All present included Mayor Pro Tem Sharon Gillespie, Council Member Mike Scott, Council Member Sharon Barton, Council Member Dillon Hurt, and Council Member Wayne Pennington.
STAFF: City Manager Chuck Gillette, Chief of Police Jaron Studley, Director of Finance Cade Visser, City Attorney Bryan Pack, Fire Chief Dan Cazier, Parks and Recreation Director Marc Christensen, Public Works Director and City Engineer Tom Jorgensen, and City Recorder Kari D. Jimenez.
EXCUSED:  None.

Audience: Fred Birnbaum, James Barden, Shad Johnsen, Tiffany Wynn, Barb Lewis, Gail Fulde, Becky & Chuck Warren, Jerry Nostadt, Dave Appel, Andy Appel, Yardlee Appel, Emm Appel, Suzy Appel and others who did not sign in.

A.	Acknowledgement of Quorum

Mayor Pro Tem Sharon Gillespie acknowledged there was a quorum present and all Council Members were in attendance. Mayor Kevin Smith was excused.

B.	Flag Salute

Council Member Mike Scott led the Flag Salute

C.	Invocation

Council Member Mike Scott gave the Invocation

D.	Disclosures

There were no disclosures or conflicts of interest with items on this meeting's agenda.

A.	Department Reports: Parks and Recreation; Public Safety

Parks and Recreation Report

Parks and Rec Staff Report - September 3 2026

SCI Public Safety Report

SCI Fire EMS Report

Electronic reports are available as attachments to this agenda. Verbal reports given by Parks and Recreation Director Marc Christensen, Police Chief Jaron Studley, and Fire Chief Dan Cazier may be accessed at the following time stamps:
Parks and Recreation Director Marc Christensen: 00:03:06
Police Chief Jaron Studley: 00:06:52
Fire Chief Dan Cazier: 00:11:16

B.	Planning Commission Report

A report was provided to the Mayor and City Council. The report provided by Chairperson Perry Brown may be accessed at time stamp 00:17:10.

There was one Citizen Comment submitted by Fred Birnbaum concerning the potential SITLA annexation adjacent to Indigo Trails and requested that discussion be noticed for a date certain sufficiently in advance to allow public participation. It was clarified that the City was waiting on a revised proposal from SITLA and that any required Public Hearings would be noticed in accordance with State law. A copy of the comment is available as an attachment to this agenda and the discussion may be accessed at time stamp 00:20:40.

A.	Public Hearing on the Planning Commission’s recommendations regarding changes to the Ivins City Standard Specifications for Design and Construction

Public Hearing Notice - Amending Standard Specs for Design and Construction CC PH

BACKGROUND and RECOMMENDATION: Proposed amendments to the City's Standard Specifications for Design and Construction were presented. The revisions incorporated updates and clarifications to construction standards that had accumulated over several years. Mayor Pro Tem Sharon Gillespie opened the Public Hearing. There were no comments in person or electronically, and the Public Hearing was closed. There being no comments in person or through the Zoom application, Mayor Pro Tem Sharon Gillespie closed the Public Hearing. The explanation of this agenda item may be accessed at time stamp 00:25:06.

B.	Discuss and consider approval of Ordinance No. 2026-18, an Ordinance of Ivins City, Utah, adopting Construction Specifications

Ordinance

Staff Report and Exhibit A beginning on page 3

BACKGROUND and RECOMMENDATION: The proposed construction specifications were reviewed. The amendments included updated roadway standards, trench backfill and repair details and other infrastructure requirements. Some changes may result in minor additional costs to developers or the City; however, many of the standards are already being applied and are generally consistent with those used by other municipalities. The discussion may be accessed at time stamp 00:26:34.

MOTION: Council Member Dillon Hurt moved to approve Ordinance No. 2026-18, an Ordinance of Ivins City, Utah, adopting Construction Specifications
SECOND:  Council Member Sharon Barton

VOTE: The motion carried unanimously.

Mayor Pro Tem Sharon Gillespie	AYE
Council Member Mike Scott	AYE
Council Member Sharon Barton	AYE
Council Member Dillon Hurt	AYE
Council Member Wayne Pennington	AYE

The Motion may be accessed at time stamp 00:32:00. Roll call vote. All Council Members were present and voted in favor. 

