Copy of the City of Ivins record for Planning Commission, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
Planning Commission
IVINS CITY
PLANNING COMMISSION
MINUTES
March 5, 2013
435-628-0606


1)
CHAIRMAN AND COMMISSIONERS:   The meeting was called to order at 05:30 p.m. All present included Commissioner Lance Anderson, Commissioner Todd Benson, Commissioner Jeffrey Loris, and Commissioner Mike Scott.
Staff: Building and Zoning Administrator Kevin Rudd and Deputy City Recorder Martha Wilson
Audience: Jay Page, Claudette Larsen, Steve and Ruth Roberts, McKenzie Hansen and other guests.
A. Acknowledgement of Quorum
Vice Chair Scott acknowledged there was a quorum. Chairman Adel Murphy was excused.
B. Flag Salute
Commissioner Benson led the Flag Salute.
C. Invocation
Commissioner Loris led the Invocation.
D. Disclosures
There were no disclosures or conflict of interests with this meeting's agenda.

2)

3)

4)
A. Public Hearing on Proposed Zone Change from RE-12.5 (Residential Estates minimum lot size 12,500 sq ft) to R-1-7.5 (Single Family Residential minimum lot size 7,500 sq ft) located at approximately 50 West between 100 South and 200 South.  Walter G. Page Trust, owner, and Jay C. Page applicant
Kevin Rudd displayed the plat of the Old Township block, indicated the location of the parcels and noted that the parcels have one tax identification number. The property consists of approximately 3.5 acres. Zoning is regulated by the Land Use Plan which is part of the General Plan. This property is Medium Density Residential on the Land Use Plan. There are three zones allowed in Medium Density Residential which are RE-12.5 (Residential Estates minimum lot size 12,500 sq ft), R-1-10 (Single Family minimum lot size 10,000 sq ft) and R-1-7.5 (Single Family minimum lot size 7,500 sq ft). The proposed zone does qualify under the Land Use Plan. The Commission is discussing the density. It is not a discussion on what the subdivision would like or what the homes would look like. That's another process whereby a subdivision plan is submitted and a public hearing would be set to give the residents another opportunity to comment. This body will make a recommendation to the City Council. If a recommendation is made at this meeting, the City Council will have a public hearing on March 21, 2013. The residents will also receive notification of that meeting.
Commissioner Benson asked how many lots could be developed based on these two densities.
Jay Page advised that he is proposing 15 homes on the property on a Concept plan.
Kevin Rudd advised that the lots average approximately 9,000 square feet but reminded them that we cannot discuss Concept Plan only density.
Commissioner Scott opened the Public Hearing.
Ellen Ence commented that a 7,500 square foot lot is okay for one or two houses but asked what protection they would have that the development might change and all the lots would be 7,500 square feet. We have seen this happen in other areas with starter homes. The homes are good for the first few years. Then the family grows and moves into a larger home, and the neighborhood goes down. That's our concern.
Steve Roberts lives across the street from this property and is excited to see the development going in because their lots have been pounded by tumble weeds. The concern is that 7,500 square foot lots are small when surrounded by 10,000 plus square foot lots. Everyone would be glad if the lots were 10,000 square feet. If the developer only did a few of the lots at 7,500, it would be okay but again once it is approved it could be sold to another developer. He recommended R-1-10 zoning.
Jenny Johnson lives next door to the property and agrees with Steve Roberts about being excited about the development but she doesn't want the small lots and homes.
Mindy Ronberger lives across the street and she too is excited about not having the tumble weeds but the 7,500 lots are too small. The lots on each side of the property are 12,500 plus and she asked that it be kept within the same square feet as the existing lots to keep the lots unified. She asked the Commission not to go below 10,000 square foot lots.
Amy Miller lives south of the development and agreed with what has been said. We keep referring to the Old Township, and she would like to keep it that way. She asked to keep the size of lots they have because it is a historical part of Ivins. If we keep it at 10,000 to 12,000 square foot lots, it would help to keep the area uniform; our properties would look similar and look good for downtown Ivins.
Alice Hunt asked what the square footage equates to on her lot which is one-third of an acre because she was unable to compare it with her lot.
Kevin Rudd advised that 10,000 square feet is a little less than a quarter acre.
Alice Hunt agrees that it should be kept at 10,000 square foot lots and in keeping with the historical township.
Charice Hunt lives in the top floor of the Hunt's and want the neighbors to be similar in property size and not have two houses behind them.
