicles are CNG dedicated and not a hybrid, it adds power and performance to the vehicle.
C. City Manager, Judy Gubler Judy Gubler reported she is working on two agreements with Santa Clara. She complimented Council Member Densley for bringing the community together and obtaining easements from homeowners for the Tuacahn Wash project that will protect the sewer lines in the wash. She met with Dale Coulam who was the acting City Manager in her absence and when she returned everything had been handled and there were no problems. Mayor Hart indicated there will be an open house for Judy the evening of November 14, 2012 at 7:00 p.m.
D. City Attorney, Dale Coulam Dale Coulam reported there will be a Public Hearing on October 30, 2012 at the Planning Commission meeting regarding the commingling of horses. A Public Hearing on that issue will likely be held on November 15, 2012 at the City Council meeting. The Planning Commission will be reviewing the Sensitive Lands Ordinance in the near future.
E. Items to be placed on future agendas Determining where bus stops will be located in the City.
| 9) | CLOSED MEETING- NONE |
| 10) | ADJOURNMENT |
MOTION: Council Member McDonald moved to adjourn
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
The meeting adjourned at 6:20 p.m.
Respectfully,
Kari D. Jimenez, CMC
Ivins City Recorder