All present included Mayor Hart,
Council Member Mehr,
Council Member McDonald,
Council Member Johnson,
Council Member Elliott,
and
City Recorder Kari D. Jimenez.
STAFF:
City Manager/Attorney Dale Coulam,
Director Finance Wally Ritchie,
Parks and Recreation Director Benny Sorensen,
Public Safety Director Bob Flowers,
Building and Zoning Administrator Mike Rodriguez,
and
Public Works Director/City Engineer Chuck Gillette.
EXCUSED: None.
Audience: Donna Neill, Claudette Larsen, Rick Rosenberg, Troop 497, Beverly Harper, Dee Osborn, Allen Hall, Paul Bottino and others who did not sign in.
Mayor Hart acknowledged there was a quorum present and indicated that Council Member Densley was excused.
Boy Scout Troop 497 led the Flag Salute
Council Member Johnson gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Staff Report - Application - Plan
Planning Commission DRAFT Minutes
Mike Rodriguez reported that this subdivision consists of 23 lots on a total acreage of 11.03 acres. The property is zoned RE-15 Single Family Residential, minimum lot size 15,000 sq ft with a Subdivision Enhancement Overlay. It is located on the Northwest corner of 600 West and Center Street. The Preliminary Plan shows density that is below what is allowed. The original park site has been turned into a building lot and the Planning Commission recommended approval. Council Member Elliott referred to the Planning Commission Minutes regarding issues with drainage and inquired if that was being addressed. Mike Rodriguez indicated it's being worked out with the Public Works department.
MOTION: Council Member Mehr moved to approve the Preliminary Plan for Arrowhead Subdivision, located at approximately 600 West Center. Jake Meng-Applicant. Tempting LLC-Owner
SECOND: Council Member Johnson
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Elliott |
AYE |
| Council Member Densley |
ABSENT |
Dale Coulam stated that the City Council adopted option 3 last year. The Mayor and City Council agreed that was the preferred option. Mayor Hart read the last paragraph of option 3 of the Proclamation.
Proclamation Option 1
Proclamation Option 2
Proclamation Option 3
MOTION: Council Member Elliott moved to approve a Proclamation 3 regarding Constitution Week as so read
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Elliott |
AYE |
| Council Member Densley |
ABSENT |
Dale Coulam clarified that even though no bids were received the City had to set a Public Hearing for next meeting because it had to be noticed in advance of this meeting. The City is looking at some options and getting some approvals updated before proceeding. Council Member Mehr inquired if the City can demonstrate that those individuals who potentially had interest, knew about the bidding. Dale Coulam stated "yes". Mayor Hart indicated that this provides the City with a couple of options. The Final Plat was not renewed or recorded so essentially the City has to go through the process of rezoning the property. In addition, the Fire Code adopted by Ivins requires larger cul-de-sacs than what were previously approved. Dale Coulam stated the City needs to get the zoning in place for something similar to the density that has been previously approved and then consider options.
Staff Report
Bid Tabulation
Chuck Gillette stated that he received bids late yesterday and only received two (2) bids - one from Sunroc Corporation and one from Interstate Rock Products. The developers contractor, Prime Excavating, indicated they could do it for substantially less but they didn't submit a bid due to confusion or miscommunication. He requested that the City Council reject both bids and then notice it to be re-bid. Council Member Mehr inquired if the bids are as they are because they don't really want the job because of competition. Chuck Gillette clarified that Sunroc Corporation told him their bid wasn't a throw-away bid. Council Member McDonald inquired if part of it was because Prime Excavating already has their equipment on site. Chuck Gillette indicated that mobilization costs would be less because of that but that Prime Excavating would also be less on the other items. Mayor Hart inquired if Prime Excavating was a legitimate bidder. Chuck Gillette stated that they are and the City has used them in the past. Dale Coulam clarified that the City needs to either reject all of the bids or go with the lower of the two (2) bids that were submitted. Mayor Hart commented that the information is now public and procedurally he didn't like it but didn't want to spend more than is needed. The City Council Members agreed.
MOTION: Council Member Elliott moved reject all bids for the Highway 91 Storm Drain and Sewer project and open up for new bids as so described
SECOND: Council Member Johnson
VOTE: The motion carried unanimously.
| Council Member Mehr |
AYE |
| Council Member McDonald |
AYE |
| Council Member Johnson |
AYE |
| Council Member Elliott |
AYE |
| Council Member Densley |
ABSENT |
Council Member Elliott referred to her discussions regarding affordable housing in Ivins recently. She reached out to the contact at the Utah League of Cities and Towns Housing Gap Coalition. A report was issued recently in May 2018 with a lot of data centered along the Wasatch Front and some for Southern Utah. She proposed that the City Council hold a video conference with the coalition on Thursday, October 11, 2018 at 5:30 p.m. That is an off Council meeting week. Mayor Hart indicated that the Planning Commission should be invited to attend as well.
Council Member Johnson reported that Heritage Days is a month away.
Council Member McDonald reported that he'll be attending a meeting for the Washington County Solid Waste District in Germany September 6 through 11, 2018.
Council Member Mehr acknowledged the passing of Cleo Beulah Hunt Gubler, a long time resident of Ivins. He reported that he attended the Days of 47 on Pioneer Day at Washington City. He didn't see anyone from Ivins and he had a nagging feeling that Ivins needs to do something to be more supportive and involved. Mayor Hart stated that he understood that Ivins royalty was there. Council Member Mehr indicated that he did not see them.
Mayor Hart referred to a photo of the Ivins City logo and a concept idea he had for the Ivins entrance sign. He spoke with a friend that works in specialized concrete casting that may draw something up that includes the Red Mountain backdrop and night sky. Council Member McDonald stated that he spoke with his contact and they are too busy. Mayor Hart reported that on the next City Council agenda they will be presented with sketches for the proposed new park on BLM land for the RPP (Recreation and Public Purposes) application. He had a thought that the park and cemetery complex might be named the Anthony W. Ivins Memorial Park and Cemetery and bronze sculpture put in place, after whom the City is named.
Dale Coulam reminded the City Council Members of the upcoming Annual Conference in Salt Lake City with the Utah League of Cities and Towns and for them to let him or the City Recorder know if they planned on attending.
The Citizen Request will not be on a future agenda. It is being handled by Chief Bob Flowers. Council Member Mehr requested that they discuss Ivins' involvement in the Days of 47 Parade.