City Council

Copy of the City of Ivins record for City Council, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.

CITY COUNCIL
MINUTES
August 1, 2013

MAYOR AND COUNCIL: The meeting was called to order at 5:30 p.m. and announced there was a quorum present.

All present included Council Member Elwell, Council Member McDonald, Council Member Roberts, Council Member Densley, and City Recorder Kari D. Jimenez.
STAFF: City Manager/Attorney Dale Coulam, Director of Finance Alan Rae, Parks and Recreation Director Benny Sorensen, Building and Zoning Inspector Kevin Rudd, and City Engineer Chuck Gillette.
EXCUSED: Council Member Mendenhall

Audience: Claudette Larsen, Jay Page, Aprile Beardall, Jenny Johnson and others who did not sign in.

Mayor Hart indicated Council Member Mendenhall was excused

Council Member Elwell led the Flag Salute

Council Member Elwell gave the Invocation

Council Member Roberts disclosed that he lives across the street from the Ivy Place subdivision. There were no other disclosures or conflicts of interest with items on this meeting's agenda.

Mayor Hart stated Finance Director Alan Rae has done a remarkable job for the City over the past year and has been recognized for that by peer reviewers. Once again he has been awarded the CAFR award (Certificate of Achievement for Excellence in Financial Reporting). Mayor Hart read the press release. A copy of the press release is available by request through Ivins City Hall.

Dale Coulam indicated Bob Flowers is excused but provided his report in writing to the Mayor and City Council. A copy of the Public Safety report is available by request through Ivins City Hall.

Benny Sorensen provided a written report to the City Council, a copy of which is available by request through Ivins City Hall. He reported that the 24th of July Pioneer Day celebration went well and was well attended. Movies in the Park will begin on Friday, August 2, 2013 around 8:30 p.m. or when it's dark. The movies will run every Friday in August. There are two (2) more weeks left to register for Flag Football. Planning for Heritage Days is in full operation and that event will be held on September 21, 2013. There were two burials in July. The cemetery is now being watered with irrigation water and the City will be placing signs in the cemetery that spells out all cemetery rules. Dogs are not allowed in the cemetery but there is a problem with dog feces in the cemetery. Vandalism has been minimal this summer. Mayor Hart stated he met new residents who read the newsletter every month and they told him they are amazed and highly complimentary of the Parks and Recreation programs that are offered in Ivins.

Kevin Rudd reported that the Planning Commission approved a final plat on phase IX-D in the Taviawk subdivision.

3)	CITIZEN COMMENT & REQUEST FOR FUTURE AGENDA ITEMS - NONE

Kevin Rudd indicated the current ordinance allows a maximum of thirty (30') square feet regardless of the size of the building. Staff met with Family Dollar Stores and that isn't a big enough sign for that type of commercial building. Staff recommends amending the ordinance to indicate that the maximum wall sign area per building facade shall not exceed one (1) square foot per lineal foot of wall with the maximum sign area of 100 square feet. The other proposed amendment is the Special Event signage. Staff recommends special event signage be reviewed by the TRC (Technical Review Committee).

Mayor Hart opened the Public Hearing. There being no comments, Mayor Hart closed the Public Hearing.

Council Member Roberts stated the Planning Commission and staff did a good job with applying this ordinance that is more common sense. Mayor Hart indicated Ivins is an event friendly City and he assumes that the TRC's posture will be how to accommodate special event signs. Kevin Rudd stated that's correct and that the TRC is very conscious of working with applicants.

MOTION: Council Member Elwell moved to approve Ordinance No. 2013-06, an Ordinance of Ivins City, Utah, amending the requirements for commercial wall signs and special events signs
SECOND: Council Member McDonald

VOTE: The motion carried unanimously.

Roll call vote. All Council Members that were present voted in favor.

Kevin Rudd indicated this subdivision is at approximately 50 West between 100 South and 200 S. It's a conventional subdivision and all of the lots meet the minimal lot size. The zoning is R-1-7.5 which allows minimum lot size of 7,500 sq. ft. The majority of the lots are over 9,000 sq. ft. and lots 1, 2 and 3 will be walk-out basement lots. Staff and the Planning Commission recommend approval of this subdivision. Mayor Hart opened the Public Hearing. There being no comments, Mayor Hart closed the Public Hearing.

Council Member Roberts stated he attended the Public Hearing at the Planning Commission meeting where a few residents spoke. The majority of the residents were in favor of this subdivision because it will take care of the weed problem.

MOTION: Council Member McDonald moved to approve the Preliminary Plan for the Ivy Place Subdivision
SECOND: Council Member Roberts

VOTE: The motion carried unanimously.

