Copy of the City of Ivins record for City Council, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
City Council
IVINS
CITY COUNCIL
MINUTES
June 5, 2025

NOTICE: This meeting will be held in person.  You may listen to the live audio feed by going to www.ivinsutah.gov under "Upcoming Events".  When the meeting is live, it will reflect "In Progress" - click on the "In Progress" link to listen to the meeting live.

The link for Public Hearing electronic participation is: https://us02web.zoom.us/j/86820236478

1) WELCOME AND CALL TO ORDER
MAYOR AND COUNCIL:  The meeting was called to order at 5:30 p.m. and announced there was a quorum present.
All present included Council Member Mike Scott, Council Member Kevin Smith, Council Member Sharon Barton, Council Member Sharon Gillespie, and Council Member Lance Anderson.
STAFF: City Manager Dale Coulam, City Attorney Bryan Pack, Police Chief Jaron Studley, Director of Finance Cade Visser, Building and Zoning Administrator Rob Dalley, Public Works Director and City Engineer Chuck Gillette, and City Recorder Kari D. Jimenez.
EXCUSED:  None.
Audience: Gail Fulde, Michele Adams, Barbara Lewis, James Barden, Bonnie Kline, Jenny Christiansen, Wayne Pennington and others who did not sign in.
A. Acknowledgement of Quorum

Mayor Hart acknowledged there was a quorum present.

B. Flag Salute
Council Member Mike Scott led the Flag Salute
C. Invocation
Council Member Mike Scott gave the Invocation
D. Disclosures
There were no disclosures or conflicts of interest with items on this meeting's agenda.

2) REPORTS AND PRESENTATIONS
A. Department Reports: Parks and Recreation and Public Safety
Parks and Recreation Report
SCIPD Public Safety Report
SCI Fire Report
Electronic reports are available as attachments to this agenda and verbal reports given by Fire Marshall Con Fulde and Police Chief Jaron Studley. Parks and Recreation Director Marc Christensen was excused. Verbal reports may be accessed at the following time stamps:
Police Chief Jaron Studley: 00:13:40
Fire Marshall Con Fulde: 00:02:50
B. Planning Commission Report
A report was provided to the Mayor and City Council. The report provided by Commissioner Pam Gardiol may be accessed at time stamp 00:06:10.

3) CITIZEN COMMENT & REQUEST FOR FUTURE AGENDA ITEMS  Any person wishing to bring an item not otherwise on the Agenda to the attention of the Mayor and City Council may address the City Council at this point by stepping to the microphone and giving his or her name and address for the record. Speaker forms should be filled out in advance and given to the City Recorder.  Remarks should be limited to no more than two minutes, unless the Governing Body allocates additional time.  The Mayor and City Council will take no action this evening.
Form
There was one Citizen Comment submitted by Thomas Ricotta concerning setbacks and the ability to build an RV garage on his property. A copy of the comment is available as an attachment to this agenda and the discussion may be accessed at time stamp 00:20:22. The Mayor and City Council agreed to revisit the Table of Uses regarding setbacks based on a graduated formula or scale, indicating that they would not be able to review the Table of Uses until after August of this year, due to other approaching deadlines.

4) PUBLIC HEARING AND ACTION ITEMS
A. Public Hearing to receive comment on the Fiscal Year Ending 2025 Budgets to complete and Fiscal Year Ending 2026 Budgets
Public Hearing Notice
BACKGROUND and RECOMMENDATION: Director of Finance Cade Visser suggested waiting on approving the 2025 budgets due to the completion of capital projects. Regarding Fiscal Year Ending 2026 budgets, there is a shortfall of approximately $615,000. Mayor Hart opened the Public Hearing. There being no comments in person or through the Zoom application, Mayor Hart closed the Public Hearing.
B. Discuss and consider Fiscal Year Ending 2025 Budgets to complete
BACKGROUND and RECOMMENDATION: The Mayor and City Council will act on this at the next City Council meeting.

MOTION: Council Member Mike Scott moved to continue this to the next meeting
SECOND:  Council Member Lance Anderson
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 00:46:38
C. Discuss and consider Fiscal Year Ending 2026 Budgets
BACKGROUND and RECOMMENDATION: The Mayor and City Council discussed the shortfall of approximately $615,000 and the options of not funding a City Planner or an additional employee positions. They determined to wait until the Talk About that will be held on Wednesday, June 18th regarding Truth-in-Taxation. The discussion may be accessed at time stamp 00:47:04.

MOTION: Council Member Sharon Gillespie moved to continue the discussion on the Fiscal Year Ending 2026 Budgets
SECOND:  Council Member Lance Anderson
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 00:53:04

5) DISCUSSION AND POTENTIAL ACTION ITEMS
A. Discuss and consider approval of Resolution No. 2025-05 R, a Resolution of Ivins City, Utah, regarding the allocation of certain Arts RAP Tax Funds
Resolution
BACKGROUND and RECOMMENDATION: The discussion at a prior City Council meeting has been formalized in Resolution form and is available as an attachment to this agenda.