A.	*Presentation and discussion regarding Mojave Estates Park proposal by Up and Atom home school group

Main Street Park Proposal Presentation

BACKGROUND and RECOMMENDATION: Members of the Up and Atom homeschool co-op presented a youth-led concept for improvements to Mojave Estates Park. The concept began with replacing playground equipment destroyed by a fire and expanded to include an outdoor community classroom, shaded play areas, gathering and performance spaces, nature and gardening opportunities, public art, water access and youth market stands. The project is intended to serve residents of all ages and abilities while providing youth with hands-on experience in planning, fundraising, design and implementation. A $2,500 grant was received from the Get Healthy Utah Social Connection Learning Collaborative to assist with initial planning and design. Additional grants, fundraising, community partnerships and public outreach will continue as the concept develops. The Mayor Pro Tem and City Council expressed support for the project. The discussion may be accessed at time stamp 00:33:04.

B.	*Discussion regarding a new location for a Community Garden located behind the Main Street Mojave Estates Park

Community Garden New Location - Staff Report

Community Garden Concept 2 Mojave Estates

BACKGROUND and RECOMMENDATION: A conceptual location for relocating the community garden was presented on approximately .85 acres behind Mojave Estates Park. The property owner has indicated a willingness to allow the City to use the property for an initial five-year period, subject to an agreement, with annual extensions thereafter. The concept includes approximately 30 garden plots, larger garden areas and a potential City greenhouse. Primary infrastructure needs include irrigation, electrical service and site preparation. The existing community garden has been fully utilized, and the proposed location would provide additional capacity. Potential funding sources and operating costs were discussed, as well as Arrowhead Park as a possible long-term location for a permanent community garden. The Mayor Pro Tem and City Council supported continuing to explore the proposed location, obtaining an agreement with the property owner and developing cost estimates. The discussion may be accessed at time stamp 00:45:36.

C.	Continued discussion regarding the fire station remodel and expansion

BACKGROUND and RECOMMENDATION: Engineering work for the Fire Station remodel and expansion was continuing. The Public Safety Work Group met and scheduled a joint Ivins City and Santa Clara City meeting for Thursday, October 22, 2026 at 5:30 p.m. at the Ivins City Fire Station, which will include Police and Fire Department updates and an opportunity to tour the Fire Station. Fundraising efforts will launch during Heritage Days and will include merchandise, donation envelopes and QR-code donation opportunities. Additional fundraising outreach is also being planned. The discussion may be accessed at time stamp 00:58:48.

D.	Discussion regarding progress of updating the Land Use Plan Map

BACKGROUND and RECOMMENDATION: Business outreach surveys have been distributed, with responses beginning to be received. Outreach is being conducted with existing businesses, owners of undeveloped commercial property and developed commercial property. Additional contact information is being gathered for the next phase of outreach. Visual examples of different housing types are being collected for use during future meetings and community outreach, and General Plan information relevant to the Land Use Plan Map process has been compiled for review. Matt Lou is assisting with facilitation of the Land Use Plan Map process on an as-needed basis. Several potential consultants were contacted regarding availability and cost, and Mr. Lou offered to assist with meetings without charge unless the scope of work expands. His familiarity with Ivins and land use matters were identified as beneficial, and his role is to facilitate the process rather than direct land use decisions. The discussion may be accessed at time stamp 01:03:34.

A.	Approval of City Council and Planning Commission Joint Work Meeting Minutes for August 20, 2026

Minutes - DRAFT

B.	Approval of City Council Meeting Minutes for August 20, 2026

Minutes - DRAFT

MOTION: Council Member Mike Scott moved to approve the Consent Agenda
SECOND:  Council Member Sharon Barton

VOTE: The motion carried unanimously.

Mayor Pro Tem Sharon Gillespie	AYE
Council Member Mike Scott	AYE
Council Member Sharon Barton	AYE
Council Member Dillon Hurt	AYE
Council Member Wayne Pennington	AYE

The Motion may be accessed at time stamp 01:09:55.

A.

Council

The City Council reports may be accessed at time stamp 01:10:08.

B.

Mayor

Excused. No report.

C.	City Manager Chuck Gillette

The City Manager report may be accessed at time stamp 01:21:32.

D.	Items to be placed on future agendas

Items to be placed on future agendas are identified throughout the meeting and will be included on upcoming City Council agendas.

There was no cause to adjourn to a Closed Meeting.

MOTION: Council Member Mike Scott moved to adjourn
SECOND:  Council Member Sharon Barton

VOTE: The motion carried unanimously.

Mayor Pro Tem Sharon Gillespie	AYE
Council Member Mike Scott	AYE
Council Member Sharon Barton	AYE
Council Member Dillon Hurt	AYE
Council Member Wayne Pennington	AYE

The Motion may be accessed at time stamp 01:33:50 The meeting adjourned at 7:04 p.m.

Respectfully,

Kari D. Jimenez, MPA, MMC
Ivins City Recorder