All present included Mayor Hart,
Council Member Scott,
Council Member Smith,
Council Member Barton,
Council Member Gillespie,
and
Council Member Anderson.
STAFF:
City Manager Dale Coulam,
Director of Finance Cade Visser,
Parks and Recreation Director Marc Christensen,
Chief of Police Jaron Studley,
Fire Chief Dan Cazier,
Public Works Director/City Engineer Chuck Gillette,
and
City Recorder Kari D. Jimenez.
EXCUSED: None.
Mayor Hart called the meeting to order. All Council Members were present. City Attorney Bryan Pack was excused.
Council Member Gillespie led the Flag Salute.
Council Member Gillespie referred to a photo of the American Flag flying over Snow Canyon State Park and gave the invocation expressing gratitude for the nation's recent free election, Utah's recognition as a great place to live, and the beauty of Ivins City. They honor Veterans for their sacrifices, noting Veterans Day's origins in 1919 after World War I. This year’s theme is “A Legacy of Loyalty and Service,” symbolized by blue and red ribbons—blue for Veterans and red for the blood shed to protect freedoms.
There were no disclosures or conflicts of interest with items on this meeting's agenda.
The presentation highlighted the success of fundraisers supporting Roscoe, the new canine officer, and his trainer. The fundraisers, organized by the Defenders of Greater Ivins (DOGI), raised $40,105.44 for the Santa Clara Ivins Police Department’s canine program. The organization’s objective to "do good" was highlighted, and gratitude was expressed to numerous donors, volunteers, and contributors. The fundraisers included in-kind donations, community booths at local festivals, and a significant donation from a donor who wished to remain anonymous. The Public Safety Department also received donations of handmade quilts for comforting children. The fundraisers and presentation of the check to the City, emphasized the collaborative spirit of Ivins residents, with participants standing to be recognized. The presentation concluded with a group photo with Roscoe.
Report
Representatives from Larson and Company, the City's auditors for several years, presented the results of Ivins City's annual audit. Jon Haderlie with Larson and Company has an extensive background in government and accounting and reported that the audit confirmed a clean, unmodified opinion on the City’s financial statements, meaning there were no issues requiring modifications. The auditors tested the City’s financial balances as of June 30 and found them materially correct. They also reviewed internal controls, confirming they were functioning appropriately, with no deficiencies identified. He commended City staff, particularly Dale Coulam and Cade Visser, for their proactive approach to maintaining and discussing financial controls. The auditors also assessed the City's compliance with Utah State Code, finding no compliance issues. They verified budget adherence, appropriate fund balance levels, and proper handling of restricted revenues. No single federal audit was required, as the City did not spend enough federal funds to warrant one. Overall, the audit reported no findings related to financial statements or state compliance, reflecting strong financial management and adherence to standards.
Parks and Recreation Report
SCI Public Safety Report
SCI Fire Report
Marc Christensen reported that youth football, volleyball, and cross-country concluded and they held a successful Halloween Bash which drew large crowds. They handed out 400 slices of pizza and 200 pumpkins for kids to paint. Bingo-in-the-park is continuing until next Thursday, and upcoming events include the Santa in the Park event on the first Thursday of December, featuring a light parade and potential Council photo opportunities with Santa. Upcoming events in December include the Wreaths Across America program at the Ivins City Cemetery on December 14th and the Run Run Reindeer event on December 21st. Youth basketball starts in January and the Parks Department continues to manage park reservations for a variety of sports and activities, maintaining the restrooms and preparing the parks for winter with irrigation winterization and Christmas light installations. Work on the Highway 91 roundabout installation begins Monday, and crews are addressing tumbleweed concerns along the route. Additionally, the RAP Tax was approved, benefiting future projects.
Fire Chief Dan Cazier reported that it was a busy month with no major incidents. They completed a years-long upgrade to the 800 MHz radio system. The initial rollout went smoothly but a few programming issues have since surfaced, requiring reprogramming. He noted that the department's newest ambulance, Medic 31, experienced a mechanical issue with bolts shearing off its frame. It is being repaired in Salt Lake City under warranty, with no cost to the department. Community engagement included participation in Trunk-or-Treat and a fire safety station tour for elementary students, which were both well-received. The department continues to face a nationwide IV fluid shortage due Hurricane Helene, though current supplies remain adequate due to state-authorized expiration extensions. Regarding burn season, he explained changes to state policies which would likely be extended this year, though a specific end date has not been set. The department participated in and won the local "Battle of the Badges" chili cook-off, showcasing their culinary talents and community involvement.