Jay Page stated that his parents have owned the property since 1969. His parents passed away and he feels it is time to develop the property and improve the whole area. The 7,500 square feet lots are something we looked at because of economics.  He could take the property and run six lots with the 12,500 square feet.  The problem is with that size of lots the lots would be long narrow lots. Consequently, there would be a lot of weeds of which the neighbors want to get rid of, and it's not going to happen with that much property. He developed a plan to run some lots across the north end and come with a cul-de-sac through the center. All the lots will not be 7,500 square because the zoning requires a 75 foot frontage. There is a minimum 75 foot frontage on the lots going up the cul-de-sac, and he cannot control the depth. If it goes according to plan, some lots will be 9,000, some at 10,500 and some around 8,000 square feet. The 7,500 square foot zoning is needed to adjust the plan. He wants to improve the City as much possible, and he commended the City for putting in the curb and gutter. It improved the City tremendously. The houses will be nice homes, beneficial to the City, and your children will be able to buy them.  The problem is the new home buyer cannot afford to buy, and this would help some of our children to purchase homes. They will not be cheap homes but nice quality homes.
Ellen Ence asked if he was going to develop these homes the way he says will happen, or can he turn around and sell the property and then we will be stuck with 7,500 square foot lots.
Vice Chair Scott advised that he could sell the property and whatever it is zoned for is what would be allowed on the property.
Jenny Johnson reiterated that his idea is awesome if it went through the way he says. However, there is no guarantee that will happen and asked that the Commissioners consider that fact. We don't want to see 7,500 square foot lots.
Jay Page explained that the way the property is laid out with 7,500 square foot minimum lots, it requires a 75 foot frontage. Running a cul-de-sac up through the property is the only feasible way but with a 75 foot frontage it does not allow 7,500 square foot lots because the lots would be too long. He plans to take it to the recording stage with all the lots.  Then, he may sale it or may not. He's been in the development in the past but doesn't want to put up with building. He will probably sale if he can find a decent buyer but he plans on recording it as a subdivision. Then any developer is stuck with the subdivision.
Vice Chair Scott closed the Public Hearing.
B. Consider recommendation on Proposed Zone Change from RE-12.5 (Residential Estates minimum lot size 12,500 sq ft) to R-1-7.5 (Single Family Residential minimum lot size 7,500 sq ft) located at approximately 50 West between 100 South and 200 South.  Walter G. Page Trust, owner, and Jay C. Page applicant
Commissioner Anderson explained that he recently went through a similar type of Zone Change and understands the dilemma with the City's zoning. The Mayor recently suggested an overlay so that developers don't have to jump so far with our zone changes. When designing a subdivision, a minimum lot size has to be met and in this developer's design it might be 10,000 square foot lots but there might be one that's not that size. So he tries to design a cul-de-sac to make it fit but if he doesn't do it, someone else could change that theory. It puts a developer in a bad situation. Commissioner Anderson gave an example of his recent Zone Change from RE-25 to RE-20. When trying to design it with the frontage and cul-de-sac it makes it complicated. However, if he decided to sell it and rezone it someone might be more creative. In previous meetings we've talked about having smaller lots in the middle of properties. As per Steve Roberts 10,000 square foot lots is a good number. 80% of the property would allow 17 lots at 7,500 square foot lots but he has designed 15 lots. Based on 10,000 square feet it equates to 13 lots. The problem is designing each lot to be 10,000 square feet which is tough. He has sympathy for both parties.
Commissioner Loris asked if the City would allow the applicant to run a street through the property.
Kevin Rudd stated that would be the preferred design rather than a cul-de-sac. The road would be a fifty (50') foot road and it would leave 115 feet on each side. The minimum width on an interior lot is 75 feet and on the corner 80 feet but it would not allow 7,500 square foot lots with those calculations. However, it would allow 10,000 square foot lots on the corners and 9,000 square foot lots on the interior.
Commissioner Anderson stated he would still have to have an R-1-7.5 zone to get that design.
Kevin Rudd mentioned that there is an agenda item to be discussed on lot averaging.
Commissioner Anderson stated with the lot averaging he could get his average lots.
Kevin Rudd stated that lot averaging would go with a subdivision plan. If he got 10,000 square foot zoning, it would allow him to go below 10,000 square feet as long as the average lot size is 10,000 square feet. It works well on larger parcels and would have to be some sort of overlay zone.
