All present included Mayor Hart, Council Member Mehr, Council Member McDonald, Council Member Johnson, Council Member Roberts, and Council Member Densley.
STAFF: Acting City Manager/Director of Finance Wally Ritchie, Building and Zoning Administrator Michael Rodriguez, Public Works Director/City Engineer Chuck Gillette, and Deputy City Recorder Sharon Allen.
EXCUSED: None.Audience: Brad Osburn, Delores Osborn, Claudette Larsen, Miriah Elliott and others who did not sign in.
A. Acknowledgement of Quorum Mayor Hart acknowledged there was a quorum present.
B. Flag Salute Council Member Roberts led the Flag Salute
C. Invocation Council Member Roberts gave the Invocation
D. Disclosures There were no disclosures or conflicts of interest with items on this meeting's agenda.
| 2) | REPORTS, PRESENTATIONS AND APPOINTMENTS |
A. Department Reports: Building Department; Public Works/Engineering; Finance Building Dept Public Works Engineering Finance Report Budget Report Code EnforcementMike Rodriguez reported that the City has issued 66 single family building permits for the calendar year. They issued a Temporary Certificate of Occupancy for Rocky Vista University's main building and a Certificate of Occupancy was issued for the Student Housing Building A. Building B is coming along. Code enforcement has been busy, with illegal signs, weeds and beehive boxes on property. Council Member Roberts referred to the bamboo that was burned on July 4th and inquired as to that. Mike Rodriguez clarified that it has already grown back and is 3-4 feet tall already. Council Member McDonald requested that a report be provided for the fiscal year. Mike Rodriguez indicated he would provide that and the calendar year report in the future.Chuck Gillette reported that the Public Works crew have been exercising hydrants and cleaning sewer lines, which should be completed by the end of this month. He is evaluating a joint agreement with Santa Clara that expires at the end of the fiscal year regarding two vehicles that they share. They are preparing for flood season by filling sandbags, placing them on pallets and on location. They are covered with tarps so that they will not rot. There are a few items to be completed on the Cliffrose 2 Million Gallon Water Tank expansion. Some concrete work with headwalls, erosion control, landscaping and fencing need to completed on that project. They are waiting for the Biological Assessment on the Kayenta Debris Basin before proceeding with that project.Wally Ritchie provided the monthly budget report and presentation to the Mayor and City Council. A copy of these documents are available by request through Ivins City Hall. He reported that expenditures were below budget and no reserve funds were used. Projects in the Capital Projects Fund are proceeding as planned. The major expenditures for the Tuacahn Roundabout Statue, Highway 91 Improvements, Desert Rose Park, Fire Lake Park, Tuacahn Trail and the Center Street Flood Wall have been recorded in the year to date. The City received the grant and loan funds from Washington County in June, which will help with the cost of the Tuacahn Trail.
B. Concept Plan report for Haven at Heritage Acres - 400 West and 400 South; Seth Foster, Owner Application MapMike Rodriguez reported that this property consists of 20.47 acres, is located south of Unity Park at 400 South and 400 West and is zoned R-1-10. They are proposing 62 homesites and donating some land in the corner of the development near 400 South for regional storm water detention.
C. Concept Plan report for Westbrook Townhomes - 200 South and 200 West; Troy Nelson, Owner Application MapMike Rodriguez reported that this property is located on 200 South, adjacent to Suncrest West subdivision. They are proposing eight (8) single story units - two (2) three-plexes and a twinhome in the center.
D. Concept Plan report for Best Acres - 200 South between 200 West and 100 West; Tim & Gia Best, Owners Application MapMike Rodriguez reported that the application if for five (5) lots that are 10,000 sq ft each, with a twin-home on each lot. The twin homes will be two dwellings with two (2) car garages on each lot. There are 10 units total on five (5) separate 10,000 sq ft lots. Council Member Johnson inquired if the Westbrook Townhomes will also have two (2) car garages. Mike Rodriguez clarified that they would.