Police Chief Jaron Studley expressed appreciation for the community's support and the monetary donation from DOGI (Defenders of Greater Ivins), which allowed the department to expedite obtaining the new police dog, Rosco. He reported that there was an additional significant donation from a local resident through the Jeffrey Schmidt Foundation and expressed appreciation for the community donating quilts and blankets for children in crisis. It was a busy month with 357 total calls for service, including a notable incident at Red Mountain Resort where an aggravated assault led to an arrest and seizure of ketamine and cocaine. He thanked Fire and EMS for assisting in identifying the severity of the situation. Training updates included Officer Heath completing his field training program and Officer Hines attending Field Training Officer School. Sergeant Hallman was accepted into the FBI’s Executive Command College on his second attempt, which is a prestigious achievement. Chief Studley reported that the Swiss Days and Black Desert events were successful, with minimal incidents. He reported that the SCIPD and SCI Fire Department/EMS will be holding a joint Christmas party. He thanked Fire Chief Dan Cazier and the shared efforts to foster teamwork and community engagement.
| D. |
Planning Commission Report |
No report. There was no Planning Commission meeting on November 5th due to that being election day.
Settlement Agreement
Dale Coulam reported that City Attorney Bryan Pack incorporated what the Council requested.
MOTION: Council Member Scott moved to approve the Padre Lakes Settlement Agreement regarding water overcharge
SECOND: Council Member Smith
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Smith |
AYE |
| Council Member Barton |
AYE |
| Council Member Gillespie |
AYE |
| Council Member Anderson |
AYE |
Development Agreement
Chuck Gillette reported that the purpose of this agreement is to ensure that the segment of roadway is constructed.
MOTION: Council Member Barton moved to approve the Development Agreement for the Kwavasa 2B Subdivision
SECOND: Council Member Gillespie
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Smith |
AYE |
| Council Member Barton |
AYE |
| Council Member Gillespie |
AYE |
| Council Member Anderson |
AYE |
Resolution
Manual
Chuck Gillette reported that they are going through the audit process with the State to strengthen low impact development. The manual was developed and applied by all of the cities in Washington county four (4) years ago but this is the formal adoption of that.
MOTION: Council Member Gillespie moved to approve Resolution No. 2024-20R, a Resolution of Ivins City, Utah, adopting Low Impact Development Application Guidance
SECOND: Council Member Scott
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Smith |
AYE |
| Council Member Barton |
AYE |
| Council Member Gillespie |
AYE |
| Council Member Anderson |
AYE |
Roll call vote. All Council Members were present and voted in favor.
Resolution
There was no discussion, as this is a pass-through increase.
MOTION: Council Member Scott moved to approve Resolution No. 2024-21R, a Resolution of Ivins City, Utah, adopting the Pass-Through of the increase in the Washington County Solid Waste District's Rate
SECOND: Council Member Smith
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Smith |
AYE |
| Council Member Barton |
AYE |
| Council Member Gillespie |
AYE |
| Council Member Anderson |
AYE |
Roll call vote. All Council Members were present and voted in favor.
Email
Proposal
Updated proposal
The Mayor and City Council discussed challenges in obtaining qualified bids. Bid number two is the recommended bid and included removing two existing layers of roofing, inspecting and replacing damaged plywood, and installing a new 80-mil TPO membrane with enhanced durability. That option, while slightly more expensive, offered superior quality, including features like fleece backing to mitigate potential damage from foul balls from the nearby park. Other bids were either incomplete or lacked necessary specifications like material type and scope of work. The Mayor and Council emphasized the urgency of the project due to the roof’s deteriorating condition and the comprehensive approach required for repairs.
MOTION: Council Member Smith moved to approve roof repairs in the amount of $70,923 based on the second bid provided
SECOND: Council Member Barton
VOTE: The motion carried unanimously.
| Council Member Scott |
AYE |
| Council Member Smith |
AYE |
| Council Member Barton |
AYE |
| Council Member Gillespie |
AYE |
| Council Member Anderson |
AYE |
Council Member Gillespie reported referred to the Moderate Income Housing plan that was sent to the State, which they sent back to the City. The City now knows what the State is looking for and that plan will go before the Planning Commission for a Public Hearing and then before the City Council for a Public Hearing and then resubmitted to the State.
Council Member Barton reported that the Halloween Bash remarkable and included assistance from the Ivins Youth City Council and a cornhole showdown with the Ivins Youth City Council. She attended a Friday Facts webinar presentation put on by the Utah League of Cities and Towns regarding Powers and Duties of the Mayor and City Council and it went over what they shall do, may do and cannot do.
There were no other reports.
Mayor Hart reported that he attended a meeting at the Washington County Water Conservancy District where they discussed offering a refund in form of assisting with an AMI metering system.
| C. |
City Attorney Bryan Pack |
Dale Coulam reported that City Recorder Sharon Allen has been promoted to Subdivision Coordinator and will oversee that process from beginning to end and will retain the Deputy City Recorder position as well.
| E. |
Items to be placed on future agendas |