MOTION: Council Member Lance Anderson moved to approve Resolution No. 2025-05 R, a Resolution of Ivins City, Utah, regarding the allocation of certain Arts RAP Tax Funds
SECOND:  Council Member Kevin Smith
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

Roll call vote. All Council Members were present and voted in favor.
The Motion may be accessed at time stamp 00:54:48.
B. Discuss and consider approval of art for wrapping five additional utility boxes along the Arts Corridor
BACKGROUND and RECOMMENDATION: The Arts Commission provided photos of the utility boxes that would be wrapped. The photos are available as attachments to this agenda. The City Attorney clarified the classification of this art as government speech and not private speech. Mayor and City Council agreed to proceed with this project, subject to Rocky Mountain Power approving this. The discussion may be accessed at time stamp 00:55:40.
Gillespie motion to approve the art for wrapping 5 additional utility boxes..representing government speech and art that represents Ivins subject to RMP approval; Barton second

MOTION: Council Member Sharon Gillespie moved to approve the art for wrapping five additional utility boxes that are placed along the Arts Corridor, as part of the Arts Master Plan, representing government speech, art that represents Ivins and subject to Rocky Mountain Power approval
SECOND:  Council Member Sharon Barton
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

C. Continued discussion regarding the Planning Commission’s recommendation to deny a Zoning Text Amendment to the Table of Uses allowing moving trucks and trailer rentals, located at approximately 47 East 800 South. Benjamin Gottfredson-Owner/Applicant
Staff Report
Application
Table of Uses Non Residential Zones
BACKGROUND and RECOMMENDATION: The Building and Zoning Administrator and Fire Marshal met on site with the owner and it was determined that this use would not work. It was recommended that the City Council deny this Zoning Text Amendment to the Table of Uses.

MOTION: Council Member Sharon Barton moved agree with the Planning Commission's recommendation to deny a Zoning Text Amendment to the Table of Uses allowing moving trucks and trailer rentals, located at approximately 47 East 800 South. Benjamin Gottfredson-Owner/Applicant
SECOND:  Council Member Sharon Gillespie
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 01:08:28.
D. Continued discussion regarding updating the Master Plan, Impact Fee Facilities Plan and Impact Fee Analysis for Sewer
Presentation
A presentation was provided by Aaron Anderson with Bowen Collins & Associates regarding updating Ivins Sewer Master Plan, Impact Fee Facilities Plan and Impact Fee Analysis. A copy of the presentation is available as an attachment to this agenda. It was recommended that the Public Hearing scheduled for June 19, 2025 be postponed and more discussion be held at a Work Meeting on June 19, 2025 regarding renewal and replacement cost estimates that may affect the rate structures. The discussion may be accessed at time stamp 01:09:00.

MOTION: Council Member Sharon Gillespie moved to continue discussion regarding updating the Master Plan, Impact Fee Facilities Plan and Impact Fee Analysis for Sewer
SECOND:  Council Member Lance Anderson
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 01:21:42.

MOTION: Council Member Lance Anderson moved to postpone the Public Hearing
SECOND:  Council Member Sharon Gillespie
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 01:22:52.
E. Discussion regarding the Talk About on June 18th regarding Truth in Taxation
Ivins City's Director of Finance Cade Visser and the County Clerk/Auditor and former Assessor Ryan Sullivan, as well as City Council Member Mike Scott, will be presenters at the Talk About that will be held on Wednesday, June 18, 2025 from 7:00-9:00 p.m. at Rocky Vista University. Cade Visser will provide information on the budget and how property tax works . Ryan Sullivan will discuss the Assessor's Office and their process and Council Member Mike Scott will outline what type of action the City Council might take through the Truth in Taxation process. The Mayor and City Council expressed many thanks to Rocky Vista University for hosting the Talk Abouts. The discussion may be accessed at time stamp 01:23:22.
F. Discuss and consider residency requirement for City Manager
Mayor Hart received formal letter announcing City Manager Dale Coulam's retirement as of July 15, 2025. The Mayor and City Council are grateful for his service. The City will be advertising for applications to fill this position and in doing so, discussed changing the residency requirement for City Manager and clarified that the position is not a remote position. The Mayor and City Council agreed that the residency requirement would be similar to what the City has required for the Public Safety Department, that being within 30 miles of the Ivins City border and the requirement to relocate within six (6) months of being hired.

MOTION: Council Member Kevin Smith moved to approve changing the ordinance for the requirements regarding City Manager and residency requirements
SECOND:  Council Member Lance Anderson
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 01:55:24.

6) CONSENT AGENDA
A. Approval of City Council Meeting Minutes for May 15, 2025
Minutes - DRAFT

MOTION: Council Member Sharon Barton moved to approve the Consent Agenda
SECOND:  Council Member Sharon Gillespie
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 01:56:56

7) CONSENT AGENDA ITEMS FOR DISCUSSION

8) REPORTS
A. Council
The City Council reports may be accessed at time stamp 01:57:20.
B. Mayor
The report by the Mayor may be accessed at time stamp 02:10:04.
C. City Attorney Bryan Pack
No report
D. City Manager Dale Coulam
The City Manager report may be accessed at time stamp 02:08:44.
E. Items to be placed on future agendas
Items to be placed on future agendas are identified throughout the meeting and will be included on upcoming City Council agendas.

9) CLOSED MEETING
There was no cause to adjourn to a Closed Meeting.

10) ADJOURNMENT

MOTION: Council Member Lance Anderson moved to adjourn
SECOND:  Council Member Kevin Smith
VOTE: The motion carried unanimously.

Council Member Mike Scott AYE
Council Member Kevin Smith AYE
Council Member Sharon Barton AYE
Council Member Sharon Gillespie AYE
Council Member Lance Anderson AYE

The Motion may be accessed at time stamp 00:00:00.
The meeting adjourned at 7:44 p.m.

Respectfully,

Kari D. Jimenez, MPA, MMC
Ivins City Recorder