All present included
Council Member Mehr,
Council Member McDonald,
Council Member Johnson,
Council Member Elliott,
Council Member Densley,
and
City Recorder Kari D. Jimenez.
STAFF:
City Manager/Attorney Dale Coulam,
Director of Finance Wally Ritchie,
and
Public Safety Director Bob Flowers.
EXCUSED: None.
Audience: Claudette Larsen, Lisa Rutherford, Kathy Baxter, Lance Anderson and others who did not sign in.
Mayor Hart acknowledged there was a quorum present
Council Member Elliott led the Flag Salute
Mayor Hart gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Agreement
Deed
Dale Coulam stated that this was on the previous City Council agenda but was continued to this meeting to update the agreement. The language is the same but the agreement is slightly different in that the original version had options of either building a block wall or purchasing the land and this individual wants to purchase the property.
MOTION: Council Member Mehr moved to approve the Purchase Agreement and transfer Deed for property adjacent to Red Rock Park wash
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Elliott |
AYE |
| Council Member Densley |
AYE |
Council Member Johnson indicated that an additional day has been added to the Heritage Days celebration, to begin on Thursday evening, September 6th. She and the Mayor and both involved with the preparation and activities of Heritage Days and the September 6th date conflicts with the City Council meeting.
MOTION: Council Member Johnson moved to approve the cancellation of the September 6, 2018 City Council meeting
SECOND: Council Member Elliott
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Elliott |
AYE |
| Council Member Densley |
AYE |
Staff Report
Wally Ritchie stated that when they amended budget recently, it included replacing some of the Public Safety vehicles. The City has a replacement program in place and would like to purchase two (2) Ford Explorers for patrol. They will be the non-EcoBoost models. The City will also be surplussing some of the Public Safety vehicles in the near future. Mayor Hart inquired if the City will be replacing the Ford Explorer EcoBoost models that are in the fleet. Wally Ritchie indicated no. He has discussed this with Chief Flowers and when they receive the new patrol vehicles, they will rotate the EcoBoost models into their administration rather than patrol. Council Member McDonald inquired if the City is still servicing the EcoBoost models on hour meter instead of miles. Wally Ritchie indicated he wasn't sure of the actual hour meter but that they're being serviced every 1200-1500 miles.
MOTION: Council Member McDonald moved to approve the purchase of vehicles for Public Safety
SECOND: Council Member Johnson
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Elliott |
AYE |
| Council Member Densley |
AYE |
Requirements
Dale Coulam referred to one part of Ivins Ordinance as well as Washington City's entire Ordinance. Ivins City's entire ordinance is approximately 24 pages with language that is unnecessary. Washington City's Ordinance is three (3) pages. Under the old Utah Code, different types of contracts had a different threshold; the new Utah Procurement Code allows municipalities to create their own code. He asked the Mayor and City Council for direction before re-writing the Ordinance. He inquired if the Mayor and City Council would like to simplify and streamline the Ordinance. Mayor Hart indicated that Ivins current Ordinance contains a lot of good safe guards and he would hate to see all of that go away. He agreed that it could be simpler than it is. Council Member Mehr agreed. Ivins should reduce and simplify but have safeguards and allow the best bids to come to save residents money. He inquired if bidders are required to pre-qualify. Dale Coulam clarified that isn't written in the Ordinance but it could be added. Council Member Densley would like to see vendors pre-qualified and as part of that, check with the Utah Department of Commerce. He'd also like to see a local preference given. Council Member Elliott indicated that it makes sense to streamline this, especially with noticing and greater transparency. Dale Coulam will work on a draft Ordinance and will bring it forward to the Mayor and City Council after it has been prepared.
Mayor Hart stated this agenda item is for discussion only and appointments will be addressed at the next City Council meeting. Planning Commission Member Jeff Loris' position will be up in April. He has served one (1) full term and is entitled to serve a second term. He has spoken with Jeff and he is willing to serve again if he was re-appointed. There is one (1) member on the Sensitive Lands Committee, James Barr, who has changed employment and works out of state and may be moving out of the area. He provided a resume for David Black to the City Council, a copy of which is available by request through Ivins City Hall. Mr. Black is a Geotechnical Engineer. He proposed that he be appointed to the Sensitive Lands Committee in place of James Barr. Council Member Mehr inquired if he was a resident of Ivins. Mayor Hart indicated that he was not. Marc Deshowitz is a Geologist and resides in Ivins but is too busy to serve. Lisa Rutherford serves on the Sensitive Lands Committee and referred to hers and Joanne Cooper's terms of service. She noticed that the terms are for four (4) years but the Resolution that appointed them shows the term as five (5) years. Those need to be corrected to reflect four (4) year terms. Mayor Hart referred to all of the Arts Commission members term coming due at the same time. Dale Coulam clarified that when the ordinance was created, there was the option to stagger the terms but the City Council did not do so. Mayor Hart stated that Judith Kapuscinski serves on the Arts Commission and contacted all of the members and reported that they all are anxious to continue to serve.
Council Member Mehr referred to the Easter Egg hunt and inquired what is spent, if it's a burden and if it adds value. Dale Coulam clarified that it used to be very burdensome when the eggs had to be manually filled. The City now purchases them with the candy already in them. This year the City is combining the Easter Egg hunt with the Hog and Jog Fun Run event at UNITY Park so there will likely be a lot of people there and those that want to do the Easter Egg hunt can do that or they can participate in the Hog and Jog. Council Member Elliott stated that as a parent with kids that participate in the Easter Egg hunt, there's a lot of excitement for the kids. Council Member Johnson indicated that the breakfast the morning of the Easter Egg hunt is the Fire Associations only fundraiser.
Council Member McDonald - no report
Council Member Johnson - no report
Council Member Elliott - no report
Council Member Densley reported that he and former City Council Member Steven Roberts obtained a box of history from Judy Gubler, Ivins Irrigation Company Secretary. They are going through it and may provide the information to Mayor Hart for use on the plaque for Kay Ence at Fire Lake Park.
Mayor Hart reported that he attended a City Council and Planning Commission Joint Work meeting on February 8, 2018. They discussed the Water/Irrigation Master Plan and Development in Sloped Areas.
Dale Coulam reported that the Annual MBA (Municipal Building Authority) meeting will be held on Thursday, March 15, 2018 and will start at 5:20 p.m. The purpose of the meeting is to elect officers. The Board consists of City Council members.