All present included Mayor Hart,
Council Member Elwell,
Council Member McDonald,
Council Member Roberts,
Council Member Densley,
and
City Recorder Kari D. Jimenez.
STAFF:
City Manager/Attorney Dale Coulam,
Building and Zoning Administrator Kevin Rudd,
Public Works Director Dave Glenn,
City Engineer Chuck Gillette,
and
Director of Finance Alan Rae.
EXCUSED:
Council Member Mendenhall
Audience: Lisa Rutherford, Paul Van Dam, Lance Anderson, Gary Luebbers, and others who did not sign in.
| A. |
Acknowledgement of Quorum |
Mayor Hart acknowledged there was a Quorum present and indicated that Council Member Mendenhall was excused.
Council Member McDonald led the Flag Salute
Council Member McDonald gave the Invocation
Mayor Hart disclosed he is a partner in the entity that formally owned the property that is currently owned by Gardner Plumb, that being agenda item 5)B. There were no other disclosures or conflicts of interest with this meeting's agenda.
Ed Hlavka and Rick Hughes stated they're completing phase 2 and are ready to begin phase 3. Photos were provided to show the progress. Copies are available by request through Ivins City Hall. Ed will be working on the statue over the next six (6) months. Mayor Hart indicated he would like to work with Ed in the next month or two to approach various entities about contributing to the final casting. He also suggested that Benny in the Ivins Parks and Recreation Department get involved to figure out what type of vegetation should go around the sculpture to ensure the security of the center piece. Mayor Hart stated it would be nice for the unveiling to take place in conjunction with Heritage Days or July 24th and hoped that it could be brought down and installed cloaked. Rick Hughes indicated he will provide more photos before the final stage.
Dale Coulam stated this item is tabled until the second meeting in January.
Kevin Rudd indicated the current zoning on this property is (RM) Multiple Residential. There is an existing duplex located on lot 1. Lot 2 will need to have the width increased from 65 feet to 70 feet and a Class III Conditional Use Permit would be required prior to the construction of a duplex on lot 2. The street improvements are already done and this would provide some needed affordable housing and would be a good thing for the city.
Kevin Rudd reported that they have issued 130 building permits for the year, which is about 30% more than last year. Council Member Roberts referred to the recent snow storm and inquired if anyone received a citation for not clearing the sidewalks during the allowed time frame. Kevin Rudd stated that no citations were given. Council Member Roberts suggested removing that portion of the code or revisiting it. Kevin Rudd indicated he would add that to the TRC (Technical Review Committee) and report back to the City Council
Dave Glenn reported he was only aware of one phone call regarding slick sidewalks and it pertained to the sidewalks on the Center Street around the church. The City contacted the Church and it was taken care of. He reported that the change order on the Del Coronado project was delayed due to weather. There were questions regarding curb and gutter and the park strip for the project. Dave clarified there will be a modified curb and gutter on 325 West with a modified gutter on the south side of 550 North due to the road being sloped. There is also a gas line the in the middle of the road. One side will have a smaller park strip but it should work. There were no major issues with the snow storm except for frozen sprinkler systems. There was a plan review held last week on the center street widening project and it's anticipated that that project will bid in February, 2014. The City applied for and received additional funding for the Highway 91 project in the amount of $800,000. Dave Glenn thanked the members on the advisory committees for selecting and providing Ivins that funding.
Chuck Gillette provided a written report to the Mayor and City Council, a copy of which is available by request through Ivins City Hall. The City started advertising for bids for the Taviawk water tank recoating and the Center Street Trail lighting project. Bid opening will be in January, 2014. Staff is working on the RFP (Request for Proposal) for the Blue Sky Solar Project.
