City Council

Copy of the City of Ivins record for City Council, preserved by OwnUtah.com Ivins Meetings. Official source: City of Ivins Granicus archive.

CITY COUNCIL
MINUTES
March 20, 2025

MAYOR AND COUNCIL: The meeting was called to order at 5:30 p.m. and announced there was a quorum present.

All present included Mayor Hart, Councilmember Sharon Gillespie, Councilmember Sharon Barton, Councilmember Mike Scott, Councilmember Lance Anderson, and Councilmember Kevin Smith.
STAFF: City Manager Dale Coulam, City Attorney Bryan Pack, Director of Finance Cade Visser, Building Official Rob Dalley, Building and Zoning Administrator Mike Haycock, Public Safety Director Jaron Studley, Parks and Recreation Director Marc Christensen, and Deputy City Recorder Sharon Allen.
EXCUSED: None.

Audience: Dave Gust, Lisa Ganz, Tonya Dalley, Pam Gardiol, and others who did not sign in.

Mayor Hart acknowledged there was a quorum present.

Council Member Kevin Smith led Flag Salute.

Council Member Kevin Smith gave the Invocation.

There were no disclosures or conflicts of interest with items on this meeting's agenda.

2)	REPORTS, PRESENTATIONS AND APPOINTMENTS

A Youth Group provided a presentation to the Mayor and City Council with role-playing as part of the presentation. the discussion may be accessed at time stamp 00:15:18.

Electronic reports are available as attachments to this agenda and verbal reports given by Building and Zoning Administrator Mike Haycock, Public Works Director and City Engineer Chuck Gillette and Director of Finance Cade Visser, may be accessed at the following time stamps:
Building and Zoning Administrator Mike Haycock: 00:05:30
Public Works Director and City Engineer Chuck Gillette: 00:07:30
Director of Finance Cade Visser: 00:12:58

A report was provided to the Mayor and City Council. The report provided by Commissioner Pam Gardiol may be accessed at time stamp 00:38:30.

There was a request to suspend the rules. The discussion may be accessed at time stamp 00:43:40.

MOTION: Councilmember Sharon Barton moved to suspend the rules and bring agenda item 5)D to this point in the agenda
SECOND: Councilmember Lance Anderson

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 00:43:48.

5)	DISCUSSION AND POTENTIAL ACTION ITEMS

BACKGROUND and RECOMMENDATION: The current Fiscal Year 2025 Budget allocates funds for landscaping along Highway 91 with a priority to complete landscaping of the roundabout at Highway 91 and 400 West with irrigation, plants and decorative rock. After preparing and distributing bid packets and receiving 8 bids from local landscaping companies, staff recommends awarding the contract to the lowest bidder. The discussion may be accessed at time stamp 00:44:36.

MOTION: Councilmember Sharon Gillespie moved to approve a bid for landscape installation in the roundabout on Highway 91 and 400 West, an expenditure in the amount of $26,366 to Creative Edge Designs to complete the landscape project in the roundabout on Highway 91 and 400 West
SECOND: Councilmember Sharon Barton

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 00:48:16.

A resident in The Reserve subdivision across from the Black Desert Resort read a Citizen Comment regarding his concern about the location of a recently placed construction trailer at Black Desert Resort. It was clarified that the City has received an application to address the Conditional Use Permit for the placement of construction trailers at Black Desert Resort and the Planning Commission will address that application at their April 1st meeting. The discussion may be accessed at time stamp 00:49:24.

BACKGROUND and RECOMMENDATION: Things are changing in the Water Master Plan and making this change would eliminate the requirement to install secondary water systems. Mayor Hart opened the Public Hearing. There being no comments in person or through the Zoom application, Mayor Hart closed the Public Hearing. The discussion may be accessed at time stamp 00:59:02.

There was no discussion.

MOTION: Councilmember Lance Anderson moved to approve Ordinance No. 2025-05, an Ordinance of Ivins City, Utah, amending the Subdivision Ordinance to remove requirements for installation of secondary water systems on new development
SECOND: Councilmember Sharon Gillespie

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 01:02:08. Roll call vote. All Council Members were present and voted in favor.

5)	DISCUSSION AND POTENTIAL ACTION ITEMS

BACKGROUND and RECOMMENDATION: Applications have been received and reviewed and the Mayor recommends that the current Planning Commission Member, Pam Gardiol, be re-appointed to the Planning Commission. A City Council Member inquired as to the process for appointment and it was clarified that the Mayor put information in the newsletter with a deadline for applications to be received. He received two (2) applications and shared them with the City Council and then made his recommendation. Another Council Member voiced frustration with the advice and consent process for appointment and commented that the City Council needs to interview candidates, ask questions and make a decision that way. There was a request that the advice and consent process be discussed on a future City Council agenda.

MOTION: Councilmember Lance Anderson moved to approve Resolution No. 2025-02R, a Resolution of Ivins City, Utah, appointing a Planning Commission Member, Pam Gardiol
SECOND: Councilmember Mike Scott

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 01:14:18. Roll call vote. All Council Members were present and voted in favor.

