All present included Mayor Hart, Council Member Elwell, Council Member McDonald, Council Member Roberts, and City Recorder Kari D. Jimenez.
STAFF: City Manager/Attorney Dale Coulam, Parks and Recreation Director Benny Sorensen, Director of Public Safety Bob Flowers, Building and Zoning Administrator Kevin Rudd, and Director of Finance Alan Rae.
EXCUSED: Council Member Mendenhall, Council Member DensleyAudience: Those who did not sign in.
A. Acknowledgement of Quorum Mayor Hart acknowledged that there was a quorum present and indicated Council Member Mendenhall and Council Member Densley were excused.
B. Flag Salute Council Member Roberts led the Flag Salute
C. Invocation Council Member Roberts gave the Invocation
D. Disclosures There were no disclosures or conflicts of interest with items on this meeting's agenda.
A. Department Reports: Parks and Recreation and Public Safety Benny Sorensen provided a written report to the Mayor and City Council members. A copy is available by request through Ivins City Hall. He reported there were 82 kids registered for baseball and that will end on June 19th. There were 12 individuals registered for Tennis lessons and those will be finished on June 15th. Yoga is still being held on Tuesdays and Thursdays. The City is preparing for the Pioneer Day celebration and registration for flag football will begin this month. Benny met with Barbara Rusick and Connie Butterfield of INKAS (Ivins No Kill Animal Supporters) and Santa Clara City regarding the potential joint dog park sites. Employee Jason Sjo is back to work on light duty after a non-work related injury. A shade umbrella was installed at the splash pad and they intend to install another one near the playground at UNITY Park. He received a complaint regarding dogs in the cemetery. The City does not allow animals in the cemetery and he addressed the issue in the newsletter. Mayor Hart indicated he was approached by a resident regarding the landscaping at the Center Street and Tuacahn Drive roundabout. They inquired why there were no trees being planted. Chief Flowers stated that trees of any size in or near the roundabout would be a safety issue.Bob Flowers provided a written report to the Mayor and City Council members. A copy is available by request through Ivins City Hall. He reported there was a search for two (2) missing children. Similar to a previous search, the kids were hidden and wouldn't answer to those looking for them. Reverse 911 calls were sent out. That system worked extremely well with only a few individuals irritated about receiving the call. The 911 center will be providing a presentation to the City Council in the future. He referred to FIAS (Friends of Ivins Animal Shelter) and stated they do great work for the animal shelter. Council Member Elwell indicated he received the reverse 911 call at 3:00 a.m. and inquired if it was possible for a follow-up call to be made indicating the kids were found. Bob Flowers stated that has been discussed. Chief Flowers referred to issues in other volunteer fire departments and reported that when Ivins City calls for volunteers, they consistently have ten (10) to twelve (12) individuals respond. The volunteers who helped with the search and rescue stayed out all night long and had to go to work in the morning. Ivins volunteer fire department is amazing.
B. Planning Commission Report No report. The Planning Commission meeting was cancelled.
| 3) | CITIZEN COMMENT & REQUEST FOR FUTURE AGENDA ITEMS - NONE |
A. Public Hearing on proposed amendments to the Ivins City Commercial Zoning Districts, Commercial Site Plan and Building Design Requirements and Table 33-2 Table of Uses Dale Coulam stated the amendment addresses what Ivins expects for what a building should look like and the layout on the site. This is the final draft and on for public comment and then on for the council to consider passing. Mayor Hart opened the Public Hearing. There being no comments, Mayor Hart closed the Public Hearing. Mayor Hart recognized the efforts and insight of the Planning Commission who have worked on this for at least the last two (2) years.Council Member Roberts referred to page six (6) paragraph iii regarding "smaller businesses" and inquired if that needs to be defined. The Mayor and City Council determined to change the language in that paragraph to read: "Businesses that do not typically generate pedestrian access shall not be required to comply with this section."
MOTION: Council Member McDonald moved to approve Ordinance No. 2012-08
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
Roll call vote. All Council Members that were present voted in favor.
Mayor Hart requested the Council suspend the rules and move item 5)D to be heard next.
MOTION: Council Member Roberts moved to suspend the rules and move item D up in this section to the top
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
Alan Rae stated a Public Hearing on the budget was held a couple of weeks ago and in the process there has been a few changes to the budget. The changes are for the Juvenile Justice Center, the police department obtaining two (2) grants and road improvements for the Indian Shadows Mobile Home Estates subdivision. The estimate for the road improvements is $450,000. That isn't in the budget but there a couple of options to pay for those improvements. One option is to improve and pay for the construction over the next three budget years or take a loan from the City's water impact fees and pay it back within five (5) years. If the Mayor and City Council decide to take the loan, a Public Hearing would need to be held. Mayor Hart indicated the expense would likely be more if the project was broken up over several years. Once the improvements are done, it can be added to the regular maintenance schedule. Council Member Roberts favors taking a loan for this project and thanked Dave Glenn for the construction priority list that was previously provided to the City Council. He stated that costs of construction and mobilization would be less now and the area wouldn't be torn up for several years. Mayor Hart thanked resident Karen Wolf for coming forward with a citizen comment regarding this project and tasked her with being a neighborhood liaison.