Vice Chair Scott stated that it's putting the cart before the horse because we don't have the lot averaging overlay. There are three zones that fit within the Land Use Plan of Medium Density which is RE-12.5, R-1-10 and R-1-7.5. The Medium Density range is 2.33 to 4.64 units per acre.
Commissioner Benson asked if they can recommend R-1-10 zone.
Commissioner Anderson stated that the Commission can deny the application and recommend a R-1-10 zoning.
Commissioner Loris calculated the lots based on running the road from 100 South to 200 South, as recommended by the City Engineer, with a minimum width of 75 foot frontage, the applicant would have 14 lots at approximately 10,000 square feet instead of 15 lots at approximately 9,000 square feet. 
Kevin Rudd advised that the neighbor's lots on both sides of the property are over 12,000 square feet.
Vice Chair Scott noted that the applicant doesn't want to build lots as small as 7,500 feet and from a practical standpoint he cannot build lots at 7,500 square feet but that's what he needs to have the flexibility to build what he wants to build.
Commissioner Loris and Commissioner Anderson did some additional calculations of the roads, right-of-ways and frontage. 7,500 square feet is the minimum the applicant can get under that zone but it would not be feasible to have lots less than 9,000 square feet because of the frontage, etc. If the road goes straight through with approximately 78 foot frontage X 120, it equates to approximately 9,360 square feet with a total of 14 lots and even with the cul-de-sac and three lots on First South, the cul-de-sac lots would be around 9,000 square feet which is a total of 15 lots.  R-1-10 zone would allow 12-13 lots.
Commissioner Anderson would develop it as a cul-de-sac because it creates a nicer subdivision. The City likes continuity but most people like living on a cul-de-sac because it's more private.
Commissioner Loris stated that the applicant cannot feasibly do 7,500 square foot lots. It's not available to the applicant because of the minimum size requirements under that zone. 10,000 square foot lots are not as feasible or an economical process to get the maximum lots for the applicant, but the Commission could take into account the residents because he will be around 9,000 square feet. The lots won't be 10,000 or 12,500 square feet but the lots won't be small lots
Kevin Rudd noted that if the applicant does a cul-de-sac there would be three (3) lots facing 100 South that's 7500, 7,600 and 8,000 square foot lots and those would be the smallest in the subdivision.
Commissioner Loris stated if he follows the recommendation of the City Engineer with the road going straight through, it can't be less than 9,000 square feet but with the three lots on 100 South there would be small lots compared to the other lots in the area. If we recommended R-1-7.5 zone, it would push those lots to be smaller.
Commissioner Benson noted that Kensington Court Subdivision is fairly dense which is across from 100 South. Having the smaller lots on 100 South makes more sense than if it was on 200 South but we cannot guarantee that will happen. He was comfortable with the intentions but not with the risk of going to R-1-7.5 zone and being creative.
Commissioner Loris stated that the land is not large enough to be very creative. If you put more roads in you are wasting your money. Putting in smaller lots to get that creative, you would be wasting your money and lose lots. According to the minimum City requirements he could not put in 7,500 square foot lots because there is a 75 foot minimum road access.
Commissioner Anderson noted that Kensington Court is multi-family.
Commissioner Loris stated that the risk for the three (3) lots is 7,500 square foot lots but the remaining area has to follow the width requirement of approximately 9,000 square feet. He was inclined to favor the R-1-7.5 zoning because it would benefit both the developer and the residents in the area.
Commissioner Benson favored the R-1-10 zoning because of the risk with the R-1-7.5 zone. They could choose anywhere to put the smaller lots.
Commissioner Anderson favored the R-1-10 zone because of lots surrounding this property.
Commissioner Loris agreed that the R-1-10 would make all the lots be consistent in size but he is already forced to bump the lots up to 9,000 square feet.  He would lose a lot with R-1-10 which is not that much difference.
Vice Chair Scott favored the R-1-10 zone. It is an awkward situation because we aren't approving a series of 7,500 square foot lots.
MOTION: Commissioner Lance Anderson moved to recommend denying the application on Proposed Zone Change from RE-12.5 (Residential Estates minimum lot size 12,500 sq ft) to R-1-7.5 (Single Family Residential minimum lot size 7,500 sq ft) and recommended R-1-10 to the City Council on property located at approximately 50 West between 100 South and 200 South. Walter G. Page Trust, owner, and Jay C. Page applicant
SECOND: Commissioner Todd Benson
VOTE: The motion carried unanimously.

