All present included Mayor Hart,
Council Member Elwell,
Council Member McDonald,
Council Member Mendenhall,
Council Member Roberts,
Council Member Densley,
and
City Recorder Kari D. Jimenez.
STAFF:
City Manager/Attorney Dale Coulam,
Public Works Director Dave Glenn,
City Engineer Chuck Gillette,
and
Building and Zoning Administrator Kevin Rudd.
EXCUSED: None.
Audience: Gary Morris, Katie Patterson Hulett, Judith Kapuscinski, Tom & Sue Skudlarczyk, Kathy Barth, Kerry Perry, Claudette Larsen, Jan Kendrick, Richard Gough, Dan Kendrick, Lance Anderson, Bruce Schieda, Jane Blackwell, R.T. Marten, Matt Marten, Kent Hayes and others who did not sign in.
Council Member Roberts led the Flag Salute
Council Member Roberts gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Dave Glenn reported A-T Asphalt needs to complete their punch list and is being assessed liquidated damages of approximately $680.00 per day for each day until the punch list is complete. The City met with Ence Homes regarding drainage in SunCrest West. The City is waiting to hear back from them. The flood damage claims with FEMA (Federal Emergency Management Agency) are nearly finished. A meeting is anticipated to be held in January, 2013 regarding SunTran bus routes. A concept report was submitted for the MPO (Metropolitan Planning Organization) for the widening project on Center Street from Vista School to 200 East. That project will be fully funded in the amount of $577,500 and is anticipated to be completed by late summer or early fall 2013. Council Member Densley referred to liquidated damages that A-T is being assessed and inquired if that is negotiable and if the City takes into consideration weather delays. Dave Glenn stated sometimes they try to negotiate but A-T Asphalt began the work on the project and then did nothing for three (3) weeks and during those three (3) weeks they had perfectly good weather to work. The City also gave A-T Asphalt almost 30 additional days because of change orders and similar items and they still haven't finished the work. There are several outstanding items that need to be completed. Dale Coulam indicated A-T Asphalt wanted to speed up the time that they receive payment. The City has 30 days to pay an invoice but A-T Asphalt agreed to some concessions in exchange for earlier payment. There have been two (2) invoices paid where liquidated damages have been deducted from the invoices. Council Member Densley would like to see them be able to work things off if possible. Dave Glenn stated they may be able to look at that on the last invoice but reminded the Council that the contract between them and the City is binding with specific dates for completion and A-T Asphalt just needs to finish the project.
Chuck Gillette provided a written report to the City Council. A copy of the report is available by request through Ivins City Hall. He reported that construction has begun on the Tuacahn Wash Detention Basin. The foundation is mostly complete and the project is on schedule. Regarding the Tuacahn Wash Rip Rap project, Rosenberg & Associates is working on the design and will provide a design by mid-January. The easements will be finalized by Rosenberg & Associates after the design is done.
Kevin Rudd reported building permits have increased by approximately 20% from last year with a total of 91 single family building permits issued to date.
Commissioner Mike Scott reported the Planning Commission reviewed a Concept Plan for Taviawk Phase 11 and held a Public Hearing that was continued from the December 4th Planning Commission meeting regarding proposed zone changes from RA-1 and RA-5 to RE-12.5, RE-15 and RE-20 on various parcels adjoining the Kayenta and Taviawk subdivisions. They also held a Public Hearing on proposed zone changes from RE-43 to RC and RE-25 to RE-20 on land adjoining Coyote Gulch and the Taviawk Subdivision. There were approximately 30 people that attended the Public Hearings and provided input to the City Council. They generally opposed the proposed changes. The Planning Commission delayed taking any action and will deliberate, discuss and make a recommendation to the City Council at the next Planning Commission meeting. The Planning Commission approved a Final Plat on Taviawk Phase 9-X and set January 15, 2013 as the Public Hearing date for recommended changes on the Commercial Zoning Table of Uses.
Kevin Rudd indicated the proposed plan is in the Taviawk area and is part of an ongoing zone change to RE-20. The lot sizes are much larger than 20,000 feet. Ivins zoning ordinance is not friendly towards Kayenta's type of development and it is tough for Kayenta in the way that they develop.
