Agreement
Exhibit A
Exhibit A-1
Exhibit A-2
Kevin Lewis with the Tourism Council indicated that they have been involved in the Ironman event for approximately 12 years. It grew into an Ironman 70.3 World Championship. Over the course of the pandemic, things changed around the world and there were some World Championships that were supposed to occur in New Zealand and Hawaii, but then they were not able host those and Washington County was selected as a site for hosting two (2) new World Championships. Since they are adding those World Championships, it affects the Interlocal Agreement that is already in place for the other events and the new agreement signifies the changes. They anticipate the economic impact of the World Championship in May, at the full distance race, will be approximately $25-$30 million dollars to the local economy, coming directly from outside visitors. The race in October will be 2 days of racing and there will be twice as many athletes, which means the economic impact from that will be equally as big, likely another $30 million. The publicity for the races are out of this world. They have seen articles in all kinds of publications like the New York Times, Forbes Magazine and Newsweek. The images that go out around the world are a celebration of what can be accomplished by the communities in the area. Mayor Hart commented that Kevin Lewis and Ironman have gone to great lengths to figure out how to address traffic and allow individuals to move throughout and Ironman has spent time with the Santa Clara Ivins Public Safety Department to determine how it will all work. Kevin Lewis expressed compliments to Public Safety for their assistance with coordinating the routes. He encouraged the community and residents to get involved because as people get involved in the event, they see it from a whole different perspective and suddenly it is not a nuisance to have a road closed and the event is generating community spirit. These kinds of global events pull people together and is uniting. The Utah Sports Commission has said that the Ironman event that is coming here is likely the biggest event, as far as the global marketing perspective, that's happened in this state since the 2002 Winter Olympics. The County gets a chance to be a part of something unique. Mayor Hart indicated there is a beautiful documentary that's been produced by Ironman of the event that was sent it to him and he will pass it on to the Council, put it in the City Newsletter and on Ivins City Website. Council Member Mehr referred to the agreement under the "Community Awareness" section and it referencing that the "City shall provide community notifications" and inquired if that communication actually comes from the County or the Tourism Council. He inquired if Ivins City was responsible to publish traffic maps and things that go out in the mail. Kevin Lewis clarified that the City has not done that in the past, but they are encouraged to do whatever Ivins City can to provide those specific notifications. The Santa Clara Ivins Public Safety Department has helped in certain neighborhoods and have gone door to door to make people aware the race route. Ironman has a complete traffic plan and mailers that go out to everyone along the route and there is a website with all of that information. Council Member Mehr stated that Ivins City can support that link and post it on Ivins website. Mayor Hart indicated that the City can publish the map through the Ivins newsletter as well so residents can anticipate where the congestion might be. Council Member Scott referred to section 5B where it states that unless reasonably required or unavoidable, the City shall not begin and or affect any structural engineering beautification or related works during the event and the week prior. The way he read that, it sounded to him like projects cannot be done citywide, but it likely really means that things cannot be done on the route. Kevin Lewis clarified that was correct. Council Member Scott referred to section 6C and the City not being involved in any triathlon during the term of this agreement, plus 18 months, meaning from now until 18 months after the 2025 event. Kevin Lewis clarified that was correct. Dale Coulam indicated that Ivins does not put on triathlons but last year when this agreement was updated, Ivins Heritage Days was added to the agreement. If the City has specific events, the City would like to continue those as long as they do not interfere with the racecourse. Council Member Scott referred to Section 7 as it relates to ambush marketing and felt like that would be something that anybody out there could do, but the way that Section 7 is written, burdens the City to stop it. Dale Coulam clarified that it burdens the City to stop it and report it. Ironman is very tight with their protected trademarks, copyrights and all of the intellectual property and have to be with something this big. Being a partner in this, Ivins City is agreeing to help enforce and to report that type of illegal activity. Council Member Scott commented that the burden is not totally on Ivins to solve the problem, but that that the City will do whatever they can that is reasonable. Mayor Hart inquired of Dale Coulam if he had any objections with the agreement. Dale Coulam stated the agreement is nearly identical to what the City Council has signed in the past. Council Member Anderson indicated that there are some projects on Highway 91 upcoming and inquired if when bids go out for those, the dates need to understood and could be affected. Mayor Hart stated that the City is keenly aware of that.