Chuck Gillette referred to a Concept Plan of the roundabout that was approved as part of the Transportation Master Plan in 2008. A copy of the plan is available by request through Ivins City Hall. The Transportation Master Plan identifies 200 East and 400 South as major collector streets and the potential need for a roundabout at that intersection. He indicated that from Staff's perspective and with the written request from Aprile Beardall (a copy of which is available by request at Ivins City Hall) staff doesn't believe the intersection of 200 East and 400 South would require any additional traffic control in the future. A roundabout at that intersection would also impact the existing Mountain Shadow Commercial Center area, as well as some of the surrounding property owners. Council Member Roberts thinks there would be a significant impact to that commercial center because the exit from that commercial center is right where the roundabout is proposed. Chuck Gillette agreed that is an issue. Mayor Hart stated he likes roundabouts but he hates to see a roundabout impact surrounding owners. Council Member Densley suggested Ivins Public Safety look at that area and determine if there are any accidents and similar that would require the roundabout. Dale Coulam indicated that Public Safety was present at the TRC (Technical Review Committee) meetings. They have not expressed any concern and were in concurrence that the 200 East is not a site where a roundabout would likely be needed. Council Member Densley feels like if it isn't broke, don't fix it. Council Member McDonald stated he looks at planning for the next 20 years and is concerned with the area ending up being busier than projected. Council Member Roberts indicated there are other options for traffic control besides roundabouts and signal lights. He doesn't think the intersection of 200 East and 400 South is a viable intersection for a roundabout. Council Member Elwell stated if a stop light was placed in that intersection, that would also cause an issue with access to the Mountain Shadow Commercial Center and other properties on 200 East because it would cause traffic to backup behind the stop light and block the accesses. He agrees that it's likely that the City will never need a signal or a roundabout at the 400 South and 200 East intersections. If the City placed a 4-way stop sign, that in and of itself would deter traffic at the intersection. Dale Coulam indicated the City could make a decision as an exception in the Transportation Master Plan where the roundabout is impractical. If that's the decision of the City Council, the owners can market their property without the roundabout. Council Member McDonald is sympathetic to property owners for a loss of property but stated it would be a huge loss to the City if the roundabout is needed in the future. He would like to make sure the City has looked at all options before making a decision. Chuck Gillette indicated the City could talk to a professional to analyze the need and look at options for alternatives if it was determined that a roundabout was needed at that intersection in the future. Council Member Densley stated the City also needs to consider potential commercial development on the corners and what impact that would have if it was developed. Chuck Gillette indicated he will obtain a review of the traffic analysis for that intersection. The Mayor and City Council agreed.

Mayor Hart requested Lisa Rutherford be re-appointed to the Sensitive Lands Committee.

MOTION: Council Member Elwell moved to sustain the Mayor in his selection and approve Resolution No. 2013-23R, a Resolution of Ivins City, Utah re-appointing Lisa Rutherford to the Sensitive Lands Committee
SECOND: Council Member Densley

VOTE: The motion carried unanimously.

MOTION: Council Member McDonald moved to approve the Consent Agenda
SECOND: Council Member Elwell

VOTE: The motion carried unanimously.

7)	CONSENT AGENDA ITEMS FOR DISCUSSION

Council Member Densley reported that he and the Mayor met separately last week with individuals at Tuacahn High School. They are excited about the bus route going up to the high school.
Council Member Roberts - no report
Council Member McDonald - no report
Council Member Elwell - no report

Mayor Hart referred to the Planning Commission appointment and stated another name has been brought forward, that being Bryan Pack. Mr. Pack is an attorney and has lived in Ivins for a number of years. He lives in an area of town that has no representation. Mayor Hart recalls the former Mayor Daren Barney being on the Planning Commission and the value of his insight as an attorney. Mayor Hart reported that he received an email from Council Member Roberts recommending someone he knows be appointed to the Sensitive Lands Committee. Council Member Roberts recommended JoAnne Cooper and indicated she has been a resident in Ivins City for 23 years, a business owner and worked for Alpha Engineering. Mayor Hart requested Dale Coulam arrange a meeting between now and August 15th for Ms. Cooper to meet with at City Hall and meet with Kevin Rudd, Chuck Gillette, Dale Coulam and the Mayor.

Dale Coulam referred to the City Council wanting more information from Santa Clara on the dog park issue and reported that he has passed that information onto Santa Clara's City Manager, who will place that on a future agenda for their City Council to consider. Santa Clara's City Manager will let Dale Coulam know when there is a more definitive position from the Santa Clara City Council. Dale Coulam complemented the Public Works crew for completing the biggest project that has been undertaken in-house. They extended the storm drain from the Suncrest West subdivision. That extension now allows water to go in two (2) directions and will also facilitate further development in the area. During the process the Public Works crew crossed a high pressure gas line and utilities without incident and they worked the July 24th holiday to get the line connected. He appreciates their commitment. He reported that the Utah League of Cities and Towns Annual Conference will be held in Salt Lake City on September 11th through September 13th, 2013. If the Mayor or City Council members would like to attend, he requested they let the City Recorder know and she will register them.
The City is conducting employee reviews. He provided his performance review documents to the Mayor and City Council and indicated the Mayor conducts the review with him but welcomed and invited any input from the City Council members in that process. Mayor Hart asked the City Council to send him an email if they have questions they want to talk about.

Council Member Densley would like to discuss the possibility of amending the zoning ordinance to allow chickens in residential areas.

9)	CLOSED MEETING

10)

ADJOURNMENT

MOTION: Council Member McDonald moved to adjourn
SECOND: Council Member Densley

VOTE: The motion carried unanimously.

The meeting adjourned at 6:55 p.m.

Respectfully,

Kari D. Jimenez, CMC
Ivins City Recorder

Council Member Elwell	AYE
Council Member McDonald	AYE
Council Member Roberts	AYE
Council Member Densley	AYE
Council Member Mendenhall	ABSENT