City Council

Copy of the City of Ivins record for City Council, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.

CITY COUNCIL
MINUTES
April 3, 2014

MAYOR AND COUNCIL: The meeting was called to order at 5:30 p.m. and announced there was a quorum present.

All present included Mayor Hart, Council Member Elwell, Council Member McDonald, Council Member Roberts, Council Member Densley, and City Recorder Kari D. Jimenez.
STAFF: City Manager/Attorney Dale Coulam, Parks and Recreation Director Benny Sorensen, Public Safety Director Bob Flowers, Director of Finance Alan Rae, Building and Zoning Administrator Kevin Rudd, and City Engineer Chuck Gillette.
EXCUSED: Council Member Mendenhall

Audience: Marilyn Moyes, Claudette Larsen, Jenny Johnson, Sonja Dabb, Gillian Papanikolas, DeAnne Hanson, Lance Anderson and others who did not sign in.

There was a quorum present. Council Member Mendenhall was excused.

Council Member Elwell led the Flag Salute

Council Member Elwell gave the Invocation

There were no disclosures or conflicts of interest with items on this meeting's agenda.

Benny Sorensen provided a written report to the Mayor and City Council, a copy of which is available by request through Ivins City Hall. He reported that the parks are being used during the day by families; there were baseball and softball tournaments at UNITY Park in February and March; registration for baseball, tennis, yoga and zumba is ongoing; the Ivins Soccer League started in March and they have over 650 participants; some damage occurred in the water systems due to freezing; Staff will begin work on the southeast landscape area of Docena near the roundabout as soon as the wall is finished; Staff is working in the Parks and landscape areas to stay on top of weed growth; irrigation water is on for UNITY Park, Ivins City Park, Red Mountain Elementary, the Community Garden and the Cemetery; there was one burial in March; the City will be advertising for a Parks Supervisor and due to the water situation, the Splash Pad will not open until May 23, 2014 after school is out.
Dale Coulam indicated Bob Flowers was excused but a written report was previously provided to the Mayor and City Council. A copy of the report is available by request through Ivins City Hall.

Commissioner Lance Anderson reported that the Planning Commission held two (2) Public Hearings regarding a General Plan Amendment and Zone Change to change the Land Use Plan from Commercial Community to Commercial with Light Manufacturing. The Planning Commission made recommendations to approve the requested changes and forwarded the items to the City Council for Public Hearings. The Planning Commission approved a Design Review application for a shop and storage building in the Crescent Moon Village, continued discussion on Chapters 18 and 19 of the zoning ordinance and elected a Chair and Vice Chair to the Planning Commission.

3)	CITIZEN REQUESTS FOR FUTURE AGENDA ITEMS - NONE

4)	PUBLIC HEARING AND ACTION ITEMS - NONE

Alan Rae provided a copy of the Tentative Budgets to the Mayor and City Council. Copies of the Tentative Budgets are available by request through Ivins City Hall. The Mayor and City Council will discuss any revisions to the Tentative Budget at the City Council meeting on April 17, 2014 and then could approve the Tentative Budget at the City Council meeting on May 1, 2014. Once approved, a Public Hearing on the Tentative Budgets will then be held prior to their adoption. This needs to occur prior to June 20, 2014, at which time it will be submitted to the Utah State Auditor and then to GFOA (Government Finance Officers Association). The budget is currently balanced with a fund balance of 19.3% which is in the range that is legally acceptable and required by State Law. Council Member Roberts referred to the requested budget items that were submitted a few meetings prior and inquired if there have been any changes. Alan Rae stated there no changes. Council Member Densley referred to ear marking funds on an annual basis to replace busses and inquired if that has been considered. Alan Rae clarified that the City has been setting aside money for that purpose for the last three (3) years.

Kevin Rudd referred to photos and a map, copies of which are available by request through Ivins City Hall. There are two (2) primary amendments to this ordinance: a new section for commercial and high density residential that increases the slope from eight percent (8%) to fifteen (15%) and how a slope is measured. After reviewing information provided by FormTomorrow to the Planning Commission that suggested a slope range of twelve to fifteen percent (12%-15%), the Planning Commission determined the appropriate slope was fifteen percent (15%) and has made that recommendation to the City Council. The way staff measures slope is by looking up it and then make a determination by the general slope as that slope continues to increase. Kevin Rudd and Chuck Gillette agreed that either twelve percent (12%) or fifteen percent (15%) will work for a commercial development and that the City has other regulations outside of the Sensitive Lands Ordinance that govern development. Chuck Gillette referred to the Sensitive Lands map and indicated that because of the washes that are in that area, the calculation was based on those and has made the slope seem more of a slope overall than it is. The best way to gauge the average lot slope is to not take those washes into consideration. Council Member Elwell liked the direction the City had gone with the ordinance, with the exception of the fifteen percent (15%) slope. The greater the slope, the deeper the cut that is necessary to build roads and the building pad itself and if you add water to the dynamics of the slopes, there can be unintended consequences. He felt that a slope of twelve percent (12%) was appropriate. Council Member Roberts asked Chuck Gillette if he knew of any recent failures of things that have been built between eight and twelve percent (8%-12%). Chuck Gillette stated that prior to working for Ivins City, he was an Engineering Consultant for the Deer Valley ski resort as well as other ski resorts in that area and they were consistently building on slopes and it depended on the site and soil. The risk of building on a slope that is twelve to fifteen percent (12-15%) increases if the soils are unstable. It would likely be safer to keep the slope figure at twelve (12%). Mayor Hart was concerned with low density residential being at eight percent (8%) as a very low number and then jumping up to fifteen percent (15%) for non-residential for medium and high density. He felt that was an improper disparity and has gravitated to a slope of twelve percent (12%) based on that. He asked the Council Members what their preference was for the slope and they responded as follows: Council Member Elwell - twelve percent (12%); Council Member Densley - fifteen percent (15%); Council Member McDonald - twelve percent (12%) and Council Member Roberts twelve percent (12%) if developers aren't going to be adversely affected. Kevin Rudd referred to the second primary change which deals with ridgelines and clarified that all of the ridges are in low density areas. The Mayor and City Council agreed that the partial ridgeline that is identified on Cordero Drive should continue up Cordero Drive. The Mayor and City Council agreed with all of the other Planning Commission's recommendations and requested this be set for a Public Hearing at the next City Council meeting.