Commissioner Lance Anderson AYE
Commissioner Todd Benson AYE
Commissioner Jeffrey Loris AYE
Commissioner Mike Scott AYE
Chair Adel Murphy ABSENT


5)
A. Continue review and discussion of the draft document on Ivins City: 2013 Affordable Housing Plan
Page 3, Executive Summary Change to read: "Continuing to provide sufficient land zoned both for sale and rental housing,...."
Page 3, Introduction Change to read: "we continue to encourage sufficient land zoned both for sale and rental housing......"
Page 6, Analysis of Income, Delete: "The households that earn just 30% of the area median income..."
Page 6, Housing Occupancy and Vacancy Change to read: "The American Community Survey collects information mostly by mail and from only approximately 2% of the households nationwide."
A Public Hearing will be scheduled for March 19, 2013.
B. Discuss Overlay on the Old Township
Kevin Rudd advised that an overlay is meant to provide infill development within the interior lot which reduces lot sizes and requires a smaller road. In reviewing the current application we can see the type or resistance the City will receive when allowing smaller lots and smaller roads. It will be a difficult challenge to create an Overlay Zone that will be accepted by the residents in the Old Township. An overlay of 5,000 square foot lots and duplexes may be a tough sell.
Commissioner Anderson asked when the overlay was created.  He thought it was during 2008 by Bruce Parker.
Kevin Rudd explained that it was created during the last review of the Land Use Plan. The discussion was about creating infill development in the Old Township without having flag lots by creating a smaller road design within the City blocks and giving an incentive. Also, the thought process was to get the incentive out there to get the improvements done around the exterior. However, that's been completed. As far as leaving it on the agenda, it's not a pressing issue. There some detail that still needs to be worked out.
Commissioner Anderson noted that the Overlay is already on the Land Use Plan. It just needs to be defined. It may take care of itself as the economy increases.
C. Discuss Lot Averaging
Subdivision Lot Averaging Overlay District
Kevin Rudd
referred to the draft on Subdivision Lot Averaging Overlay District (a copy is available at Ivins City office) and he noted that the first section of the ordinance is boiler plate. A developer cannot come in and just request an overlay. A subdivision plan would have to be submitted to request this zone. It has to be concurrent with an actual plan. If the subdivision is not built, the property would go back to the original zone. It has to meet the minimum lot widths, setbacks, etc. The City Council's recommended not to allow it on less than 10,000 square foot lots.  The Lot Averaging formula is: The total combined square footage of all the lots divided by the number of lots shall be equal to or greater than the base zone minimum lot size. The Minimum Lot Size Requirements are: A maximum of 25% of the total lots may be less than minimum allowed lot size of the base zone. No lot shall be less than 75% of the minimum lot size of the base zone. 
The Commissioners discussed how this would have applied to the application that they just reviewed.
Kevin Rudd stated all the lots require an average of 10,000 square feet. Therefore, this formula would not have worked with the current application. It will not be helpful for a small subdivision.
Vice Chair Scott liked the flexibility that lot averaging provides.
Kevin Rudd stated the way it is written the neighboring property owners could not say it's creating lots that are undesirable. It meets the spirit of average lot sizes. It's a good compromise for Lance Anderson's developments.
Commissioner Anderson commented that it saves a lot of anxiety with both the developer and residents. If one lot is smaller in the subdivision, it won't be noticed.  
Commissioner Benson asked if this ordinance had been in place, would Commissioner Anderson's last application require a zone change.
Commissioner Anderson stated it would not have on the Zone Change from RE-25 to RE-20 zoning. The average lot size on that Zone Change was 33,000 square feet, except for four (4) lots which were 24,000 square feet.
Commissioner Loris asked if this only applies to the Old Township area.
Kevin Rudd explained this is an overlay zone that can be used in the entire City. The City has a PD zone (Planned Development Overlay District) and an SEO (Subdivision Enhancement Overlay) but the overlays are not used until someone comes in and requests the overlay. The Lot Averaging Overlay District is an additional overlay zone.
Commissioner Anderson explained that lot averaging helps design his subdivisions. It may not increase his lots but because of the design it may increase the value of the lots.
Kevin Rudd stated there is not an additional application charge for the overlay. The Preliminary Plan and the overlay can be done concurrently. During the Concept Plan review it will be reported that an overlay will be submitted during the Preliminary Plan review. Staff will review it prior to the Concept report to see if it complies with the Overlay District.
Commissioner Benson asked if it was similar to Color Country presenting the subdivision and overlay at the same time.
Kevin Rudd stated that it was.
Commissioner Anderson commented that a SEO allows a developer to reduce density and cluster but this allows them to average the density.
Smaller Accessory Buildings
Kevin Rudd advised that there are a couple of changes that he would like to include in this amendment to the Zoning Ordinance, and he distributed an amendment to the Smaller Accessory Buildings. The International Residential Code changed the code several years ago to allow 200 square feet. Ivins City's ordinance states 120 square feet. This change would bring it into compliance with the residential code.
