City Council

Copy of the City of Ivins record for City Council, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.

CITY COUNCIL
MINUTES
November 1, 2012

MAYOR AND COUNCIL: The meeting was called to order at 5:30 p.m. and announced there was a quorum present.

All present included Council Member Elwell, Council Member McDonald, Council Member Mendenhall, Council Member Roberts, and Council Member Densley.
STAFF: City Manager Judy Gubler, Parks and Recreation Director Benny Sorensen, Public Safety Director Bob Flowers, Public Works Director Dave Glenn, and Deputy City Recorder Martha Wilson.
EXCUSED: None.

Audience:Claudette Larsen, Levi Roberts, Lance Anderson, Lisa Rutherford, Sandy Johnson and others who did not sign in.

Mayor Pro Tem McDonald called the meeting to order.

Council Member Densley led the Flag Salute

Council Member Densley gave the Invocation

There were no disclosures or conflicts of interest with items on this meeting's agenda.

Dale Rigby explained that he was a service man years ago and has had to deal with many issues since that time. When he moved to Ivins it was a milestone in his healing and he has wanted to do something for a long time to thank Ivins City and the people in Ivins. A shipmate he knew is a craftsman and made many plagues for all branches of the service and Mr. Rigby asked him to make one for Ivins. It’s all hand made by Steve E. Woelk and was difficult to make. Mr. Rigby read a presentation, a copy of which is available by request through Ivins City Hall. The City Council thanked Mr. Rigby for his service and the plaque.

Benny Sorenson reported the City held it’s annual Halloween trick or treat at City Hall and there were approximately 50 kids that attended. Flag football just finished and registration for basketball will start after the first of the year. The Run Run Reindeer 5k and 1 mile run will be held on Saturday, December 1, 2012. Landscape and irrigation lines will be installed in the median at new roundabout and there was one (1) burial in October.

Bob Flowers reported things are going really well at the animal shelter and with the police department. He referred to Jon Ward and Randy Hancey for their reports.
Randy Hancey reported that in the month of October, there were a total of 42 medical and fire calls. Ivins provided a medical assist in Snow Canyon State Park at the sand dunes and responded to a roll over on Snow Canyon Parkway. There are four (4) recruits in fire program that have been training for four (4) months to become certified and they will be testing this month.
Jon Ward reported the VA Nursing facility is progressing nicely. He made a trip to Ogden with Chief Flowers and Dale Coulam where they met with individuals with the VA Nursing Affairs and an Ogden City officer regarding what can expected regarding number of medical calls and transports when the VA facility opens in Ivins. There are four (4) part-time EMT positions open and Ivins EMT’s assisted with administering flu shots at the Ivins health fair. Bob Flowers indicated he is pleased with Randy and Jon’s performance.

Commissioner Lance Anderson reported that the Planning Commission held a Public Hearing on a proposed amendment to allow commingling of horses on two adjoining lots. The Planning Commission recommended denial of the proposed amendment because it would only benefit one (1) or two (2) people. The Planning Commission also discussed the Zoning Ordinance and reviewed and suggested definitions for the Professional and Research Districts.

3)	CITIZEN COMMENT & REQUEST FOR FUTURE AGENDA ITEMS- NONE

4)	PUBLIC HEARING AND ACTION ITEMS - NONE

Judy Gubler indicated Levi Roberts is a Planner, working in Transportation with Five County Association of Governments and is present to answer questions.  She indicated the first question the City needs to answer is how the bus service will be paid for. The City has budgeted $60,000 to cover one half of the cost for the first year of providing bus service. The first year total $122,000 and the second year total is $27,000.  The costs are more the first year for the bus acquisition.  The total bus cost is $390,000 and the backup vehicle is $85,000. Ivins City would be required to pay 20% of that amount.  Once the buses are purchased, there are costs for fuel, driver, insurance, parts, maintenance and repair.  Initially when the City budgeted $60,000, it was with the hope that Santa Clara would be able to share the expenses. Santa Clara is not going to be able to do that. If Ivins City moves forward with the bus service, the City will need to find a way to pay for it.  Ivins does have the funds available for the bus service in the fund balance.  She inquired how the City Council would like to proceed.  There are some possibilities of Santa Clara doing a lesser percentage to start. The City would want an agreement with Santa Clara that if they do decide to participate, they reimburse their portion of the bus purchase.  If Ivins moves forward with bus service, a route for the service needs to be determined. One requirement is on the commuter route, there is a distance of five (5) miles to and from Ivins to St. George where the doors on the bus have to be closed.  That route would operate five (5) times a day, twice in the morning, once at noon and twice in the evening. It's not clear how many stops Ivins City can have but the discussions with Suntran and the City of St. George has been five (5) stops in Ivins.  Counsel Member Densley suggested there be a stop at Red Mountain Spa, Snow Canyon Clinic, the VA Hospital, City Hall and at Lightfoot's service station. The bus could then go on Highway 91 through Santa Clara with one stop in Santa Clara. Suntran currently has only one (1) transfer stop and that is by Dixie State Collage.  He suggested Ivins propose there be another transfer stop on the west side of town.  Mayor Pro Tem McDonald inquired if the route could still go through Santa Clara if Santa Clara does not participate. Judy Gubler indicated "yes". Levi Roberts suggested the City look at the highest density and ridership when deciding on stops.  He suggested a connection for the high school and middle school students because they would be traveling to and from school, home, activities, jobs and similar.
Judy Gubler requested direction from the City Council.  Council Member Elwell is in favor of moving forward now rather than later. If the City decided to fund the bus service fully, he inquired what other projects would be eliminated in order to fund the bus service.  Judy Gubler stated the money would come from the General Fund and that balance is at the limit and those funds can be used for any General
Fund purposes.  Council Member Elwell suggested further discussion with Santa Clara. Council Member Roberts suggested putting a down payment on a bus this year.  The City Council determined Ivins City should move forward with the bus service.

