All present included Council Member Elwell, Council Member McDonald, Council Member Roberts, Council Member Densley, and City Recorder Kari D. Jimenez.
STAFF: City Manager/Attorney Dale Coulam, Director of Finance Wally Ritchie, Public Works Director Dave Glenn, City Engineer Chuck Gillette, and Building and Zoning Administrator Kevin Rudd.
EXCUSED: Council Member MendenhallAudience: Julie Applegate, Jenny Johnson, Claudette Larsen, Lance Anderson and others who did not sign in.
A. Acknowledgement of Quorum Mayor Hart acknowledged there was a quorum present and stated that Council Member Mendenhall had asked to be excused.
B. Flag Salute Council Member Roberts led the Flag Salute
C. Invocation Council Member Roberts gave the Invocation
D. Disclosures There were no disclosures or conflicts of interest with items on this meeting's agenda.
A. Department Reports: Public Works, Engineering and Building Department 5 Year Monthly Water Usage Comparison Engineering Report Public Works Summary of OperationsDave Glenn reported the design for improvements on Highway 91 down to the Swiss Village in Santa Clara is continuing to be designed and he meets with the consultant every couple of weeks. There may be plans available for the City to review in two (2) weeks. Ivins City and Santa Clara have also jointly applied for additional funds through a highway safety improvement program to offset the costs of installing the bike lane and paths along Highway 91. The program may take the bicycle deaths over the years on Highway 91 into consideration. He is meeting with the consultant the week of November 24, 2014 regarding the Transportation Master Plan update. The Snow Canyon Parkway/Bluff Street Interchange is expected to be open to traffic on December 5, 2014. When Ivins purchases its water through the City of St. George, Ivins would pay a water rate that was less than what was required and then reconcile at the end of the year. As time goes on, that end of year lump sum has increased with growth and usage. He has discussed this with the Finance Director and the City Manager and they recommend raising the amount the City pays monthly to the City of St. George to avoid such a large payment at the end of the year. The City held an open House on Wednesday, November 19, 2014 regarding the SunTran bus. SunTran Transit Manager Fred Davies was in attendance to answer questions and there were approximately 25 people that attended throughout the day. They received positive comments about the bus and there were a couple of individuals who indicated the bus would help their handicapped family members be more independent. Council Member Densley inquired if the target date for the bus and service is still as it was. Dave Glenn clarified that the bus is scheduled to be here at the end of December and the start date is expected to be January 15, 2015.Chuck Gillette reported that JP Excavating plans to start work on the outfall on the other side of the highway; the Center Street trail lighting is fully installed and operational; and there is an item on the Consent Agenda for engineering services to upgrade the water pump stations. He reported on several City wide drainage improvements that the City is working on as a result of recent flooding. A list of the projects are contained in the City Engineer's report and is available by request through Ivins City Hall.Kevin Rudd provided a report and photos regarding zoning and nuisance violations. A copy of the report is available by request through Ivins City Hall. He reported that the City issued seven (7) single family building permits in October, which is approximately 20% less than last year. The Cliff Rose subdivision plat is ready to be recorded and that subdivision is located on 400 South and 400 West. The Red Stone Estates subdivision on 200 North and 400 West received final plat approval and the City has hired an Administrative Assistant that will start on Monday, November 24, 2014.
B. Planning Commission Report Chairman Loris reported that the Planning Commission held two (2) Public Hearings regarding a Bed and Breakfast and an amendment to Ivins City Code changing the front setback in the R-1-7.5 zone. The Planning Commission approved the Bed and Breakfast and recommended approving the front setback change and forwarded that to the City Council for Public Hearing. The Planning Commission also approved the final plat for The Palisades at Snow Canyon Phase 3 as well as the final plat for Red Stone Estates.
| 3) | CITIZEN REQUESTS FOR FUTURE AGENDA ITEMS - NONE |
| 4) | PUBLIC HEARING AND ACTION ITEMS - NONE |
A. Discuss and consider approval of Resolution No. 2014-18R, a Resolution of Ivins City, Utah, amending Fiscal Year Ending 2015 General Fund Budget 2014-18R Finance ReportWally Ritchie referred to a Powerpoint presentation, a copy of which is available by request through Ivins City Hall. Ivins City needs to replace three (3) servers, move the servers to a more suitable location, and update Microsoft Office. The City has had problems with their current servers and those servers will no longer be supported after July 1, 2015. The money for the expenditure is in the budget but would need to be transferred from one department to another, which is allowed within the same fund. The overall budget will not change and all services will remain intact.
MOTION: Council Member Densley moved to approve Resolution No. 2014-18R, a Resolution of Ivins City, Utah, amending Fiscal Year Ending 2015 General Fund Budget
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
Roll call vote. All Council Members that were present voted in favor.
B. Discuss and consider approval of Ordinance No. 2014-21, an Ordinance of Ivins City, Utah, amending Chapter 5.04 of the Ivins City Code entitled "Alcoholic Beverages" 2014-21 MemoDale Coulam indicated Part 1 was previously approved by the Council and outlines the types of licenses approved by the Alcoholic Beverages Control Act. The majority of Ivins current policies and procedures for Off-Premise Beer Retailer License and Temporary Beer Event Permit have remained in place with minor updates. Licensing for all other alcoholic beverages is now handled by the State so the City has outlined two application processes: 1) a brief cover page application that would be submitted with a copy of the State application for the TRC (Technical Review Committee) to approve a Local Consent for the State license; and 2) a more detailed application to obtain a City-issued license/permit that would receive a recommendation from the TRC and then be approved by the City Council. Language that had previously required a "Beer Handler's Permit" has been removed since that program is no longer being administered by Ivins Public Safety Department. He also recommended the effective date be January 1, 2015. Council Member Densley inquired what the requirement was for distance from a church or school. Dale Coulam stated that is referenced by statute and is 600'. Mayor Hart complimented Dale on the good work that he did on this ordinance.