Chuck Gillette indicated the owners have been great to work with and are anxious to participate in the program in exchange for an easement that would create and landscape buffer and an area for a future trail.

MOTION: Council Member Densley moved to approve the Easement Agreement and expenditure for the installation of the block wall adjacent to Snow Canyon Parkway on the Luffberry property
SECOND: Council Member Elwell

VOTE: The motion carried unanimously.

Chuck Gillette reported that the City received competitive bids and is looking forward to the project proceeding.

MOTION: Council Member McDonald moved to approve the expenditure and award the Contract No. 14-05 for the 400 West Waterline
SECOND: Council Member Elwell

VOTE: The motion carried unanimously.

Dale Coulam indicated the changes comply with all applicable anti nepotism laws and policies. An employee would not be able to work full-time in the same department as the relative nor would they be supervised by the relative. The current policy only allows an employee to work part-time and only if they do not work in the same department as the relative and is not supervised by the relative. The change to policy also clarifies that the full-time employee only receives core benefits for what they elect as single or family coverage and the City does not pay any excess premium to the employee. Mayor Hart referred to the phrase "...concerns of conflict of interest..." and suggested it should read "...concerns that conflicts of interest..." Council Member Elwell agreed with what was proposed.

MOTION: Council Member Roberts moved to approve Resolution No. 2014-03R, a Resolution of Ivins City, Utah, amending the Ivins City Employee Handbook regarding Employment of Relatives
SECOND: Council Member McDonald

VOTE: The motion carried unanimously.

Roll call vote. All Council Members that were present voted in favor.

Council Member McDonald indicated he would represent Ivins City on this board.

MOTION: Council Member Densley moved to approve Resolution No. 2014-04R and Council Member McDonald be appointed to the weed board
SECOND: Council Member Roberts

VOTE: The motion carried unanimously.

Roll call vote. All Council Members that were present voted in favor.

Mayor Hart presented the name of Adel Murphy to the City Council for re-appointment to the Planning Commission.

MOTION: Council Member Elwell moved to approve Resolution No. 2014-05R, a Resolution of Ivins City, Utah, re-appointing Adel Murphy as a Planning Commission Member
SECOND: Council Member Roberts

VOTE: The motion carried unanimously.

Roll call vote. All Council Members that were present voted in favor.

MOTION: Council Member Densley moved to approve the Consent Agenda
SECOND: Council Member Elwell

VOTE: The motion carried unanimously.

7)	CONSENT AGENDA ITEMS FOR DISCUSSION

Council Member Elwell reported that the golf fundraising event held on behalf of the Dixie JROTC was a success. When all of the money that was pledged is collected and after expenses, the fundraising event generated nearly $13,000 for the program.
Council Member McDonald reported that he wasn't at the previous City Council meeting because he has been involved in a charity race every year for the last thirteen (13) years in conjunction with Sky West Airlines.  They have raised over $1 million for the charity during that time.
Council Member Roberts reported that he attended a Southwest Mosquito Abatement and Control District meeting. There is a new Director who was a current employee before he became the Director.  He stated that he will pass information onto Council Member McDonald regarding the weed board.
Council Member Densley reported that he will be attending the Utah League of Cities and Towns (ULCT) mid year convention in St. George next week.

Mayor Hart reported that the Miss Ivins pageant will be held on Saturday, April 5, 2014 at 6:00 p.m. at Snow Canyon High School. He indicated there is a movement to establish curbside recycling for an additional fee but individuals can opt out if they do not want to recycle. Council Member Roberts inquired about the current binnies and the possibility of the money being collected from that decreasing because of curbside recycling. Mayor Hart suggested a presentation be made to the City Council regarding curbside recycling. The City Council agreed. Mayor Hart was approached by an individual who works with IHC (Intermountain Health Care) regarding passing an ordinance that would defer impact fees. He will provide a copy of the ordinance to Dale Coulam for review and possible discussion on a future City Council agenda.

Dale Coulam referred to the binnies and the proceeds the City receives each year. He stated that historically the City would receive a check by now but he has not seen one. Council Member McDonald indicated that the prior representative was not accounting for the expense of recycling glass and that is now being accounted for. He will follow-up on the status of the binnie recycling proceeds. Dale Coulam reported that on April 18, 2014 at the Veteran's Care Center, there will be a Pinewood Derby for the veterans.

9)	CLOSED MEETING - NONE

10)

ADJOURNMENT

MOTION: Council Member McDonald moved to adjourn
SECOND: Council Member Elwell

VOTE: The motion carried unanimously.

The meeting adjourned at 7:35 p.m.

Respectfully,

Kari D. Jimenez, CMC
Ivins City Recorder

Council Member Elwell	AYE
Council Member McDonald	AYE
Council Member Roberts	AYE
Council Member Densley	AYE
Council Member Mendenhall	ABSENT