Mike Scott reported that the Planning Commission heard a Concept Plan report and held three (3) Public Hearings; one regarding vacating lots 48, 49 and 50 of the original Discovery Subdivision; one to approve a Preliminary Plan for Discovery Subdivision Phase 2; and one regarding amending elements of the Ivins City General Plan, including transportation and roadways to reconfigure streets and trails at several locations. The Planning Commission recommended to vacate the three commercial lots. The Planning Commission received a few comments on the Preliminary Plan, which received overall public support, and recommended approval of the Preliminary Plan. The Planning Commission received a number of public comments regarding the amendment of the Ivins City General Plan. There were a few items staff recommended not changing because of public safety issues. The Planning Commission decided to table this agenda item until the next Planning Commission meeting to obtain input from staff on the public safety concerns. The Planning Commission also considered a proposed zone change from RA-1 to R-1-7.5 (Residential Agricultural District minimum 1 acre lot to Single Family Residential minimum 7,500 sq. ft. lots) between 600 West and 400 West on 400 South. A Public Hearing on that issue was held at the prior Planning Commission meeting where some residents expressed concerns about lot density. The Land Use Plan identifies that site as Medium Density which allows three different zone sizes. Due to the size of the surrounding lots and property, the Planning Commission recommended a zone change to RE-12.5 (Residential Estates minimum 12,500 sq ft lots). The Adobe Ice Box expansion was tabled so the City and applicant could meet to solve some safety issues with the ingress and egress right next to the crosswalk. Two Final Plats were approved in Kayenta, each were for two lots. Finally, Commissioner Loris reported on an analysis he did regarding the view corridor along Center Street and Tuacahn.
Mayor Hart reminded the City Council that this was discussed at the last City Council meeting. He reported that he had a lengthy conversation with Ron Thompson. This matter is complicated and the Mayor questioned why the pipeline was not included in the current CFP (Capital Facilities Plan) and why now. The explanation given was that the Federal Clean Water regulation drastically increased the requirements on arsenic and the allowable parts per billion. This turns out to be an important project for Ivins because the water that comes out of Gunlock and Snow Canyon wells is above the allowable arsenic level. So for that to be delivered elsewhere and blended is important and allows water from sources with less arsenic content to come back to Ivins. The Mayor wanted to know what the impact was going to be on the impact fees but it is not possible to get a number on that yet since they're in the process of an updated impact fee study. This has gone before other municipalities and passed.
MOTION: Council Member Roberts moved to approve A. Discuss and consider a motion to consent to add the Sand Hollow Regional Line project to the Washington County Water Conservancy District's Capital Facilities Plan
SECOND: Council Member Densley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
| Council Member Mendenhall |
ABSENT |
Dale Coulam explained the primary reason for amendment deals with the phase north of phase 1 which is currently beginning constructed. The northern phase consists of larger lots and the developer does not want to grade the entire parcel at once but do it lot by lot, similar to what Kayenta does. This would reduce the impact of dust and weeds. An amendment was requested to allow some sub-phasing in the northern portion and have the flexibility to build roads early - after approval of construction plans but prior to Final Plat approval. Dale Coulam further explained there was no disadvantage to the City or adjacent property owners. These two provisions were taken from similar Development Agreement's for projects in Kayenta.
MOTION: Council Member Elwell moved to approve B. Discuss and consider approval of an Amendment to the Development Agreement for the Palisades at Snow Canyon Subdivision Project
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
| Council Member Mendenhall |
ABSENT |
Dale Coulam indicated the Trust look back period for moving violations is 3 years and 10 years for drug/alcohol violations. This new proposal to adds one additional moving violation as borderline if there are no at-fault accidents. It also takes into account the employees driving record while driving on the job for the City. We spelled out the lookback periods as 3 years and 5 years which would include at-fault accidents. Another recommended change is the Leave time. The Utah City Managers Association did a survey regarding this and the majority of responses allowed 240 hours or higher. Council Member Elwell commented he's more comfortable with the 160 and as far as the rest he's hesitant on the 5 year for DUI (Driving Under the Influence) but accepts it's a good starting point. Council Member Roberts stated he's good with the 160 and that most federal agencies are twice that. He also agreed with Chief Flowers that 5 years is sufficient on the DUI. Council Member McDonald replied he's ok with everything.
MOTION: Council Member Roberts moved to approve C. Discuss and consider approval of Resolution No. 2013-30R, a Resolution of Ivins City, Utah, Amending Ivins City Employee Handbook
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
| Council Member Mendenhall |
ABSENT |
Roll call vote. All City Council Members that were present voted in favor.
