All present included
Council Member Elwell,
Mayor Pro Tem McDonald,
Council Member Mendenhall,
Council Member Roberts,
Council Member Densley,
and
City Recorder Kari D. Jimenez.
STAFF:
City Manager/Attorney Dale Coulam,
Finance Director Wally Ritchie,
Parks and Recreation Director Benny Sorensen,
and
Public Safety Director Bob Flowers.
EXCUSED: None.
Mayor Pro Tem McDonald called the meeting to order and indicated that Mayor Hart was excused.
Council Member Elwell led the Flag Salute
Council Member Elwell gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Marcus Farnsworth is the Executive Producer of CEC-TV. He provided a PowerPoint presentation to the Council. A copy of the presentation is available by request through Ivins City Hall. Their services include Calendar Billboards, Department Videos for Recreation, Fire, Police and Community Arts as well as live multi-camera productions, live-to-tape multi-camera productions and 2-4 minute special highlighted coverage. Their goal for the future is to increase distribution through Southern Utah Live, Comcast, Roku Channel, Smart TV Apps and Google TV. Council Member Roberts inquired how soon the Roku Channel and similar would be available. Marcus Farnsworth indicated within the year. Council Member Densley requested Mr. Farnsworth's contact information. Mr. Farnsworth indicated he will provide it to the City Recorder. Council Member Roberts inquired as to staff for CEC and Marcus Farnsworth clarified that they are employed by Dixie State University and have two (2) full-time CEC staff members. He would like to add one (1) more full-time staff member to that. Dixie State University students also assist CEC staff and receive university credit for their time.
Parks and Rec Report
Public Safety Report
Benny Sorensen previously provided a written report to the Mayor and City Council, a copy of which is available by request through Ivins City Hall. He reported that there were several softball and baseball tournaments as well as running events in March. One of the running events conflicted with a funeral in Ivins but Parks Staff made sure the running event did not disrupt the funeral services. Staff will begin to work on the landscape area of the Docena roundabout the week of April 6th; the irrigation water is on and UNITY Park, the Cemetery and Ivins City Park are all on irrigation water. Parks Staff, with the help of the Public Works Staff, completed the concrete mow strip around the new section of the cemetery. The opening of the splash pad will be delayed until school is out again this year.
Bob Flowers previously provided a written report to the Mayor and City Council. A copy of the report is available by request through Ivins City Hall. He reported that they have fielded a lot of complaints regarding speeding vehicles. He received a call an hour before the meeting from a Kayenta resident requesting a speed trailer be placed in that area. He is not inclined to place the speed trailers on private streets and the City only has two (2) speed trailers. There have been some concerns with storing video from the body cameras and there is a request on the agenda tonight to purchase a server for the SCI Police Department to address those concerns. Having the cameras has been a benefit to the City. There have been some serious complaints made by kids who tell their parents one thing and the parents believe them. They are then told that they have a video of the incident if they'd like to see and it changes things. The City of St. George City and other cities in the county are looking at using body cameras. They are preparing for the fire season and are anticipating that it will be a dry season. He reported that Lt. Scott Bannon retired and the City may replace a position later this year. EMS is going well although it is a struggle for the EMS Director to keep shifts staffed. Council Member Roberts referred to salaries for Ivins EMS personnel and how they compare to Gold Cross. Bob Flowers indicated he has discussed that with the City Manager and they both agree that needs to be looked at and addressed.
Chairman Loris reported that the Planning Commission discussed proposed amendments to the Ivins City Code Zoning Ordinance regarding allowing short term rentals of residential properties, similar to what has occurred in Santa Clara. Council Member Densley referred to the Sentierre project and inquired if that is considered short term. Chairman Loris indicated yes but clarified that project is in a resort commercial zone. Dale Coulam clarified that the discussion before the Planning Commission is on an application where the property is located in a residential zone.
Memorandum of Understanding
Dale Coulam stated this is a formality. The City has had a Memorandum of Understanding in the past and this updates that. He requested that the motion allow him the option to include the verbal understanding that since Ivins is a volunteer fire department we will only respond to wildfires in Washington County and the southwest portion of Iron County. In the past, if Ivins responded to wildfires that are outside of the area or state, it was customary for the compensation to be passed on to the volunteer. In his opinion that is a violation of the Labor Fair Standards Act. The volunteers could be considered employees if the compensation is passed on to them.
MOTION: Council Member Densley moved to approve the Memorandum of Understanding with the Utah Division of Forestry and State Lands regarding wildfire suppression with the comments that Dale made regarding his verbal understanding and agreement with the DWR
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Mayor Pro Tem McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Resolution
Dale Coulam indicated this Resolution would re-appoint Mike Scott. Mayor Hart has met with him and confirmed that Mr. Scott is willing to continue to serve.
MOTION: Council Member Elwell moved to approve Resolution No. 2015-07R, a Resolution of Ivins City, Utah, re-appointing Mike Scott as a Commission Member for a 4 year term to expire April 1, 2019
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Mayor Pro Tem McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Roll call vote: All Council Members voted in favor.