E. Planning Commission Report Mike Rodriguez reported that the Planning Commission heard the reports for the above Concept Plans, as well as held several Public Hearings. One was on the Preliminary Plan for the Fremont at Snow Canyon subdivision. That is a townhouse development located on Center Street and intended to be eight (8) buildings with a total of 30 two-story townhome units. The Planning Commission recommended approval of the Preliminary Plan. The next hearing was on the Amended Conditional Use Permit for Crescent Moon Village. The Planning Commission continued the discussion and recommendation to the next Planning Commission meeting because they needed additional information from the applicant. They held a Public Hearing on the updated Arts Master Plan and recommended approval. That will proceed to the City Council for a Public Hearing. They held a Public Hearing on a zoning amendment for the Mobile Home District in the area of 400 South and 600 South, Main Street and 200 East. The Planning Commission recommended the zoning be changed to R-1-5, with the exception of five (5) lots that are located across the street from the Family Dollar Store. They recommended those lots be changed to Neighborhood Commercial. They also approved the Amended Final Plat for the Encanto project.
Brad Osburn request a report on the Rocky Vista University open house for dignitaries. Mayor Hart clarified that he would be reporting on that later in the meeting.
| 4) | PUBLIC HEARING AND ACTION ITEMS |
None
| 5) | DISCUSSION AND POTENTIAL ACTION ITEMS |
A. Discuss and consider a donation to Mrs. Ivins for the Mrs. America pageant Mayor Hart indicated that Mrs. Ivins competed and won Mrs. Utah. She will now be competing in the Mrs. America Pageant and is fundraising. Local businesses may be contributing. Speed Lube in St. George has donated and Tuacahn introduced her onstage and dedicated their donation box to her fundraising a couple of times. He inquired if the council would like to contribute to the cause and if so, in what amount. The Southern Utah Veterans home has asked her to speak and he is a Veteran herself. Council Member Densley inquired how much is budgeted for. Wally Ritchie stated that the City budgets $1,000 every year. Council Member Mehr inquired if the City had any applicants for the Miss Ivins pageant. Mayor Hart indicated that there were no applicants this year and suggested the $2,000 scholarship money that is awarded for that could be allocated to Mrs. Ivins. Council Member Mehr and Council Member Densley agreed. Council Member Roberts was fine with that but inquired if that was too much if there are applicants for the next Miss Ivins pageant. Wally Ritchie clarified that the City can make adjustments when the budget is amended.
MOTION: Council Member Densley moved out of our funds provide Mrs. Ivins a $2,000 donation to her cause for the Mrs. America pageant
SECOND: Council Member Mehr
VOTE: The motion carried unanimously.
Council Member Mehr AYE Council Member McDonald AYE Council Member Johnson AYE Council Member Roberts AYE Council Member Densley AYE
B. Discussion regarding parking restrictions for Recreational Vehicles (RVs) Ivins City Code re Parking Restrictions in Residential ZonesWally Ritchie stated there were a couple of Council Members that wanted to look at RV Parking. This is a zoning issue and if there is a requested change, the issue will need to be addressed at the Planning Commission level first. The Mayor and City Council agreed to forward it to the Planning Commission for their review and recommendation.
C. Discuss and consider approval of Resolution No. 2017-14R, a Resolution of Ivins City, Utah, adopting the Five County Multijurisdictional Natural Hazard Mitigation Plan 2017-2021 Resolution Mitigation Plan Link Five County Hazard Mitigation PlanWally Ritchie indicated this was put in place in the 2000 FEMA (Federal Emergency Management Agency) legislation and each jurisdiction had to have a Natural Hazard Mitigation Plan. This is the third update of the plan and allows the City to obtain funding if it is ever needed. He referred to the landslide involving homes in Santa Clara and stated that FEMA paid 1.2 million of that project. Gary Zabriskie with the Five County Association of Governments stated this was supposed to be adopted the first part of this year and indicated that the Five County Association of Governments did not see an issue with it and there is no burden on the City by adopting it. Council Member Mehr stated that since it was non-binding, the City should support it.
MOTION: Council Member Johnson moved to approve Resolution No. 2017-14R, a Resolution of Ivins City, Utah, adopting the Five County Multijurisdictional Natural Hazard Mitigation Plan 2017-2021
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
Council Member Mehr AYE Council Member McDonald AYE Council Member Johnson AYE Council Member Roberts AYE Council Member Densley AYE
Roll call vote. All Council Members were present and voted in favor.