Dale Coulam explained the changes are consistent with what's been done previously on the Sergeant and Lieutenant job descriptions. One change is the distance in which they can live from the City. If this is approved it will change for all Public Safety employees. The requested change is from 5 miles to 7.5 miles. We used to allow 10 miles and Santa Clara requested the change to 5 miles. With the new Dixie interchange open, you can get from the southeast corner of St. George just as quickly as from other areas. Mayor Hart asked if these limits are typical to have in job descriptions. Dale Coulam replied the City has always had it because of response times. Council Member Elwell explained he's not sure it should even be limited to that distance. He commuted 45 minutes in LA County. This is relative to the size of the community. As we expand here we limit the pool to draw from. He would feel better with a distance of 10 miles. Mayor Hart agreed with changing it back to 10. Council Member Roberts commented that we have many St. George and Washington City officers that live in Ivins. Council Members McDonald and Densley agreed.
MOTION: Council Member Densley moved to approve the Job Description for Public Safety Captain, as amended
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
| Council Member Mendenhall |
ABSENT |
Dale Coulam explained the new job description is due to the paramedic licensing. We have several paramedics on board and ready to go live in February.
MOTION: Council Member McDonald moved to approve E. Discuss and consider approval of Job Description for EMT-Paramedic
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
| Council Member Mendenhall |
ABSENT |
Council Member McDonald reported that in solid waste there is a .35 cent increase coming. Per month it is .25 cents per household for garbage and .10 cents for administration. Dale Coulam indicated he recently discussed this with Alan. Since the City previously had a little surplus, the last two increases were absorbed by the City. However, the surplus has been depleted so this increase will be passed through.
Council Member Elwell reported on the pet adoptions last Saturday - 7 dogs and 2 cats were adopted. It was a very successful event.
Council Member Roberts attended a mosquito meeting budget and discussed the process to hire the replacement for Dr. Mario. They will be purchasing 2 new sprayers. He was unable to attend the CARE meeting, so no report.
Council Member Densley reported on the Snow Canyon meeting. They appointed an advisory committee and two or three residents of those are Ivins residents. The next meeting is Friday the 10th of January.
Mayor Hart reported this was the last CARE (Cultural Arts and Recreation Enhancement) meeting for this phase. They're discussing a mechanism going forward for communicating to the residents of the County. The Board will need to be active and try to get the facts out and what the costs and advantages are. The Mayor recommended that cities publish this in the newsletters. Mayor Hart was elected as Vice Chair of the DTEC (Dixie Transportation Executive Council). There are some significant transportation projects that are being wrapped up. The St. George Boulevard overpass is almost complete and the project on Highway 91 is on a new prioritization list and was approved. He thanked Dale and staff for the great Christmas party and how it was nice to honor those who have been with the City for awhile.
Dale Coulam reported that the toy donations for the Toys for Tots at the Run Run Reindeer event was successful. The City collected at least 6 boxes of toys and made a cash donation of $250.00 on-line to the Kony Coins for Kids as well as to Toys for Tots. He also reported there has been a request from Santa Clara to combine animal shelter services. He will meet with the Santa Clara City Manager to discuss that. The City has been waiting for Santa Clara's facility to get up to standard. The City has been helping out with their animals for sometime and Ivins City either needs to separate or combine services. Mayor Hart asked if that took place would the proposed dog park take on a different option. Dale Coulam stated the family that originally contributed the ten (10) acres that is now the VA site, has authorized Ivins to look at what could be done on the SITLA (School and Institutional Trust Lands Administration) property off of 400 South. If that were to materialize it would be an ideal site for a joint dog park. For the time being were doing some conceptual designs of the 16 acres for park purposes. We'll have some conceptual drawings for a Recreational Center for that site or if this were to become a City block as well as a park in Desert Rose and Recreational facility at the reservoir. Council Member Roberts asked if this will be presented at some of these at the neighborhood meetings. Dale Coulam indicated yes. Council Member Roberts requested that the conceptual drawings be emailed to the Mayor and City Council before those meetings as well as reminders for the meetings. Dale Coulam indicated that would be done.