MOTION: Council Member McDonald moved to approve Ordinance No. 2014-21, an Ordinance of Ivins City, Utah, amending Chapter 5.04 of the Ivins City Code entitled "Alcoholic Beverages"
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
Roll call vote. All Council Members that were present voted in favor.
C. Discuss and consider approval of Ordinance No. 2014-24, an Ordinance of Ivins City, Utah, adopting the City Council Meeting Schedule for the Calendar Year of 2015 2014-24 2015 CalendarDale Coulam stated the ordinance indicates the City Council meetings are held on the 1st and 3rd Thursday of each month. The first Thursday in January is the 1st which is a holiday so that is why there is only one (1) City Council meeting scheduled in January. That would also allow for the Neighborhood Meetings to all be held in January.
MOTION: Council Member Densley moved to approve Ordinance No. 2014-24, an Ordinance of Ivins City, Utah, adopting the City Council Meeting Schedule for the Calendar Year of 2015
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
Roll call vote. All Council Members that were present voted in favor.
D. Discuss and consider approval of expenditure in the amount of $5,020.00 for memberships dues with Site Select Plus, formerly known as the Washington County Economic Development Council Site Select Plus invoiceDale Coulam indicated this is on the agenda because it is above his approval authority. Council Member Densley originally requested that a staff member attend the meetings. A member of staff has done that for the past year but has reported that the meetings did not seem particularly relevant to Ivins City. The Site Select target areas are operations that would add value in manufacturing, logistics operations, customer service centers and other primary industries, which are in conflict with Ivins' vision set forth in its General Plan. He inquired if it's the City Council's vision to spend the invoiced $5,000 to promote the Site Select target area or would it be better spent on more Ivins-specific target areas, such as helping The Ivins Tourism Council. Council Member Roberts inquired if the expense is in the budget. Dale Coulam stated approximately $4,500 is but the invoiced amount has increased from the prior year. Council Member Densley inquired if there would be any repercussions for Ivins if they withdrew from participating with Site Select. Dale Coulam clarified that Site Select does a lot of good but what they're marketing is something very different than Ivins' Vision and he would hope that there would not be any type of retribution for not participating. Additionally, Ivins City has limited funds and would prefer to apply those funds to Ivins vision. The Mayor and Council agreed to use the budgeted amount towards things that will benefit Ivins more directly.
A. Approval of expenditure for network computer servers and software
B. Approval of expenditure for engineering services to upgrade water pump stations Alpha Engineering Proposal RFP Staff Report
C. Approval of City Council Meeting Minutes for November 6, 2014
MOTION: Council Member McDonald moved to approve the Consent Agenda
SECOND: Council Member Densley
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
| 7) | CONSENT AGENDA ITEMS FOR DISCUSSION |
| 8) | REPORTS |
A. Council Council Member Elwell had no report but commented that he is quite satisfied with the Center Street trail lighting.
Council Member McDonald reported that he attended a Washington County Solid Waste meeting where they discussed recycling. Because the cities in Washington County are part of the District, they cannot implement their own recycling program. The District also approved a preliminary budget. Mayor Hart indicated he has requested a value analysis from Neil Schwindamen that translates into dollar savings and then analyzed against the added cost of the service. More research needs to be done because the benefit has only vaguely been explained.
Council Member Roberts reported that he attended a Southwest Mosquito Abatement and Control District board meeting. They held a closed meeting to discuss the Interim Manager and it was determined that they are satisfied with that individual and the work he's doing. He also reported that all traps in Santa Clara had West Nile in them at one time as well as one in Ivins, although the one in Ivins was at Gubler Park, which is actually in Santa Clara. There were no human cases.
Council Member Densley - no report
B. Mayor Mayor Hart reported that there was a Public Meeting/Open House on November 10, 2014 at the Southern Utah Veterans Center where a presentation was given regarding the Ivins Reservoir Recreation Area and Nature Park Plan. Nearly 100 people attended and their comments are being compiled and will be incorporated into a newsletter article. That project will eventually be coming forward to the City Council.
C. City Manager/Attorney Dale Coulam Dale Coulam provided a copy of the monthly budget report, a copy of which is available by request through Ivins City Hall. The Mayor and City Council will continue to receive those monthly throughout the year, as well as a quarterly report/presentation at the end of each quarter. The financial audit is complete and a report will be provided at the next City Council meeting. Council Member Roberts requested the monthly budget report be provided to them electronically. Council Member McDonald also requested that if there is anything that the Director of Finance feels the Mayor and City Council need to look at, that it be highlighted in the report. Wally Ritchie stated he will provide that on a front page summary.
D. Items to be placed on future agendas
| 9) | CLOSED MEETING |
| 10) | ADJOURNMENT |
MOTION: Council Member McDonald moved to adjourn
SECOND: Council Member Elwell
VOTE: The motion carried unanimously.
Council Member Elwell AYE Council Member McDonald AYE Council Member Roberts AYE Council Member Densley AYE Council Member Mendenhall ABSENT
The meeting adjourned at 7:00 p.m.
Respectfully,
Kari D. Jimenez, MMC
Ivins City Recorder