MOTION: Council Member Murphy moved to approve an Interlocal Agreement to provide support to Washington County in hosting the Ironman World Championships in 2022, the Ironman North American Championship in 2024 and the Ironman North American Championships in 2023 and 2025
SECOND: Council Member Scott
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Mehr |
AYE |
| Council Member Johnson |
AYE |
| Council Member Murphy |
AYE |
| Council Member Anderson |
AYE |
Resolution
Council Member Scott indicated that Bob Morris, Dave Robinson, Sharon Barton and Jamy Dahle will be assisting with this, as well as a Senior from Dixie High School who is in the AFJROTC program and wants to be involved, although with her graduating, she won't be able to be on the Youth Council. He met with Vice-Principle at Snow Canyon High School and he lives in Ivins and is excited about this. He also met with Dixie High School and the Dean at the Utah Arts Academy and they are excited about it at well. They have a base of advisors and have already reached out to the schools hoping to get 8 to 15 students involved to experience City Government. Council Member Mehr requested that if there is the opportunity for training in civics for the rising generation to understand, where they take an oath and get some education on that as part of this process and a good understanding of the Constitution, he felt that would be beneficial. Council Member Scott agreed and indicated that Hurricane City has a Youth Council and he has spoken with Mayor Billings in Hurricane about that. Mayor Hart commented that he would like to hear reports back on how this goes, especially in the early stages.
MOTION: Council Member Johnson moved to approve Resolution No. 2022-04R, a Resolution of Ivins City, Utah, creating an Ivins Youth Council Committee and an Ivins Youth Council
SECOND: Council Member Anderson
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Mehr |
AYE |
| Council Member Johnson |
AYE |
| Council Member Murphy |
AYE |
| Council Member Anderson |
AYE |
Document
Planning Commission DRAFT Minutes
Mike Haycock indicated that in November of 2021, an Ivins City resident submitted a Citizen Request to allow ground-mounted solar and he was asked to draft an ordinance that would give design guidance to what ground-mounted solar would look like. The Planning Commission addressed this and made recommendations. They did not want to include wind power in the ordinance and they wanted to ensure where solar was allowed, that it was affordable and consistent. Council Member Anderson referred to the exception where it says ground-mounted solar screening is not required on residential lots that are one (1) acre or larger and inquired what the thought was there. Mike Haycock stated affordability. It would be expensive to screen larger lots. Council Member Anderson indicated that they would just be screening the solar area and not the entire parcel. Mike Haycock stated no. The exception would take the screen requirement completely out because larger parcels are easier to hide solar than smaller parcels, If the Council was interested in putting something back in the ordinance to partially screen or not screening the whole property, they could look at doing that. Council Member Johnson questioned how it would be determined where the screening would have to go without screening the whole property. Council Member Anderson commented that the solar panels would be screened in. Council Member Johnson questioned from what angle and how that would be determined. Mayor Hart clarified that with ground-mounted solar, the panels are mounted on racks and they have an angle to them and they are usually close to the ground. If the Council is interested in screening the panels, the screening would need to be far enough away for the front row of panels to work, otherwise the screening causes shade. Council Member Anderson referred to colors and commented that he would rather have the panels meet the ordinance from a color standpoint. Mayor Hart indicated that the panels he has seen are all on black racks. Council Member Anderson stated that there are some on silver racks. Suzy Appel is a resident of Ivins City and her and her husbands are the ones who submitted the Citizen Request. She stated their electrician told them that they can only get the solar panels in silver. She did not know if that was a timing thing with manufacturing but in the future they may be able to get something different, but as of right now, they can only get silver and if they are painted, that would nullify the warranty. They would like to have them installed on the ground rather than the roof because aesthetically they thought that it would look better. Mayor Hart commented that if the Council is inclined to require screening, then it would not matter what the racks look like because they would be screened in. Susy Appel inquired what screening meant because she felt that would need to be clarified. Mike Haycock clarified that screening would be consistent with the fencing ordinance that is already in place, which is up to six (6) foot fences and no higher. As far as painting, the wording is that the frame can be painted, and the panels cannot be painted. Council Member Scott stated that the majority of the panels themselves are black and the framing is mostly going to be underneath the panels. Mayor Hart clarified that one is looking at them from the