Judy Gubler stated Mayor Hart requested this be on this agenda but he was unable to attend the meeting.
Council Member Mendenhall indicated she and the Mayor have discussed this and she suggested that the other Council members keep in mind that the roundabout is there for traffic purposes and not necessarily for art interests. The City would not want something in the roundabout that distracts drivers. Whatever goes in the roundabout should be simple, bold, clean or read and understood quickly and appreciated at a glance.
Judy Gubler referred to the Art Around the Corner program which is the rotating sculptures you see in St. George. A few years ago the City of St. George inquired if Ivins would be interested in participating but nothing further occurred after Ivins initially budgeted $3,000 for the program. There is nothing currently budgeted for the program but there is the possibility when the budget is amended. Council Member Mendenhall suggested this agenda item be placed on the next City Council agenda for discussion when Mayor Hart will be in attendance.

Judy Gubler indicated the agreement is not final due to Santa Clara requesting a few changes. Ivins City currently contracts with Washington County and Ivins net revenue is $21,290. The proposed arrangement with Santa Clara is different in that they have the court facility and they would share the expenses 54/46 and share the revenue 50/50 for an estimated net revenue of $25,000. Additionally entering into an agreement with Santa Clara would be more convenient for the residents because the facility is located in Santa Clara and there is an option for night court. The Council Members are in favor of moving the Justice Court to Santa Clara. The agreement will be finalized and brought forward at the next City Council meeting.

MOTION: Council Member Roberts moved to table item 5) C for a later Council meeting
SECOND: Council Member Densley

VOTE: The motion carried unanimously.

Judy Gubler stated Ivins' request for funding this project was denied. The best the CIB (Community Impact Board) could offer was a 2 1/2 percent loan. Ivins City's options are to wait for approximately one (1) year although she has concerns with waiting because of the costs associated with re-bidding, re-permitting, losing momentum, environmental and similar concerns. If Ivins City decides to go ahead with the project, the City will need to use its own funding. Council Member Roberts inquired what construction costs would be if the City waited for another year. Dave Glenn indicated that is difficult to determine. Construction costs are currently increasing. If the City waits another year, there is the possibility of loosing the permit from the State Engineer. Mayor Pro Tem McDonald had concerns about waiting and stated he is in favor of moving forward with the project.

MOTION: Council Member Elwell moved to approve an expenditure of $592,000 and award Contract No. 12-07 Tuacahn Wash Detention Basin Project to JP Excavating, Inc.
SECOND: Council Member Mendenhall

VOTE: The motion carried unanimously.

MOTION: Council Member Densley moved to approve the Consent Agenda items A & B
SECOND: Council Member Elwell

VOTE: The motion carried unanimously.

7)	CONSENT AGENDA ITEMS FOR DISCUSSION

Council Member Elwell - no report
Council Member Mendenhall - no report
Council Member Roberts indicated a resident made him aware of a sign in a completed Color Country Community Housing Development that is still up. He inquired what the time frame is for the sign to be removed after the completion of the project. Judy Gubler stated it should come down and that she will follow up.
Council Member Densley reported there was nothing on the Flood Control Committee meeting agenda so the meeting was cancelled.
Mayor Pro Tem McDonald - no report

Mayor Hart arrived at 6:40 P.M. He reported that the City did not receive the requested funding for the Tuacahn Wash Detention Basin project although there is the possibility that the City can apply for reimbursement and he suggested the City pursue that. The Council Members agreed.

Judy Gubler referred to the issue of access on 200 East to the Noel Broadbent property. There was an individual that previously indicated that the School District requires door to door access for handicap children. The City looked into that and determined that is not the case. The idea has been put forth of an Eagle Scout project that would allow the child to get from the street to the home on a hard surface. That makes more sense than changing the Ordinance that would apply to everybody. Judy referred to the Public Hearing that the Planning Commission held and stated the Planning Commission recommended denial of the amendment and that issue will be on the next City Council agenda for a Public Hearing.

9)	CLOSED MEETING- NONE

10)

ADJOURNMENT

MOTION: Council Member Mendenhall moved to adjourn
SECOND: Council Member Elwell

The meeting adjourned at 6:45 p.m.

Respectfully,

Martha Wilson, CMC*
Deputy City Recorder

*Deputy City Recorder Martha Wilson was in attendance at the meeting. City Recorder Kari D. Jimenez prepared the City Council Minutes.

VOTE: The motion carried unanimously.

Council Member Elwell	AYE
Council Member McDonald	AYE
Council Member Mendenhall	AYE
Council Member Roberts	AYE
Council Member Densley	AYE