All present included Mayor Hart,
Council Member Elwell,
Council Member McDonald,
Council Member Roberts,
Council Member Mendenhall,
and
Council Member Densley.
STAFF:
City Manager/Attorney Dale Coulam,
Director of Finance Wally Ritchie,
Public Safety Director Bob Flowers,
Building and Zoning Administrator Kevin Rudd,
and
Deputy City Recorder Martha Wilson.
EXCUSED: None.
Audience: Jenny Johnson, Marie Hansen, Lance Anderson and others who did not sign in.
Mayor Hart acknowledged there was a quorum present and indicated Council Member Mendenhall and Council Member Roberts may be in attendance later.
Council Member Densley led the Flag Salute
Council Member Roberts arrived at 5:35 p.m.
Council Member Densley gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Mayor Hart requested that the rules be suspended to move agenda item 5)A to immediately follow the current agenda item of 2)A
MOTION: Council Member Elwell moved to suspend the rules and bring item 5)A to this point in the agenda after 2)A
SECOND: Council Member McDonald
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Roberts |
AYE |
| Comuncil Member Densley |
AYE |
| Council Member Mendenhall |
ABSENT |
Mayor Hart stated that the Heritage Days celebration was wonderful, with a lot of interesting and fun activities. He recognized the committee and thanked them for their work. He had several individuals comment on how interesting and informational the Mayor's Walk was and he hopes to see that as a part of the celebration in the future.
Council Member Mendenhall arrived at 5:40 p.m. She had no disclosures or conflicts of interest with items on this meeting's agenda.
Marie Hansen bread the following Mission Statement for Heritage Days: "The purpose of Ivins Heritage Days is to celebrate the founding of Ivins, to honor and celebrate the early settlers, to share the history of Ivins with the residents, to promote community spirit and to unite long time residents and new residents". Ivins Heritage Days has grown over the past few years and the committee is seeing that it could turn into something spectacular. It's close to the July 24th celebration and that is causing some negative effects. The committee is proposing to combine the two (2) events. There have been complaints about the heat for the July 24th celebration as well as that being a State holiday and a number of people are out of town or attending the County-wide Days of 47 celebrations elsewhere. They would like to incorporate some of the things that occur at the 24th of July celebration into Heritage Days, including the parade. Ivins does not want to turn it into another Swiss Days that Santa Clara holds or to copy that. They are proposing to start with a themed parade that would be organized by the Historical Society. Rather than holding a 5k run, the committee proposed to hold a bike race. They would also like the Soapbox Derby to continue and suggested that the Ivins Police Department head that up to draw in other entries to compete in the derby. They would like to focus on obtaining more sponsors. They would like to continue to hold the Fire Fighters breakfast, flag raising ceremony, Mayor's walk, a movie the night before w/root beer floats and popcorn and have the vendors set up on Friday to be open for Friday evening. They would also like to continue with the free children's day games on Saturday. They would request a combined budget of $8,000 to $10,000 to include what was referenced as well as entertainment and possibly fireworks. Mayor Hart noted that the City is unable to get marching bands in July because schools not in session. Marie Hansen thanked Benny Sorensen, Jen Chapman and City staff that helped and stated they were incredible. Mayor Hart indicated he has received emails from residents who are not of the LDS faith, inquiring why the City celebrates what they perceive to be a religious holiday. It's a State holiday and Utah's heritage is what it is but there are some concerns about that and from that standpoint, the community may in general want to be more involved.