Commissioner Anderson stated size is not a problem but allowing one foot from the property line has always concerned him.
The Commissioners discussed the distance and suggested changing it to at least three (3) feet.
Front Yard Courtyards
Kevin Rudd
displayed some pictures of courtyards that have been built and submitted some suggested front setbacks, side setbacks and heights (a copy is available at the Ivins City offices) for the Commissioners to review. In the current ordinance no fence can be in the setbacks over 3'6" in height. He has allowed some of these courtyards to be built but after reviewing the ordinance he felt he should approach this body.
Vice Chair Scott asked if a courtyard wall is in the buildable area of the house that might be one thing but are some of them outside the buildable area.
Kevin Rudd stated that the courtyards are located in the front setbacks and outside the buildable area.
Vice Chair Scott felt that it should be within the buildable area of the house. Then they could have a low fence further out.
Commissioner Anderson commented that a courtyard wall in his mind is part of the design of the home, and it visually brings the house down when the wall is higher.
Commissioner Loris commented that it limits the massing of the home.
Kevin Rudd explained that the courtyard walls vary in height about 4'6' and approximately 12-13' from the setbacks but there are no safety issues with any of the courtyards that have been built and he has not receive any complaints. The ordinance requires a 12' x 12' triangle of no sight obscuring fence around the driveway for safety. Courtyards are mostly in the gated communities. Saint George's ordinance states there can be a six (6') foot fence in the front yard setbacks in gated communities because it is considered private areas. However, in other areas of Saint George it is not allowed in the front setbacks. Washington County states the fence cannot be higher than three (3') feet in the first ten (10') feet but beyond that the door may be wide open.
If the City does not pursue this, an applicant may come in to submit a proposed change to force the City's hand. Kevin has participated in allowing courtyards to be built, and these homes have been issued a certificate of occupancy within the last three (3) years. The ordinance allows a fence out to the driveway at a height of 3'6".
Commissioner Anderson suggested keeping a 15' setback to the courtyard wall with a maximum 6' courtyard wall.
Kevin Rudd advised that Bill Papanikolas is present and is one of the developers that he has been talking with about these courtyards. The suggestions distributed are his ideas. As Zoning Administrator he could require an applicant to submit an amendment at a cost of $1,000. However, where it is city-wide and Kevin has overlooked several of these he felt some obligation to at least present to this body these changes because courtyards are becoming more popular.
Vice Chair Scott stated that design evolves and the City doesn't really have a definition, and it would help the Zoning Administrator and developer to have a definition.
Kevin Rudd suggested courtyards shall be located not less than 10-15' from back of sidewalk or 10-15' from the property line when no sidewalk exists.  This does not cause any sight line problems.
Commissioner Anderson suggested a minimum of 12' to 15' on side setbacks but in gated communities it could be reduced.
Kevin Rudd stated that in gated communities it could be reduced and then leave it up to them.
Commissioner Benson noted that the height in The Reserve and The Springs subdivisions are limited to four (4) feet. He thought five (5) feet is intrusive and the height on one of the homes displayed was too tall. It makes you wonder what is going on in the courtyard. Originally, courtyards were intended to furnish privacy and at four (4) feet you have privacy.
The Commissioners reviewed a couple of other pictures and felt that the angle the pictures were taken made the courtyard wall look too high but with the landscape completed, etc. it would change the appearance.
Kevin Rudd advised that he will discuss these changes with Dale Coulam to see if the City will pursue them or just start enforcing.
Commissioner Anderson and Vice Chair Scott thought the City should pursue it.
Commissioner Benson stated he would definitely look at the height.  He doesn't mind having courtyards because it's an advantage with the outdoor climate. Interracial design makes a huge difference besides just putting a house on a square lot. If it's part of the design, a conscious effort can be made to move the courtyard back instead of just adding a courtyard in the setbacks. If they want a 5-6' wall, it needs to be designed to fit the home. 
They discussed having a graduating wall height based on the frontage setbacks. Basically, it's about limiting the massing.
Commissioner Benson had concerns about the gate portals. A portal or wall here and there is one thing but once it becomes established on a street it starts pushing the front to the street. An example is The Cliffs. Every house has a gate portal and it feels like a wall five (5') foot from the street. They are beautiful but it's a little too close to the street.
Commissioner Anderson agreed that sometimes it feels like your walking between buildings.
Commissioner Benson stated that heights and how far from the street needs to be addressed.
The consensus was that the courtyards need to be addressed.
Kevin Rudd will take it to the Technical Review Committee and come back with a draft and move it along with the Lot Averaging Overlay amendment.
D. Consider approval of the Ivins City Planning Commission minutes for February 19, 2013
MOTION: Commissioner Jeffrey Loris moved to approve the Ivins City Planning Commission minutes for February 19, 2013
SECOND: Commissioner Todd Benson
VOTE: The motion carried unanimously.