backside, they will see it. The panels are directional and must face a certain direction. Council Member Mehr questioned the screening and wanted to visualize the screening. The City does not want something unsightly and inquired who the screening was for - the neighbors or people driving by? He was concerned with people getting blinded while they were driving, due to a reflection coming for the panels. Mayor Hart indicated that if the screening must match Ivins City fencing ordinance, it would not be economical to screen. Mike Haycock stated that was the point of the exception. The majority of smaller properties are already screened or fenced and he was not aware, and has never heard that reflection from solar panels is a problem. There are solar farms that you drive by on the Interstate all the time and they are not reflecting on drivers going by. Council Member Scott referred to solar farms and inquired if that would be part of the change. Mike Haycock indicated that solar farms is just a discussion item, as he did not know if there was a location in Ivins for one other than possibly one of the commercial/professional/research zones. It is discussion in case somebody wanted to come to Ivins and put in a solar farm, what would that look like and would the Council be okay that. If the Council is not interested in the solar farms, he is okay with that but he wanted to have the subject brought up and at least discussed. Council Member Scott stated that on the Ivins Land Use Map, there are only two locations where a solar farm may be permitted, a parcel on Highway 91 and 200 West and a parcel that is directly south of Fire Lake Park so that would be very limited. Mayor Hart indicated that the one would never see a solar farm on property that is over $200,000 an acre and his suggestion to the Council was that this should be a residential thing only and prohibit a solar farm from occurring. The City Council agreed. Council Member Scott indicated the whole point of solar panels, is to capture the sun all day long but it may be possible that there could be glare from the whole side section of the panels. Council Member Anderson stated that you do get a glare. If you're driving south on the I-15 freeway, right after Moapa where the gas station is, there's a whole mess of solar panels in there. If the City were to allow solar panels along Center Street by the church without a wall, people will complain. The same thing if they were allowed along Highway 91. Similar to a utility trailer, the City does not allow those to be parked in a residents front yard. The City has gone through efforts to keep that type of look away. He liked the idea of solar panels but would like to see some type of screening along the major, minor and arterial collectors in the City and follow that same philosophy. Mayor Hart indicated that there is one big difference between solar panels and trailers and that is that you can't put trailers on a roof. Council Member Anderson stated that sometimes you can’t see the solar panels on a roof. If the panels are sitting out in the field by themselves, to him, that's more offensive than on the roof but they are a utility. Mike Haycock indicated that for informational purposes, the National Electrical Code says that if you have DC wiring for the panels, it must be fenced or tucked into the panels so there are times when it must be screened. He would like to make sure that if they screen the panels vertically with fences, that there is an established standard. Council Member Johnson inquired what the requirement was for a setback. Mike Haycock indicated that they would be considered an accessory structure and the setback is based on the distance away from a fence and the height of the house. Council Member Johnson inquired if there are any other existing ground mounts in Ivins. Mike Haycock stated he has been told that there are some but he has not seen them. Council Member Johnson wondered if they were visible and if they could be seen from the street, would it be bothersome. Council Member Scott clarified that there are ground mounted solar panels on Mesa Vista already in existence and they face the south. You are mostly looking at the black structure more than you're looking at any kind of silver framing because the framing is hidden under the panels. The homeowner behind would be looking at the back side and would see the silver framing but that should be in the shade all the time so the only likely issue would be if you're looking at that from a side angle. Mayor Hart indicated that the choices for the City are to disallow ground-mounted solar, allow it with screening and define what the screening is or allow it up to some certain size without screening. Council Member Anderson stated another option would be to only be concerned with Ivins collector streets. Mayor Hart clarified the other option was to allow ground-mounted solar in areas defined by the type of road at places or where they can be seen from. Council Member Scott referred to item number four (4) and commented that the way that was written, is screening is required on all residential installations of ground-mounted solar unless the properties are over an acre, then it's not required. That could be an exception where it says ground-mounted solar screening is not required on residential lots that are one (1) acre or larger, except those lots that front major collector and minor arterial