Mayor Hart requested that Consent Agenda item A be removed from the consent agenda.
B. Approve the purchase of SCBA Units for the Fire Department Staff Report
C. Approve the purchase of a full-size truck for the Parks Department Staff Report
D. Approval of City Council Meeting Minutes for July 6, 2017 Draft Minutes
MOTION: Council Member McDonald moved to approve Consent Agenda items B, C and D
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
Council Member Mehr AYE Council Member McDonald AYE Council Member Johnson AYE Council Member Roberts AYE Council Member Densley AYE
A. Approve a Proclamation declaring the 2017 School Year as an Alcohol-Free School Year for Youth ProclamationMayor Hart indicated that he received an email request for Ivins City to sign this Proclamation, which also went to the County. The County Commissioners adopted this on behalf of the County. He was reluctant to sign anything that represents the City, without the City Council's input. Council Member Mehr stated that all of the cities in the County are not listed and inquired why. Mayor Hart clarified he wasn't sure what happened when the County adopted this but the County may have contacted other cities than those listed. Council Member Mehr inquired what precipitated the Proclamation and what happens or changes after this is signed. Mayor Hart senses from the email that this was a grass-roots thing that started with concerned parents and brought it this far. It's an educational campaign more than anything and a statement signed by the elected officials stating that this is something the City regards as a problem and wants to help where it's possible.
MOTION: Council Member McDonald moved to approve a Proclamation declaring the 2017 School Year as an Alcohol-Free School Year for Youth
SECOND: Council Member Johnson
VOTE: The motion carried unanimously.
Council Member Mehr AYE Council Member McDonald AYE Council Member Johnson AYE Council Member Roberts AYE Council Member Densley AYE
| 7) | CONSENT AGENDA ITEMS FOR DISCUSSION |
| 8) | REPORTS |
A. Council Council Member Densley - no report
Council Member Mehr - no report
Council Member McDonald - no report
Council Member Johnson reported that Heritage Days is coming along. Business contributions are slowly coming in.
Council Member Roberts - no report
B. Mayor Mayor Hart reported that the ribbon cutting for Rocky Vista University was held Friday, July 14, 2017. There were several City Department Heads that were invited to attend, with a total of approximately 200 people. The President and other Directors of the school were there and provided a video presentation on the osteopathic medicine and their campus. They had staff in place in the building. It is an awesome building and very pleasing to move through. The school is a great addition to the City. The President of Southern Utah University was a keynote speaker. Mayor Hart reported that he was invited to a talent show at the Southern Utah Veterans Home. They are talented folks there and it was a lovely experience meeting them. He volunteered to draw a building to add to the existing structure in the campground area of Snow Canyon State Park that would house the habitat conservation staff.
C. Acting City Manager Wally Ritchie Wally Ritchie reported that Chief Hannig will talk about wildland fire and hazard interface at the next City Council meeting. After the last City Council meeting, there were individuals asking about casitas and renting them out. That was on the Planning Commission agenda in June. They discussed that and felt that it would change a single family residence to multi-family residence and recommended that no changes be made and to continue to not allow the rental of casitas or rooms. He reported that the Annual Convention for the Utah League of Cities and Towns will be in September in Salt Lake City. He requested that they let him or Kari Jimenez know if they'd like to attend. Council Member Roberts inquired if it was possible to send someone that may be on the Council soon. Wally Ritchie clarified that they could. Council Member Mehr inquired if it's possible to register for one day only. Wally Ritchie stated that he will find out. Mayor Hart indicated that it was important for a couple of people from the City government be there.
D. Items to be placed on future agendas
| 9) | CLOSED MEETING |
| 10) | ADJOURNMENT |
MOTION: Council Member McDonald moved to adjourn
SECOND: Council Member Densley
VOTE: The motion carried unanimously.
Council Member Mehr AYE Council Member McDonald AYE Council Member Johnson AYE Council Member Roberts AYE Council Member Densley AYE
The meeting adjourned at 6:50 p.m.
Respectfully,
*Kari D. Jimenez, MMC
Ivins City Recorder
*Deputy City Recorder Sharon Allen was in attendance at this meeting. City Recorder Kari D. Jimenez prepared these Minutes.