Copy of the City of Ivins record for City Council, preserved by
OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.
IVINS
CITY COUNCIL
MINUTES
July 17, 2014
MAYOR AND COUNCIL: The meeting was called to order at
5:30 p.m. and announced there was a quorum present.
All present included Mayor Hart,
Council Member Elwell,
Council Member McDonald,
Council Member Mendenhall,
Council Member Roberts,
and
Council Member Densley.
STAFF:
City Manager/Attorney Dale Coulam,
Director of Finance Wally Ritchie,
Public Works Director Dave Glenn,
City Engineer Chuck Gillette,
Building and Zoning Administrator Kevin Rudd,
and
Deputy City Recorder Andrea Byers.
EXCUSED: None.
Audience: Jenny Johnson, Claudette Larsen, Brad Osburn, Lance Anderson and others who did not sign in.
Council Member Roberts led the Flag Salute
Council Member Roberts gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Ed Hlavka and Richard Hughes provided an update on the Snow Canyon/Tuacahn Drive center piece. The piece is coming along but they need to move the completion date from September, 2014 to December, 2014. They will have a sample center piece available at Heritage Days in September and will provide monthly updates on the progress. There will need to be some type of bumper or wall to protect the center piece from being hit by a car or people walking in or around the center piece.
Public Works Report
Engineering Report
Dave Glenn reported that the Center Street widening project is on schedule and may be paved the week of July 21, 2014. Phase 1 of the Cliffrose subdivision has started. The MPO (Metropolitan Planning Organization) is developing a regional bicycle/pedestrian transportation plan. There are some failures in the storm drain on 400 South between 200 East and 400 East on the north side of the road. The pipe is plastic and was likely installed improperly. As time allows, staff will be fixing that.
Chuck Gillette reported that the City is working with the NRCS on the Environmental Assessment that should be released for a 30 day public comment period. Regarding the Center Street trail lighting, staff is working with Ence Electric to sign the contract and then start on that project in the next two (2) weeks. He referred to the trail that was recently installed on 200 East. The elevation is above the curb and gutter because they ran into phone utilities.
Kevin Rudd reported the City has issued 55 single family building permits so far this year. The Family Dollar store has indicated they will be submitting an application soon for the property on 200 East and 400 South. He spoke with Kent Byland regarding the Layton property and it looks like an application may be submitted for that project soon as well. Troy Dennett has purchased the Eisenhower building to the north of the Adobe Ice Box building and may be converting that to a fast food restaurant.
Commissioner Loris reported that the Planning Commission held two (2) Public Hearings: a Class IV Conditional Use application for a casita/guesthouse; and a Class V Conditional Use application for the Coyote Gulch Commercial Center at Coyote Gulch Community Center. The Planning Commission approved the Class IV Conditional Use application. They also recommended approval of the Class V Conditional Use application and forwarded that item to the City Council for a Public Hearing. The Planning Commission also approved a Final Plat on Posovi Phase III-A.
| 3) |
CITIZEN REQUESTS FOR FUTURE AGENDA ITEMS - NONE |
| 4) |
PUBLIC HEARING AND ACTION ITEMS - None |
| 5) |
DISCUSSION AND POTENTIAL ACTION ITEMS |
Posovi Development Agreement
Dale Coulam stated the Final Plat was approved conditioned upon a Development Agreement being approved by the City Council. The agreement has been executed by the Developer and submitted to the City Council as their proffer.
MOTION: Council Member Elwell moved to approve the Development Agreement for Posovi 3 Subdivision
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Dale Coulam indicated there are paragraphs that are duplicative and unnecessary and the changes clarify the ordinance. The City recently held an Administrative Code Enforcement hearing where some of the ambiguity or uncertainty in the ordinance was discussed. One of those issues was regarding an alleged inoperable vehicle. The vehicle appeared to be inoperable (meaning that it couldn't be legally or safely operated) but the owner argued that it could be driven around on his property safely with flat tires. If the City is going to say a vehicle is inoperable, it should define that it's not legal or safe to operate it on a public street. The other changes are to clean up provisions that may have been inconsistent with other ordinances or were unclear. Council Member Roberts stated that when this ordinance was originally passed, it required a Public Hearing. He inquired if there are enough changes in the ordinance to hold a Public Hearing. Dale Coulam clarified that a Public Hearing was held for the parking ordinance that is referenced because that was a zoning text amendment. This is in the nuisance section and not in the Zoning Ordinance so it does not require a Public Hearing. Council Member Roberts referred to the storage of vehicles and inquired if that is still the same. Dale Coulam indicated there is no change to that and instead of including the language for that, it's identified by reference. Council Member Roberts referred to noxious, toxic and invasive plants and weeds and inquired if it was possible to specify what type of vegetation cannot be used as screening. Dale Coulam stated that's possible and suggested that it be defined as noxious, toxic or invasive as identified by Washington County that cannot be allowed as vegetation for screening. Council Member Roberts would like to see a list of the weeds and plants and discuss it on a future agenda. Council Member Densley agreed and indicated that when the ordinance was passed, it was controversial. He's concerned with causing a hardship on residents with the screening requirements. Dale Coulam stated that the clarification avoids a conflict that the current ordinances have. Section 16.12.111 was the zoning section that was controversial so the change is saying that the items to be screened are only unlawful if they don't comply with that section of the Zoning Ordinance.
