All present included Mayor Hart,
Council Member Mehr,
Council Member McDonald,
Council Member Johnson,
Council Member Roberts,
Council Member Densley,
and
City Recorder Kari D. Jimenez.
STAFF:
City Manager/Attorney Dale Coulam,
Director of Finance Wally Ritchie,
Parks and Recreation Director Benny Sorensen,
and
Public Works Director/City Engineer Chuck Gillette.
EXCUSED: None.
Audience: Becky & Chuck Warren, Lance Anderson and others who did not sign in.
Mayor Hart acknowledged there was a quorum present
Council Member Johnson led the Flag Salute
Council Member Johnson gave the Invocation
Council Member Mehr disclosed that he is employed by Intermountain Healthcare as it relates to agenda item 5)E. There were no other disclosures or conflicts of interest with items on this meeting's agenda.
Wally Ritchie stated that the budget has been presented and the City Council has reviewed it the last couple of meetings. Tentatively adopting the Tentative Budgets starts the official process to adopt the budget and set the Public Hearing. The Mayor and City Council agreed to set the Public Hearing for the the next City Council meeting on May 19, 2016.
MOTION: Council Member Roberts moved to tentatively adopt the Tentative Budgets to complete Fiscal Year Ending (FYE) 2016 and for Fiscal Year Ending (FYE) 2017 and set the Public Hearing for the next meeting
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Wally Ritchie indicated that this agenda item and the following agenda item relate to the budget. The Kayenta Desert Arboretum applied for RAP tax and have met all of the requirements for that funding. The City Council discussed providing funds from RAP tax and funds from the Water Fund. For budgeting purposes, he needs direction as to what they're going to fund and from where. Mayor Hart stated that after reviewing the information that was provided by the arboretum, they have provided everything that was asked for.
MOTION: Council Member Densley moved to approve the request for funds to the Kayenta Desert Arboretum with $5,000 from the Water Fund and $5,000 from RAP tax
SECOND: Council Member Johnson
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Wally Ritchie indicated that the Days of 47 Event coordinators are planning bigger things for next year and are soliciting funds this year from the different municipalities. Council Member Mehr inquired as to a suggested amount. Mayor Hart stated that Washington City funded $20,000 and Santa Clara funded $2,000. Council Member Roberts referred to the July 24th celebration that Ivins City use to have and thought that when the City decided to discontinue that, the money that was expended for the July 24th celebration would go towards the Heritage Days Celebration and not Days of 47. Council Member Mehr indicated that the City should be supportive in some form or fashion because it's a County event. He inquired what account the money would come from. Wally Ritchie clarified that it would come out of the General Fund. Council Member Johnson was concerned with giving a specified amount of money now because that may be expected in the future and reminded the Council that the salary increases that they would have received was donated to the budget for the Heritage Days celebration. Dale Coulam stated that on behalf of Ivins employees, he recommended that the City not be too generous with funds that are being kept from Ivins employees. The City is in a soft freeze and employees have been told that there may be no raises this year. He understood the needs and good causes but was concerned with balancing the budget on the backs of Ivins employees. Mayor Hart indicated there are a number of things in the budget that they deal with and inquired how significant is the Days of 47 event to Ivins. He suggested the City fund $1,000 for the Days of 47 event.
MOTION: Council Member Densley moved to contribute $500 to the Days of 47
SECOND: Council Member Mehr
VOTE: The motion carried.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Densley |
AYE |
| Council Member Johnson |
NAY |
| Council Member Roberts |
NAY |
Three (3) Council Members voted in favor and two (2) Council Members voted in opposition.
Dale Coulam requested that Wally Ritchie be excused. Wally Ritchie was excused at 6:00 p.m.
Resolution
Dale Coulam stated that he has been approached by Department Heads and Supervisors over the past year, to consider this type of a policy as an option. Recently the Utah City Managers Association completed a survey as to what types of policies municipalities have in place and if they do a stipend, the amount that is offered. A lot of Ivins City employees carry two (2) phones, one for work and one for person, or pay for their own phone and take work calls on it. A lot of municipalities throughout the state provide a stipend policy and the average amount from that survey is about $50. Department Heads and Supervisors would be responsible to purchase their own phones, so the City wouldn't have to pay for the purchase or upgrade of the phones, and the stipend would be taxable to the employee. The employee would pay for their own service. Council Member Densley referred to the Public Works Department and inquired what the non-department head or non-supervisors are currently doing. Chuck Gillette clarified that all of the Public Works employees carry a work phone and a personal phone. Council Member Mehr dealt with this at Intermountain Healthcare and indicated that he is all in favor of this and suggested the City go in with a larger group to receive a discount. Dale Coulam clarified that the City is on the State of Utah contract and all employees receive 15% off their bill through Verizon.
MOTION: Council Member Johnson moved to approve Resolution No. 2016-10R, a Resolution of Ivins City, Utah, adopting a cell phone stipend policy for Managers
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Roll call vote. All Council Members voted in favor.
Resolution
Council Member Mehr indicated that he works for Intermountain Healthcare and has been there for ten (10) years. He felt they are a top notch company and residents are lucky to have them in Washington County. They are one of the engines driving the economy.
MOTION: Council Member Mehr moved to approve Resolution No. 2016-11R, a Resolution of Ivins City, Utah, expressing appreciation for Intermountain Healthcare on its 40th anniversary in Washington County
SECOND: Council Member Johnson
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Roll call vote. All Council Members voted in favor.