Kent Hays was present on behalf of the Kayenta Arts Foundation which is a 501(c)(3) non-profit organization and is participating in a new Center for the Arts in Kayenta. He provided a rendering of what the Arts Center is expected to look like. A copy of the rendering is available by request through Ivins City Hall. He stated the Kayenta Arts Foundation has received great support from the community and businesses in Utah and from surrounding states. The focus of the new center is to fulfill the Kayenta Arts Foundation mission statement of developing and creating an environment that fosters diverse artistic endeavors for educational and enrichment purposes. The new center is designed to hold smaller events as well as corporate retreats, conferences, seminars and the like. Katie Patterson Hewlett and Kerry Perry spoke in support of the new center indicating the center would bring new revenue to the area and provide additional performance space in Ivins. Kent Hays stated the Kayenta Arts Foundation is asking for the City Council's support in whatever the City can offer to help get the project moving. Gary Morris with the Kayenta Arts Foundation indicated the overall cost of the project is $1.2 million dollars and they have already received approximately $600,000. They would like to break ground in March, 2013. They are preparing a brochure and video as fundraising tools that will be sent to businesses in Utah, Nevada and California. Judith Kapuscinski with the Kayenta Arts Foundation indicated they are in the very early stages of this process but that there is a lot of opportunity for them to work with Tuacahn and the schools to supplement what is already in the area. They are also looking at grants that are available, some of which require a partnership with the City. Dale Coulam stated a partnership grant may be an option that the City could assist with. If there is a request to waive impact fees, that is giving away public money and would require a cost benefit analysis. If a deferral of the impact fees was requested, that's a more likely possibility because the City would still be collecting the impact fees on a deferred basis. Judith Kapuscinski suggested meeting with City staff to discuss these options further. The Mayor and City Council agreed. Council Member Elwell offered his support and indicated whatever the City can appropriately do, he would like to see done. Council Member Mendenhall suggested the Kayenta Arts Foundation be very clear on what they want financially. Detail and specifics are helpful. Mayor Hart also suggested the Kayenta Arts Foundation have discussions with Terry and Matt Marten regarding potential growth that may occur in the future. The Kayenta Arts Foundation will discuss and figure out the technicalities with City staff and then bring this discussion back to the City Council with those defined.
Dale Coulam stated the City sent out information in the newsletter about advertising in the newsletter and received no responses. He suggested re-tooling and then re-launching the advertising option. He also proposed this amendment to Kent's job description and expected Kent to be out contacting businesses personally. The Mayor and City Council agreed that it's a great idea for a City employee to make contact with businesses, and work with the Washington County Economic Development Council to actively promote Ivins City. They would also like the individual to report on the progress to the City Council. Mayor Hart suggested that being a liaison to the Economic Development Council as well as to the Ivins Economic Development Committee be added to the job description.
MOTION: Council Member Densley moved to approve the Customer Service/Business License Specialist job description with the amendments.
SECOND: Council Member Mendenhall
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Mayor Hart clarified the amendments are that the individual will serve as a liaison with the Washington County Economic Development Council and with the Ivins City Economic Development Committee.
Council Member Densley - no report
Council Member Roberts referred to the free annual zoning amendment period and inquired if that is currently open for people who want to make a free request for changes. Dale Coulam indicated that can be discussed at the next City Council meeting.
Council Member Mendenhall - no report. Mayor Hart stated due to Council Member Mendenhall's complicated schedule, he requested another City Council member represent Ivins City on the Southwest Mosquito Abatement & Control District. They meet four (4) times a year on Thursday afternoons. Council Member Roberts indicated he will serve on that board.
Council Member McDonald - no report
Council Member Elwell - no report
Mayor Hart reported the City will be holding neighborhood meetings that are broken down into sections as follows: January 10, 2013 Neighborhood 1: 200 East to the East boundary; January 24, 2013 Neighborhood 2: 200 East to 400 West; and February 28, 2013 Neighborhood 3: 400 West to the West boundary.
Dale Coulam reported on the community service project for the Broadbent family where a sidewalk was installed. Neither the City nor the homeowners expended any money for the project. The Broadbent's disabled child is being picked up and dropped off at the sidewalk and the parents are very appreciative. Dale Coulam indicated the Work Meeting with Rocky Mountain Power is tentatively scheduled for February 7, 2013 at 4:00 p.m. before the City Council meeting. He attended a Legislative Policy Committee meeting regarding the pending fiscal cliff. Payroll taxes will increase back to what they were and there are several areas where there could be a decline in revenue, including CDBG grants. The State suggested holding onto reserves and have a contingency plan in place until we see what happens. Color Country Community Housing did not receive the grant they applied for in conjunction with the City for their proposed multi-family project but closed on the Main Street property today and will likely begin buillding there soon.
Free annual zoning ordinance amendment period; lot size averaging