MOTION: Council Member Roberts moved to approve the one time construction amount loan in the amount of $450,000
SECOND:
Dale Coulam suggested if the City Council is ready to adopt the budget, the motion could be to approve the Resolution and adopt the budgets as amended.
Council Member Roberts amended his motion accordingly.
MOTION: Council Member Roberts moved to approve Resolution No. 2013-16R, a Resolution of Ivins City, Utah, amending the Budgets for Fiscal Year Ending June 30, 2013 and adopting the final Budgets for the Fiscal Year Ending June 30, 2014, as amended
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
Roll call vote. All Council Members that were present voted in favor.Kevin Rudd indicated the only change was the courtyard archway that was requested at the previous City Council meeting. The Mayor and City Council stated the change is clear.
MOTION: Council Member McDonald moved to approve Ordinance No. 2013-04
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
Roll call vote. All Council Members that were present voted in favor.
B. Discuss and consider approval of Resolution No. 2013-14R, a Resolution of Ivins City, Utah, Amending the Moderate Income Housing Plan Element of the Ivins City General Plan Dale Coulam stated the requested changes were made and what is before them is the final version unless they have further discussion or changes. Council Member Roberts "Strategy 1" under the "Objective" on page fifteen (15) and suggested it would be nice to welcome and educate developers on advantages and options to provide housing projects with affordable and subsidized units for rent. Council Member Elwell indicated the language Council Member Roberts suggested is in line with what DAWHAC (Dixie Area Workforce Housing Affordability Committee) has tried to accomplish and inquired if Ivins Building Department is able to offer that type of information. Dale Coulam stated it is on a case-by-case basis. The City could add the word "educate" to that sentence but the City doesn't want to give false hopes of incentivizing a development. The City should not be involved in designing projects. Mayor Hart agreed and indicated if the sentence were to read as suggested, it would suggest that it's the City's responsibility to educate the developer and could be problematic. The Mayor and City Council agreed to add the word "educate" to the Strategy 1 sentence. Council Member Elwell referred to page thirteen (13) and referred to the City Council recently approving lot averaging and inquired if that needs to be included in the paragraph "Evaluation of Zoning Code's Effect upon Affordable Housing" where it indicates "it is noteworthy that the identified single family residential zones of R-1-7.5 and R-1-5 are recent changes..." and suggested within that sentence include the lot averaging. He suggested it read in part "It is noteworthy that lot averaging and the identified single family residential zones of R-1-7.5 and..." The Mayor and City Council agreed. Council Member Elwell referred to paragraph that begins with "Households that earn a moderate income or less currently make up..." on page five (5) and suggested adding two (2) commas to that first sentence. The Mayor and City Council agreed.
MOTION: Council Member Roberts moved to approve Resolution No. 2013-14R, a Resolution of Ivins City, Utah, Amending the Moderate Income Housing Plan Element of the Ivins City General Plan, as amended
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
Roll call vote. All Council Members that were present voted in favor.
C. Discuss and consider approval of Resolution No. 2013-15R, a Resolution of Ivins City, Utah, maintaining level of employee core benefits Dale Coulam indicated this resolution is identical to the resolution used last year regarding the definition of core benefits that are outlined in the Employee Handbook. It's passed by formal resolution just before the City holds open enrollment for its employees. He reported that Ivins rate came back very favorable due to a couple of factors. PEHP will likely become a player for Ivins City to look at because it is exempt from some of the Obama Care requirements. The insurance companies have dealt with the Federal Government and on the Federal level there is some uncertainty as to how the new law will work. The insurance companies have been allowed to renew policies through December, 2014. The City will renew its current policy through December, 2014 then likely switch to PEHP. The City is unable to switch to PEHP now because employees would lose the money they have spent on deductible. Switching plans at the end of December, 2014 will give the City three full quarters to evaluate the new laws. The City will no longer offer the 90/10 plan and by doing that the rate increase came in just over 1%. There will likely be a significant increase at the end of December, 2014 but the City will address that at that time. Mayor Hart stated Ivins has great staff that has helped their own cause by using their health insurance prudently.