BACKGROUND and RECOMMENDATION: This was renewed for ten (10) years in 2015 and what is before the Mayor and City Council is almost the same agreement. One Council Member expressed concern about installation of power poles and requiring the lines to go underground for public safety reasons. It was expressed by the current City Manager and former City Attorney that would be a legal battle. The Council expressed concerns about the status of replacing cobra light fixtures. It was clarified that the City is doing that and that is not part of this agreement. The Council felt that the door was open to negotiate and requested this agenda item be continued. The discussion may be accessed at time stamp 01:15:24.

MOTION: Councilmember Sharon Gillespie moved to continue discussion regarding Ordinance No. 2025-06
SECOND: Councilmember Lance Anderson

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 01:26:44

MOTION: Councilmember Lance Anderson moved to suspend the rules and bring agenda item 6)A to this point in the agenda.
SECOND: Councilmember Mike Scott

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 01:31:58.

A.	Approval of City Council Meeting Minutes for March 6, 2025

MOTION: Councilmember Kevin Smith moved to approve the Consent Agenda
SECOND: Councilmember Mike Scott

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 01:32:16.

MOTION: Councilmember Lance Anderson moved to suspend the rules and move to reports
SECOND: Councilmember Kevin Smith

8) REPORTS

A. Council

The City Council reports may be accessed at time stamp 01:32:54.

B. Mayor

No report

C. City Attorney Bryan Pack

No report

D. City Manager Dale Coulam

No report

E. Items to be placed on future agendas

One City Council Member inquired as to discussion regarding implementing the General Plan and the need for a City Planner. Rob Dalley will be appointed as the Building Official/Interim Zoning Administrator and Building/Zoning Department Head at the next City Council meeting and staff recommended that the City evaluate Rob in that role for the next few months to see if there are any gaps or what the actual planning need is. There will also be a discussion on a future agenda to consider the process for appointing Planning Commission members. The discussion may be accessed at time stamp 02:14:04.

5) DISCUSSION AND POTENTIAL ACTION ITEMS

C. Discuss and consider approval of expenditure for construction of 10" waterline installation in conjunction with Old Highway 91 Phase 2 Improvement Project

Staff Report
BACKGROUND and RECOMMENDATION: The Ivins City Water Master Plan identifies potential annexation areas south and west of Old Highway 91 and Kayenta has approached the City to request the incorporation of parts of the Kayenta Water Users service area into the Ivins City water system. That area is known as the Moenkopi subdivision and is bordered by Kayenta Parkway, Kwavasa Drive, Old Highway 91 and Dry Wash. After reviewing the development potential, staff has determined that a 10-inch waterline is necessary along Old Highway 91 to ensure adequate service through buildout. This project was not included in the previous Water Master Plan but will be added to the next plan as fully impact fee eligible. The Mayor and City Council were concerned that this expenditure is not budgeted for and discussed addressing the immediate need and only doing do what was necessary at this point. The discussion may be accessed at time stamp 01:28:54 and 01:39:54.

MOTION: Councilmember Mike Scott moved to approve an expenditure for putting two (2) sleeves under the road rather than the full line, in an amount not to exceed $100,000
SECOND: Councilmember Sharon Gillespie

VOTE: The motion carried unanimously.

Councilmember Sharon Gillespie AYE

Councilmember Sharon Barton AYE

Councilmember Mike Scott AYE

Councilmember Lance Anderson AYE

Councilmember Kevin Smith AYE

The Motion may be accessed at time stamp 01:58:08.

E. Discussion and review of SCIPD and SCIFR Budgets

BACKGROUND and RECOMMENDATION: The Mayor and City Council discussed these budgets, a copy of which are available as attachments to this agenda. One Council Member has prepared a chart for the Public Safety Department and determined that for the last dozen years, the cost for Ivins share, tracks almost exactly with inflation and population increases. If the population doubles, more officers and equipment are needed. With Fire and EMS, that budget the last three (3) years has been almost 100% due to salary. The Mayor and City Council agreed to continue to move forward with these budgets. The discussion may be accessed at time stamp 02:00:06.

Police Budget
Fire EMS Budget
Excel - Fire

7)	CONSENT AGENDA ITEMS FOR DISCUSSION

9)	CLOSED MEETING

There was no cause to adjourn to a Closed Meeting.

10)

ADJOURNMENT

MOTION: Councilmember Lance Anderson moved to adjourn
SECOND: Councilmember Kevin Smith

VOTE: The motion carried unanimously.

The Motion may be accessed at time stamp 02:14:00

The meeting adjourned at 7:42 p.m.

Respectfully,

*Kari D. Jimenez, MPA, MMC
Ivins City Recorder

*Deputy City Recorder Sharon Allen was in attendance at this meeting. City Recorder Kari D. Jimenez prepared these Minutes.

Councilmember Sharon Gillespie	AYE
Councilmember Sharon Barton	AYE
Councilmember Mike Scott	AYE
Councilmember Lance Anderson	AYE
Councilmember Kevin Smith	AYE