Utah Code
Dale Coulam stated this code allows a City to make a provision in its Land Use ordinances that would regulate future subdivision plats and look closer at the CC&R's (Covenants, Conditions and Restrictions) where they cannot prohibit reasonably cited solar collectors. Because this is a Land Use ordinance, the discussion would start at the Planning Commission level. Mayor Hart indicated that even though he is a solar proponent as well as a builder and developer, the reason he'd favor this going to the Planning Commission is the City is going to see increasing conflict over this issue and he hoped that the Planning Commission would come up with a reasonable formula that still allowed subdivisions to retain a particular character so that it's not everything is allowed in the future. That would not be fair to future development or to the City because there is a visual aspect to solar that if not carefully planned, can be a real eyesore to adjacent properties. The Mayor and City Council were in favor of the Planning Commission discussing this.
Storm Drain User Rate study
Chuck Gillette provided a PowerPoint presentation to the Mayor and City Council, a copy of which is available by request through Ivins City Hall. He stated that the proposed storm drain rates will increase gradually to get to where the City needs to be long-term. Council Member Roberts referred to a table in the Storm Drain Rate Study where Ivins City is one of the highest for storm drain rates and the City of St. George is the lowest and inquired as to the disparity. Chuck Gillette indicated that the City of St. George has a lot of storm drain issues. Council Member Roberts referred to Santa Clara City being the highest for storm drain rates and inquired if that was because of the floods that occurred years prior. Chuck Gillette stated it was not. Mayor Hart clarified that Ivins City has been very responsible about storm water. There are other cities in the county that have not been as responsible and at some point they are going to be looking at their rates. It's prudent for Ivins City to handle the storm water. Dale Coulam reminded the City Council that as Wally Ritchie reported on the rating Ivins received for the most recent bond, Ivins didn't get the best rating because Ivins rates have not kept up with expenditures. The Mayor and City Council agreed to the set the Public Hearing for next City Council meeting on May 19, 2016.
Mayor Hart referred to a list of names that were suggested from a survey. The recommendation from the residents of the Shivwits Band is "Fire Lake Park", naming the park and not the reservoir. Council Member Roberts was not opposed to that name Fire Lake Park and still keep the reservoir as Ivins Reservoir. Council Member Densley inquired if there is going to be a ribbon cutting with the media present. Mayor Hart stated he hopes that will occur the first part of June. Council Member Roberts referred to launching canoes and kayaks and stated that the public needs to be able to get close enough to the reservoir to launch those. Mayor Hart indicated that needs to be brought up and addressed. Council Member Johnson stated she grew up in Ivins and shared the reservoir with the Shivwits Band and felt it would be a great honor to have the name and recognition of Fire Lake Park. Council Member Densley inquired if the DWR (Division of Wildlife Resources) would be stocking the reservoir with fish. Mayor Hart clarified they have not been approached. The Mayor and City Council agreed with naming the park "Fire Lake Park'.
MOTION: Council Member Johnson moved to give their input of the name for the Ivins Reservoir Park as Fire Lake Park
SECOND: Council Member Mehr
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Roberts |
AYE |
| Council Member Densley |
AYE |
Council Member Densley- no report
Council Member Roberts - no report
Council Member Johnson - no report
Council Member McDonald inquired if there was an option for an additional recycling can, if that is something they would be interested in. Residents could receive an additional recycling can and reduce down to one (1) garbage can but have the option of two (2) garbage cans and two (2) recycling cans. The Mayor and City Council agreed as long as it was not mandatory. Council Member McDonald clarified that is something being discussed.
Council Member Mehr - no report
Mayor Hart reminded the City Council that the Ivins Princess Pageant will be held on Saturday, May 7, 2016 at Snow Canyon High School at 5:00 a.m. He reported that on Friday, May 6th and Saturday, May 7th there will be a couple of balloons launching in Ivins around 7:00 a.m.
Dale Coulam reported on dogs off leash and owner not clean up dog feces. When Ivins Parks employees try to talk to owners about these laws, they often get very angry at Parks employees. One individual that Benny Sorensen explained these laws to was quite rude and the City Council may have someone contact them or appear at Council regarding that. Before the City dives into this and starts enforcing these laws more vigorously, especially at the new swim area, he wanted to know if the City Council was good with the rules and supportive of Ivins employees enforcing them. The Mayor and City Council were supportive of City employees enforcing the rules. Mayor Hart clarified that the quickest way to shut down a reservoir is for the health department to shut down it down because of dog feces in the water. He suggested information regarding this go in the newsletter. Dale Coulam referred to the newsletter format and stated that the City will be changing the website format and hopes to launch the new website July 1, 2016. Currently much of the newsletter is about animals and the animal articles are getting longer. He suggested that the Animal Shelter Manager write a relevant article and that the two support groups alternate months. The Mayor and City Council agreed. Dale Coulam indicated that they previously discussed going with an electronic newsletter and utility bill and if they want a paper copy they can print it off of Ivins website or come by City Hall and get one. Council Member Roberts was concerned about not providing a paper copy to those that don't get out much, don't have a computer or don't have email. Dale Coulam suggested that there could be an opt in option for a paper copy and the City could try printing off a paper copy and mailing it, as long as there weren't too many requests. Council Member Densley suggested that there be information in the newsletter about what's going on in the City. Dale Coulam referred to the new Administrative Services logo that has been adopted by other departments as well. There has been a request by a department to put that logo on the trucks and inquired if the City Council was okay with that. The Mayor and City Council agreed. Dale Coulam referred to a metal storage container that is currently at Troys Autobody and clarified that is temporary and functioning as their office while their office is being remodeled. Mayor Hart referred to the status of the statue and reported that the foundry has contacted the artist to go up to the foundry and assist in the assembly. Council Member Densley suggested that the media be present when the Ivins Reservoir is ready and when that statue is dedicated.
| D. |
Items to be placed on future agendas |