MOTION: Council Member Roberts moved to approve Resolution No. 2013-15R, a Resolution of Ivins City, Utah, maintaining level of employee core benefits
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
Roll call vote. All Council Members that were present voted in favor.
Council Member McDonald requested item B be removed from the Consent Agenda
A. Approval of Meeting Minutes for May 16, 2013
MOTION: Council Member McDonald moved to approve Consent Agenda item A
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
B. Approval of expenditure and award for Contract No. 13-03 Tuacahn Wash Erosion Protection Repair Council Member McDonald inquired as to the status of obtaining the easements to proceed with this project. Dale Coulam stated the critical easements have all been obtained. There are a few property owners' that will not grant the easements to the City and as a result those property owners' will not receive the improvements. It's possible that those home owners' may suffer erosion in a flood and, if that occurs, it will be at the property owners' expense. The City cannot compel an easement and respects the property owners' decision to not grant the easements.
MOTION: Council Member McDonald moved to approve Consent Agenda item B
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
7) CONSENT AGENDA ITEMS FOR DISCUSSION
8) REPORTS
A. Council Council Member Roberts reported he received a letter regarding the development that Color Country Community Housing was doing and inquired if the same conditions will be required for the development if the property is purchased by other owners. Dale Coulam indicated "yes". Council Member Roberts inquired who would be responsible to build the park and Dale Coulam stated he will need to look into that.
Council Member McDonald - no report
Council Member Elwell provided information to the Mayor and City Council regarding a charity golf fundraising tournament to benefit the AFJROTC.
B. Mayor Mayor Hart reported it was a marvelous experience at the ribbon cutting event for the Veterans Care Center. He has been asked to sit on their advisory board. The VA center is going through their certification process. They currently have twenty-one (21) residents and at the end of the thirty (30) day certification process, if they pass they will become certified and will fill up with residents. He attended the ground breaking for the Kayenta Center for the Arts. It's a very significant facility and will be a great asset to the City long term. He provided Doug Little's resume to the City Council for their review in considering Mr. Little as a Planning Commission member. Mayor Hart reported that he received a letter from the Governors Office and read the following for the record: "Dear Mayor Chris Hart. Thank you for the generous service you render to the residents of your community. As one who has served as a locally elected official, I appreciate the challenges you face and the work you do in order to improve the quality of life in your municipality. Indeed it is the spirit of helping residents and business owners in our communities that I write to you. As Governor, Economic Development continues to be one of my top priorities for the State of Utah. For three years running Forbes has ranked Utah the best state of business and careers because we have an excellent infrastructure, educated and productive work force and a favorable tax rate regulatory environment. One of the steps that we in State government undertook was to conduct a business regulation review. I tasked all members of my cabinet to work with their respective agency employees and Utah business to review existing business regulations in order to determine which ones should be kept or modified or eliminated. In my State of the State address this year, I announced that Mayor Osborne in South Jordan, Mayor Caldwell in Ogden, Mayor Curtis in Provo and Mayor Burgess in Cedar City will conduct business regulation reviews in their own cities. Today I'm asking that you follow their lead. Recommended steps in the business regulation review include the following: Reach out to survey local business leaders to identify business regulations that can be improved; collaborate with your City Council to revise or repeal any unnecessary ordinances, regulations or procedures; and report the results of the business regulation review to my Deputy Chief of Staff for Community Relations. Thank you for your efforts in advance to advance economic growth in our great state. I look forward to designating all Utah municipalities that complete this review as a Utah Governors business friendly community. The first designees will be named at the Utah League of Cities and Towns conference in September. Best wishes for your success." Ivins City is in the midst of this already and this may be one area that may be useful to pursue. Council Member Roberts indicated the majority of those steps are State regulations and not City regulations. Mayor Hart agreed and stated it would be useful to go through the process.
C. City Manager/Attorney Dale Coulam Dale Coulam reported the deadline to file for City Council candidacy is 5:00 on Friday, June 7, 2013. The incumbents and one additional individual have filed thus far. Rocky Mountain Power will be making presentations to all of the communities and Ivins will be meeting with top executives from Rocky Mountain Power on June 17, 2013 at 10:30 a.m. at City Hall. Dale reported that he attended the Ivins Tourism Council meeting this week and they discussed the wayfinding signs. He will be attending those meetings on occasion and Kent Cook may also be attending on occasion. Mayor Hart suggested the Ivins Tourism Council look at options for the covered bus stops.
D. Items to be placed on future agendas
9) CLOSED MEETING
10) ADJOURNMENT
MOTION: Council Member McDonald moved to adjourn
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Mendenhall ABSENT Council Member Densley ABSENT
The meeting adjourned at 7:05 p.m.
Respectfully,
Kari D. Jimenez, CMC
Ivins City Recorder