5) DISCUSSION AND POTENTIAL ACTION ITEMS
A. Discuss and consider combining July 24th activities with Heritage Days Celebration.
Council Member Mendenhall agreed that by allowing the vendors to set up and start the day before, it gives them more purpose and opportunity to make more money. She recommended not holding the celebration during the St. George Marathon or the Huntsman Senior Games. Everything that was presented ties into making the celebration more efficient. Regarding budget, the biggest budget number is for advertising and then entertainment. She stated that everything they are proposing is a wonderful idea. Council Member Elwell referred to moving to Ivins in 1995 and how impressed he was with the July 24th celebration. When Heritage Days came along, in his mind that celebration gave a more personal feeling to the celebration above and beyond what he felt relative to the July 24th celebration. He agrees 100% with the proposal and feels it is a way to keep that spirit of Heritage Days celebrating Ivins specifically. He referred to the budget and stated he would like see fireworks included and is okay with a budget of $8,000 or $10,000. Council Member McDonald did not have any objections to combining the activities and was in favor. Council Member Roberts was in favor of combining the activities and referred to what's occurring in the county as a whole. Rather than every city holding celebrations for every holiday, there is a trend to combine those activities and for cities to concentrate on their own unique events. This would give Ivins a chance to obtain supporters from the County as a whole. Council Member Densley is in favor of this and inquired if it would begin in 2015. Marie Hansen indicated that is the plan and the sooner the committee knows when or if the Council would like to do this, the sooner they can begin planning. The dates would be the third Friday and Saturday in September. Dale Coulam clarified that the sooner the Council make a decision on this the better so that the event can be included in the County events calendar and other calendars for the upcoming year. Regarding the budget, the majority of the funds have already been budgeted for and there can be adjustments within line items. Council Member Mendenhall stated that in the future it would be nice to see a line item budget for the celebration. Mayor Hart clarified that the committee consists of Jenny Johnson, Marie Hansen, Ruth Roberts and Lydia Nelson.
MOTION: Council Member Densley moved to approve the combination of the July 24th and the Heritage Day to take place the third Friday and Saturday of September
SECOND: Council Member Mendenhall
VOTE: The motion carried unanimously.
| Council Member Elwell |
AYE |
| Council Member McDonald |
AYE |
| Council Member Roberts |
AYE |
| Comuncil Member Densley |
AYE |
| Council Member Mendenhall |
AYE |
Public Safety Rept
Parks & Rec Rpt.
Dale Coulam reported that Benny Sorensen was at Flag Football but that he previously provided a written report to the Mayor and City Council, a copy of which is available by request through Ivins City Hall.
Bob Flowers previously provided a written report to the Mayor and City Council. A copy of the report is available by request through Ivins City Hall. He reported on the recent flooding and indicated the response went well. The volunteers were marvelous and several spent the afternoon assisting with the flood situation. They will be installing radios in the public safety command vehicle which will assist with using that vehicle on scene. Being on scene gives the residents a feel that public safety is there and it makes it easier to coordinate. The public safety department will be focusing on individuals failing to yield to pedestrians in the roundabouts as well as speeding in neighborhoods. Things are going well with the Drug Task Force and overall everything is going really well. Mayor Hart referred to the recent storm and indicated that the response was very quick and he complimented City staff for that. He also referred to a bound report that Chief Flowers provided to the City Council previously. Terri Fabio worked hard on that report and asked that she be thanked for that.
Staff Rpt
Concept Plan
Plan
Kevin Rudd reported that this subdivision is located on the southeast corner of 600 South and Main Street and consists of 19 lots on a total acreage of 4.61 acres. The property is zoned R-1-7.5 Single Family Residential. The proposed lots and improvements appear to be in compliance with City Ordinances. Council Member Roberts referred to the two (2) lots on Main Street. Kevin Rudd clarified that those lots will front Main Street and will be landscaped.
Chairperson Anderson reported that the Planning Commission held two Public Hearings regarding a Class V Conditional Use Permit for a Retail Store for Family Dollar and an amended Class IV Conditional Use on a proposed renovation to Hafen's Nursery building/Eisenhauer Market building for a fast food restaurant. The Planning Commission recommended the Class V Conditional Use Permit for Family Dollar be approved and forwarded that item to the City Council for a Public Hearing. They approved the Class IV Conditional Use Permit for the building renovation. They also discussed a recommendation on a proposed General Plan Amendment to change the Land Use Plan from Low Density Residential to Commercial Resort located adjacent to and north of the Coyote Gulch Commercial area in the Kayenta Development. The Planning Commission's recommendation was to modify the land use amendment to approximately 4.2 acres rather than the requested 7.67 acres. Dale Coulam encouraged the City Council to listen to the Planning Commission's discussion regarding their recommendation. He clarified that Terry Marten's request is still for the 7.67 acres.
2014 Finan Review
2014 Financial
Wally Ritchie provided a PowerPoint presentation, a copy of which is available by request through Ivins City Hall. He reported that the Auditors have completed their field work and stated that the General and Enterprise Funds revenues exceeded expenditures, all City Service levels were maintained, there was no new long-term debt, General Fund Revenues and Expenditures were significantly below budget and some large projects were postponed to Fiscal Year Ending 2015. He indicated that the City Manager and Department Heads controlled costs, the General Fund Reserves increased by $46,053, the Enterprise Funds are healthy and the postponed Capital Projects and inflated revenue projection will affect the Fiscal Year Ending 2015 budget.