2014-16 Current Codified version
2014-16 Highlighted changes
2014-16 Final version of proposed changes
MOTION: Council Member Roberts moved to table item 5)B Ordinance No. 2014-16, an Ordinance of Ivins City, Utah, Amending Section 7.06.203 of the Ivins City Code
SECOND: Council Member Densley
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Dale Coulam indicated the Chevy is a large vehicle and would be good for someone that could use a large heavy duty truck. The Ford F150 was previously used by Public Safety and has been driven by Kevin Rudd in the Building Department. Kevin noticed some warning lights on the dash. One was a brake light and a check engine light. The vehicle was in for service with Ivins new Fleet Mechanic and the rear brakes were replaced and a sensor replaced to obtain an accurate reading of what was wrong. One repair involves the timing gears and chain and the parts alone are approximately $800.00 and the vehicle has 128,000 miles on it. It would be wiser to use the money that the City could receive from surplussing the vehicles towards the payment of a new pick-up. The Parks Department is unable to utilize the surplus vehicles because they need a small pick-up that can go on the trails. The City could purchase a small pick-up truck using the proceeds from the sale of the vehicles. Council Member Densley inquired as to the condition of the tires. Dale Coulam stated they are less than one (1) year old on the Chevy. The Mayor and City Council agreed that the minimum bid for the Chevy is $8,000.00 and the minimum bid for the Ford F150 is $6,500.00.
Surplus vehicles
MOTION: Council Member Densley moved to approve the surplussing of the 2003 Chevrolet Silverado and the 2005 Ford
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Council Member Roberts requested Consent Agenda item A before removed from the Consent Agenda.
MOTION: Council Member McDonald moved to approve Consent Agenda item B
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
| A. |
Approve expenditure of $115,000 for change order to Center Street Widening Project for an asphalt overlay and authorization to sign the modification of the UDOT/FHWA Federal Aid Agreement committing the approved expenditure |
Center Street Widening
Council Member Roberts referred to the financial impact GL Code of 10-60-515 on the Staff Report and inquired if that was budgeted for in this year's budget. Dale Coulam indicated that it was what was originally proposed was UDOT would finish their work and then Ivins would do their work because we thought we could possibly get better pricing. After looking at it, the unit prices were favorable and by adding this to the UDOT project, the project is done at the same time so that all of the construction work is done before school starts. Council Member Roberts inquired if the $115,000 change order falls in line with the budget. Dale Coulam stated it does. The net effect is $115,000 as opposed to the full $145,000.
MOTION: Council Member Densley moved to approve the expenditure of $115,000 for the change order for the Center Street Widening Project and authorization to sign the modification agreement
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Council Member Mendenhall - no report
Council Member McDonald - no report
Council Member Elwell - no report
Council Member Roberts reported that the piece of property near the Veteran's home, the State of Utah is retaining that property and intends to build a small park on that property. Avalon Health Care will maintain it and likely hire a contractor to come in and clean it up or it may be the service project that is done during Heritage Days. Mayor Hart stated the State of Utah has been indecisive on what to do with that property. The City proposed a Memorial Park in the beginning but there was no budget for it. They wanted to give it back to the City but there was no mechanism to do that and it appears they've come around to the idea that it's a nice spot for a park.
Council Member Densley reported there was a citizen input meeting last week regarding Snow Canyon. It was agreed that Ivins residents will be able to use Snow Canyon State Park and its facilities for free the week of Heritage Days. He referred to a letter that Mayor Hart was going to write. Mayor Hart indicated that the letter he has drafted had to do with retaining a portion of the revenue over expenses to be used at the Snow Canyon State Park facility. Council Member Densley stated there is more to be included in the letter. He will email Mayor Hart the list of new items. Mayor Hart indicated that Snow Canyon State Park is a producing state park system, yet they have to requisition for anything, even something as modest as putting in an additional toilet facility and they struggle to obtain what they need to keep up on the maintenance for the park. The thought is, if Snow Canyon is drawing visitors to the park, there ought to be a percentage of what is drawn into the park, over and above the costs that is retained specifically for the park.
Dale Coulam showed a chart that illustrated what he had previously expressed in written form to the Council regarding the overly optimistic projections of revenues last fiscal year and the need to adjust to more realistic revenue projections. For example, building permits were projected at a higher rate of growth than what actually happened. The prior two (2) years had increased approximately 25% each year, and that's what the projection was based on, but the numbers at year end showed a flattening out. At the second City Council meeting in August, the Director of Finance will report to the Council on the close of fiscal year 2014 and in September a proposed amended budget for fiscal year 2015 will be presented. A Public Hearing will likely be held the first City Council meeting in October and the Director of Finance will report at the second City Council meeting in October regarding the first quarter for fiscal year 2015 and the Council may consider adopting the amended budget at that time. Council Member Densley referred to overtime and inquired if the City looks at comp time in lieu of overtime. Dale Coulam stated Ivins' policy does not allow comp time. There aren't overtime issues with any department except for Public Safety and a lot of that overtime is reimbursed by various agencies. Wally Ritchie clarified that the accounting system did not previously account for the overtime accurately, but that has now been addressed.
| D. |
Items to be placed on future agendas |
MOTION: Council Member McDonald moved to adjourn
SECOND: Council Member Roberts
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Mendenhall |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
The meeting adjourned at 7:00 p.m.
Respectfully,
*Kari D. Jimenez, CMC
Ivins City Recorder
*Deputy City Recorder Andrea Byers was in attendance at this meeting. City Recorder Kari D. Jimenez prepared these Minutes.