All present included
Council Member Mike Scott,
Council Member Kevin Smith,
Council Member Sharon Barton,
Council Member Sharon Gillespie,
and
Council Member Lance Anderson.
STAFF:
City Manager Dale Coulam,
City Attorney Bryan Pack,
Fire Chief Dan Cazier,
Building and Zoning Administrator Rob Dalley,
Director of Finance Cade Visser,
Public Works Director and City Engineer Chuck Gillette,
and
City Recorder Kari D. Jimenez.
EXCUSED: None.
Mayor Hart acknowledged there was a quorum present.
Council Member Sharon Barton led the Flag Salute
Council Member Sharon Barton gave the Invocation
Council Member Sharon Gillespie referred to agenda item 5)B regarding the Ivins Inspired donation agreement and recused herself due to her sitting on the Ivins Inspired Board of Directors. She had no financial interest but is a volunteer board member. Council Member Lance Anderson did not initially disclose a conflict but later referred to agenda item 5)C regarding the Chinle Cliffs Development Agreement and disclosed that he was involved in that piece of property years ago.
Staff Report
Application
Plan
Declaration of Restrictive Covenants
BACKGROUND and RECOMMENDATION: The law has changed regarding Preliminary Plans since this Preliminary Plan was submitted so they are addressing this through the prior process. The City does not sign this agreement but approves the Preliminary Plan that then goes to Final Plat, with a condition that this agreement is in place. A cross access agreement is a solution that is used in these situations. A Council Member recalled that the main issues that came up sometime ago where that both properties had parking access and addressing the underground gas tanks because those are located right on the property line. The City Attorney clarified that there is a requirement to address that and he thought that the original Conditional Use Permit addressed that. The owner of the property indicated that there is a construction and maintenance easement and the intent is for the property to function as a whole.
MOTION: Council Member Mike Scott moved to approve the Planning Commission's recommendation to approve the Amended Preliminary Plan for Canyon Crossing, located at approximately 1175 Snow Canyon Parkway and Snow Canyon Drive
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 00:51:48.
Agreement
Council Member Memo
Council Member Sharon Gillespie recused herself and sat in the audience.
BACKGROUND and RECOMMENDATION: The City Attorney Bryan Pack explained that Ivins Inspired would be the holding group for the funds. There isn't a way to draft an agreement that fully protects the City. There is the risk of individuals donating to Ivins Inspired, thinking that they are donating to Ivins City and the possibility of any representations made by Ivins Inspired, falling back on the City. There is also a small risk of funds disappearing for whatever reason, a donor asking where the money went and the City not having any control over the money. Mayor Hart clarified that those concerns would be the same as with any 501(C) 3 non-profit. The City Council previously supported fundraising for the purchase of the Whitaker wind sculptures and Ivins Inspired has insurance policies in place wherein Ivins City can be named. One City Council Member had a concern with the City's side of the agreement in the first paragraph where it read that the City would attempt to use any funds donated by Ivins Inspired for the purposes donated, but retains full discretion to direct where the funds are used, as well as there being no deadline identified for the expiration of the agreement. It was also suggested that the agreement define that this is for the Whitaker sculptures. The Mayor and City Council agreed that the language that was of concern in paragraph one (1) be removed, add that either party can terminate this agreement and include a timeframe for the agreement to expire. The City Council requested that they receive a report as to the status of this agreement, as part of the Arts Commissions annual report.
MOTION: Council Member Lance Anderson moved to approve a donation agreement with Ivins Inspired, as amended
SECOND: Council Member Sharon Barton
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 01:27:26.
Document is in progress
BACKGROUND and RECOMMENDATION: The City is not ready to approve this Development Agreement because there is no application at this point. The purpose of this being on the agenda was to give the Council notice that this may be coming forward in the future and that costs for the detention basin would be shared. The discussion may be accessed at time stamp 01:28:20.
Draft Impact Fee Analysis
Draft Impact Fee Facilities Plan
Master Plan
Sewer Rates Analysis - Draft
There was an in depth discussion at the Work Meeting earlier today but no further discussion at the regular meeting.
MOTION: Council Member Lance Anderson moved set the Public Hearing date for July 17, 2025
SECOND: Council Member Kevin Smith
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 01:46:34.
Resolution
BACKGROUND and RECOMMENDATION: All of the departments have done well to stay within budget. There are two minor amendments for some public safety expenditures and for the remodel of the fire station. The discussion may be accessed at time stamp 01:47:50.
MOTION: Council Member Lance Anderson moved to approve Resolution No. 2025-06R, a Resolution of Ivins City, Utah, Adopting the Final Budgets for Fiscal Year Ending June 30, 2025
SECOND: Council Member Sharon Gillespie
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 01:48:56.
Roll call vote. All Council Members were present and voted in favor.
BACKGROUND and RECOMMENDATION: The trend for the June disbursement is 5% less than the prior year but it was unknown why at this point. The Mayor and City Council need to determine a number tonight for the Truth in Taxation process. The estimated shortfall is approximately $470,000 but the City is still relying on other revenue that is not reliable, making the shortfall number closer to $860,000 in the long-term. The Mayor and City Council discussed the number for the Truth in Taxation process, ranging from $470,000 to $860,000. The Mayor and the majority of the City Council agreed with the number being $860,000 as the cap number. One Council Member agreed to go along with that number if the Council agreed to go with a lower number if the shortfall comes in at a lower number than $860,000.
MOTION: Council Member Sharon Barton moved to approve a Truth in Taxation amount of $860,000
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
Presentation
BACKGROUND and RECOMMENDATION: A presentation was provided by Chuck Gillette regarding a permanent speed bump/table at the horse roundabout in front of The Reserve subdivision. A copy of the presentation is available as an attachment to this agenda. Chuck Gillette will determine the in-house cost for this project versus bidding the project out. The discussion may be accessed at time stamp 02:12:14.
Resolution
Memo
BACKGROUND and RECOMMENDATION: This is a formality for a pass-through cost.
MOTION: Council Member Sharon Gillespie moved to approve Resolution No. 2025-07R, a Resolution of Ivins City, Utah adopting the Pass-Through of the increase in the St. George Regional Water Reclamation Facility Rate Increase
SECOND: Council Member Sharon Barton
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
Roll call vote. All Council Members were present and voted in favor. The Motion may be accessed at time stamp 02:25:52.
Resolution
Memo
Rate Adjustment Memo
BACKGROUND and RECOMMENDATION: This is a formality for a pass-through cost.
MOTION: Council Member Lance Anderson moved to approve Resolution No. 2025-08R, a Resolution of Ivins City, Utah adopting the Pass-Through of the increase in the Washington County Water Conservancy District's Regional Water Rate
SECOND: Council Member Kevin Smith
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
Roll call vote. All Council Members were present and voted in favor. The Motion may be accessed at time stamp 02:31:02.
MOTION: Council Member Lance Anderson moved to adjourn
SECOND: Council Member Kevin Smith
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 02:46:08.
The meeting adjourned at 8:16 p.m.
Respectfully,
Kari D. Jimenez, MPA, MMC
Ivins City Recorder