2015 Finan Review
2015 Amend Financial
Wally Ritchie referred to a PowerPoint presentation. A copy of the presentation is available by request through Ivins City Hall. He stated that the purpose for the amendments were to adjust revenue projects, address postponed Capital Projects, look at salary allocations and review the State Auditor requirements and maintain service levels. He indicated that the combined City budget has been reduced. The General Fund is a balanced budget, all City service levels have been maintained, there has been a reduction of Revenues and Expenditures, the Street Impact Fee Fund and Capital Projects Fund increased due to projects, the Water Fund revenue was reduced, Wastewater revenues were maintained and Enterprise Fund expenses were adjusted for labor allocations and the State Auditor requirements.
Council Member Elwell expressed how great it has been to have Martha with Ivins. She has been an inspiration, smile and pleasant demeanor each time he asked her a question. He thanked her for all that she has done.
Council Member McDonald meant to tell the Heritage Days committee that when the City holds the soap box derby, the road needs to be marked and blocked in advance.
Council Member Mendenhall expressed her thanks along with Council Member Elwell's. Council Member Mendenhall served on the Planning Commission for a long time and worked with Martha during that time. She indicated that Martha was efficient, fun and a great source of information. It has been wonderful having her with the City.
Council Member Roberts reiterated what Council Member Elwell expressed and stated she was pleasant to work with and will be missed.
Council Member Densley indicated that the person that's going to miss Martha the most will be Kevin Rudd. He has given her a lot of responsibility. Council Member Densley reported that they will be taking a bus ride on Tuesday morning, October 7, 2014 on the new proposed bus route.
Mayor Hart reported that the City held a meeting on October 1, 2014 with some of the residents that were impacted on 400 South by the flooding. He appreciated Dale organizing that and for Chuck and Dave attending the meeting to discuss in detail about some of the things the City is planning in response to the most recent storm. Mayor Hart is going to write a newsletter article about the most recent event and what the City is going to do. He requested information from Staff so that the newsletter article addresses the things that have been discussed so that people know, for example, where they can obtain sandbags and items like that. He reported that a special event will be held at the Veteran's Home on October 16, 2014 at 2:00 p.m., honoring the Korean War Veterans. He and St. George Mayor Pike have been asked to issue proclamations. Mayor Pike called Mayor Hart and asked if it was alright for him to attend and be a part of that event. Mayor Hart indicated that facility is a regional facility and Ivins would love to have all of the Mayor's from all counties to be a part of that event.
Dale Coulam reported that for the last rain event, the City had two (2) pallets full of sandbags that were located in the firehouse parking lot. The City has since moved those to the larger parking lot close to the recycling binnies. The City temporarily closed 200 South between Suncrest West and 200 West. The City felt it would be best to temporarily close that area while the crews cleaned up the area, so as not to be exposed to unnecessary traffic and speeding vehicles while they're cleaning up. That area is planned to re-open on Monday, October 6, 2014 and portable speed limit signs will be placed to assist with educating the public. That area will also be patrolled and enforced through citation if need be. City staff met at the Snow Canyon/Tuacahn Drive roundabout with the Artist and talked about what improvements will be required as far as a base for the center piece and Chuck is working on a design. The City also talked about what would be required to stop a vehicle and the consensus was that rather than placing a reinforced block wall, they will make it look more natural and use some large boulders at certain locations and smaller boulders throughout the roundabout. Mayor Hart inquired if the City is still looking into placing cameras to monitor the sculpture. Dale Coulam indicated the City is and is looking at where the power is located as well as where cameras could be located. The Artist was asked if the finish date will still be in December and the Artist is hopeful for that but it could be pushed into January, 2015.
Council Member Roberts inquired if items that were discussed at the meeting regarding flooding, on a future agenda. Dale Coulam clarified that similar to what the City just approved above Puerto Drive, will come forward for approval as designed and bids are obtained. Council Member Roberts referred to a report that Dave Glenn and Chuck Gillette are going to give at a future City Council meeting and thought it would be appropriate for them to show what the mitigation plan is that includes a map of where it floods in the City.