Wally Ritchie provided a PowerPoint presentation to the Mayor and City Council regarding the FYE (Fiscal Year Ending) 2015 Budget to Complete and the FYE (Fiscal Year Ending) 2016 for discussion and review Part 1. Part 2 will be discussed at the next City Council meeting. He referred to the Capital Projects Fund and indicated there was a negative fund balance in FYE 2014 budget for that fund. That was corrected by transferring funds from the General Fund to the Capital Projects Fund. He referred to the Transmittal Letter and indicated that is an overview of the budget. It highlights the budget and focuses on the major points and sections of the budget. The Budget Summary includes the budget schedule, priorities, balanced budget, no property tax increase, no rate increase and no fee increase. There is no new debt to be issued unless the fire station is remodeled before the Impact Fee study is updated. There are currently four (4) City Bonds that are being paid. There is conservative revenue growth in the General Fund with additional revenue streams from the RAP Tax, Fuel Tax and Court Fines. The Budget is balanced, there are no tax or fee increases and staffing and service levels are maintained. Council Member Densley inquired what happens if the City does not receive the taxes he mentioned above or if the City has a priority list of items that have to be cut out. Wally Ritchie clarified that there is currently no priority list but that they would look at that in the new budget year and reduce spending if needed. The Mayor Pro Tem and other Council Members thanked Wally and commented on the budget format being easy to follow.
Request for Extension
Dale Coulam indicated this is a formality also. The subdivision ordinance gives the City Council the ability to consider extensions for final plat that are going to expire. Discovery Subdivision Phase 2 is located on 200 East between 600 South and 800 South and will expire on April 15, 2015. The developer requested a six (6) month extension. They have had a difficult time penciling the project out. The City met with them and discussed what's occurring with the Family Dollar store regarding improvements on 200 East and with that clarification, it may help them to develop the property. Council Member Roberts inquired if the Council doesn't grant the extension, if they have to go through the whole process again. Dale Coulam stated yes. The Mayor Pro Tem and City Council Members agreed to give the developers a six (6) month extension. Council Member Densley inquired if the developers needed more time. Dale Coulam clarified that only a one time extension of six (6) months is allowed by ordinance.
MOTION: Council Member Elwell moved to approve the 6 month extension for Discovery Subdivision Phase 2
SECOND: Council Member Densley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Mayor Pro Tem McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Council Member Elwell - no report
Council Member Mendenhall - no report
Council Member Roberts - no report
Council Member Densley - no report
Council Member McDonald reported that Neil Schwendiman talked to him about sitting on a board to work with the recycling program that is trying to be implemented. Dixie Waste was awarded the project but they have not heard from the group that is going to have to spend millions of dollars and obtain loans to purchase the trucks and equipment. Republic Services is opposing the executive boards' award to Dixie Waste. Council Member McDonald indicated he would like to sit on that board.
Dale Coulam referred to the Encanto project and indicated they have made some proposed modifications that are in response to concerns expressed by residents in The Reserve and representatives from Red Mountain Spa. They have removed gables, hidden the stairwells, reduced the amount of stone they were going to use on the building's exterior but extended the lava wall, including changing the straight concrete walls in the interior to a lava rock wall. Some of the building pad elevations have also been left lower. Both he and Kevin Rudd agreed that the modifications are better. He reported that he met with the Architect on the Sentierre project today. They also have made some tweaks to their plan and may continue to do so before bringing to the Council for a presentation. The pools will now all be located at Hotel Central and the spa area. He referred to the possibility of exchanging property with SITLA and stated there is a potential buyer/developer for the fifteen (15) acres that Ivins owns. That will be discussed in the future. The TRC (Technical Review Committee) worked on and adopted the Community Fire Plan. He referred to the Kayenta Home Owners Association's request for speed trailers and enforcing speed limits in Kayenta. Generally the City has not done that but there is a process in the Statutes where a City could pass an Ordinance and then the HOA would vote on it to allow speed enforcement at the state speeds (not lower private speeds). Regarding the firehouse remodel, there are two (2) issues that have come up that may cause that to be postponed. One is that the City cannot currently use impact fees for the project because the project is not in current Capital Facilities Plan. That plan is being updated and if we waited for that, then the City could use Public Safety impact fees; the second issue is the developer in Kayenta is talking about a site that current and past Ivins Fire Chiefs have looked at in an area off of Kwavasa (600 West) as a potential location for another firehouse. Council Member Roberts inquired about the number of calls in the Kayenta area and how those compare with other areas of Ivins. Dale Coulam indicated he will ask Chief Flowers to include that in his next report. Council Member Densley inquired as to the status of the sprinkler system that Kayenta had once put in place along its western border. Dale Coulam stated it was working at one time but some of the system was stolen for the metal. He was unsure of the current status but will follow-up.
| D. |
Items to be placed on future agendas |