Commissioner Lance Anderson AYE
Commissioner Todd Benson AYE
Commissioner Jeffrey Loris AYE
Commissioner Mike Scott AYE
Chair Adel Murphy ABSENT


6)
A. Planning Commission (None)
B. Chairman (None)
C. Building & Zoning Administrator, Kevin Rudd
Kevin Rudd reported that the City is going to submit an application to Form Tomorrow to get several graduate students to come in the summer to Ivins and do some modeling on sensitive lands and in particularly on how commercial and high density residential fits into sensitive lands.
The next meeting is scheduled on March 20, 2013. Dale Coulam will present the idea to the City Council on March 21, 2013 to get the City Council's approval to submit the application.
D. City Attorney, Dale Coulam (None)
E. Items to be placed on future agendas
1. Set Public Hearing on Ivins City: 2013 Affordable Housing Plan
2. Continue discussion on an Overlay on the Old Township
3. Continue discussion on Lot Averaging Overlay Ordinance

7)
MOTION: Commissioner Lance Anderson moved to adjourn
SECOND: Commissioner Jeffrey Loris
VOTE: The motion carried unanimously.

Commissioner Lance Anderson AYE
Commissioner Todd Benson AYE
Commissioner Jeffrey Loris AYE
Commissioner Mike Scott AYE
Chair Adel Murphy ABSENT

The meeting adjourned at 6:58 P.M.

Respectfully submitted,


Martha S. Wilson, CMC
Deputy City Recorder