streets. Mayor Hart commented that most HOA’s (Home Owners Associations) do not allow ground-mounted solar. Council Member Murphy indicated that another option could be to push the setback further so that they are screened by a distance rather than fencing or similar. Mike Haycock commented that they could use a ratio. Council Member Anderson commented in the Appel’s situation where they own the property up to the street at Highway 91 and if the calculation is a percentage off of the lot line, that would work for their property. Mayor Hart clarified that this was not just for the Appel’s, it is for anyone in Ivins. Council Member Johnson suggested a minimum setback of possibly 20 feet so that the panels are further back. Council Member Anderson commented that with smaller lots, those lots would be screened and the panels would be setback. Mayor Hart stated that ground-mounted solar panels do not occur very often on smaller lots because it is difficult in a walled environment for the panels to be efficient. Mike Haycock confirmed that while he was with the City of Saint George and Washington City, he inspected 100 solar systems in a two (2) year period of time and only one (1) of those was a ground-mounted system. Mayor Hart indicated that most of the solar that he has done is on a flat roof environment with an extended parapet so that they are not seen. Mike Haycock stated that contractors and home builders screen mechanical equipment and pool equipment and the City has been consistent on screening mechanical equipment that is either on the roof or on the ground. Mayor Hart indicated that the screening needs to be consistent with the Ivins City fencing ordinance. Dale Coulam clarified this is not on for decision tonight, only to introduce and discuss it. The Council will have the opportunity to discuss this further following a Public Hearing. He inquired if the City Council would like this set for a Public Hearing. Council Member Mehr stated that he did not have enough information to make a good decision. Mayor Hart commented that it would be nice to know what types of screening would be allowed and the costs. Dave Appel indicated that the Council needs read their own ordinances because solar panels are supposed to be the same color and when you look at the roof mounts, they don't match the roofs and that is in the Ivins City ordinances. He plans on digging their location down by two (2) feet and they will be over 300 feet from Highway 91 and about 180 feet from the nearest neighbor. He understood that the Council did not want to see them but the amount of solar panels on rooftops in Ivins and them not matching are hideous looking. They are trying to do the right thing and he understood that the Council was trying to do this for everyone in the city but people on 7500 square foot lots are not going to be able to put in ground-mounted solar. It is very unusual to have a lot like theirs on five (5) acres and a minimum setback of 20 feet would not be enough. Mayor Hart indicated to the Council that that could be another option where they say ground-mounted solar can be placed on 5 acre lots or more and set back 100 feet. Council Member Anderson commented that years ago the City talked about screening for parking lots. Screening could be accomplished by digging down and screening with a berm. Dave Appel stated they started this in October and he would like to get the ground-mounted panels in. They feel like they're being penalized for trying to do this the right way. Dale Coulam clarified that the Appels' are not being penalized. They have not paid a zoning application fee but instead are going through the free zoning process. Mayor Hart stated that procedurally, the Appels' have to go through the process. Council Member Mehr commented that when this comes back, the Council should not cut out anybody who would want to do this only because they don't have a large enough piece of property. Maybe there's more screening requirements but if somebody has a desire to be more self-reliant and save energy, everybody should have a path to be able to do what they need. Mayor Hart clarified that on a smaller lot there would be fewer panels and it would be easier and less expensive to screen. Council Member Anderson suggested that they look at the word screening because that does not need to be an 8-foot block wall. Mayor Hart commented that screening could be digging in partly but that screening would need to be defined. Council Member Anderson agreed with Council Member Mehr regarding keeping the option open so that anyone could do this if they chose to.
Ordinance
Dale Coulam indicated that the Alcoholic Beverages chapter of Ivins Code for business licenses has been amended to meet what the State statute says. Ivins City only issues licenses for beer and the State issues all others, but requires local consent for the application. Mayor Hart inquired if the changes are driven by State statute. Dale Coulam stated yes.
MOTION: Council Member Johnson moved to approve Ordinance No. 2022-02, an Ordinance of Ivins City, Utah, amending Section 5.04.103 of the Ivins City Code entitled "Licenses Requiring the City's Consent"
SECOND: Council Member Murphy
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Mehr |
AYE |
| Council Member Johnson |
AYE |
| Council Member Murphy |
AYE |
| Council Member Anderson |
AYE |
Roll call vote. All Council Members were present and voted in favor.