All present included
Council Member Mike Scott,
Council Member Kevin Smith,
Council Member Sharon Barton,
Council Member Sharon Gillespie,
and
Council Member Lance Anderson.
STAFF:
City Manager Chuck Gillette,
City Attorney Bryan Pack,
Director of Finance Cade Visser,
Parks and Recreation Director Marc Christensen,
Chief of Police Jaron Studley,
and
City Recorder Kari D. Jimenez.
EXCUSED: None.
Audience: Carolyn Dominik, Wayne Pennington, Bonnie Kline, Barb Erwin, James Barden, Barbara Lewis, Kathy Smith and others who did not sign in.
Mayor Chris Hart acknowledged there was a quorum present. All Council Members were in attendance.
Council Member Lance Anderson led the Flag Salute
Council Member Lance Anderson gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
A report was provided to the Mayor and City Council. The verbal report provided by Cheyne McDonald may be accessed at time stamp 00:02:52.
There were no representatives present to provide a report.
Report
BACKGROUND and RECOMMENDATION: Larson & Company presented the results of their independent audit of Ivins City’s financial statements for the fiscal year ending June 30, 2025. The audit examined financial data, accounting practices, management estimates, and overall presentation to ensure the statements were free from material misstatements. The auditors issued an unmodified opinion, confirming that the city’s financial statements conform to generally accepted accounting principles. The report is available as an attachment to this agenda and the discussion may be accessed at time stamp 00:14:04.
Parks and Recreation Report
Public Safety Report
Electronic reports are available as attachments to this agenda and verbal reports given by Parks and Recreation Director Marc Christensen and Police Chief Jaron Studley, may be accessed at the following time stamps:
Parks and Recreation Director Marc Christensen: 00:30:04
Police Chief Jaron Studley: 00:38:06
Report
An electronic report is available as an attachment to this agenda and the verbal report given by Director of Finance Cade Visser, may be accessed at the following time stamp: 00:42:10.
No report. There was no Planning Commission meeting on Tuesday, November 6, 2025 due to the General Election.
Ordinance
BACKGROUND and RECOMMENDATION: Current City Code does not allow for a City employee to be a member of the Arts Commission and the Mayor and City Council agreed that should be allowed, requiring an amendment to Ivins City Code.
MOTION: Council Member Sharon Gillespie moved to approve Ordinance No. 2025-21, an Ordinance of Ivins City, Utah, amending section 2.07.101 of the Ivins City Code to allow one employee of Ivins City to be a member of the Arts Commission
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 01:12:12. Roll call vote. All Council Members were present and voted in favor.
Staff Report
Bid info
BACKGROUND and RECOMMENDATION: Ivins City has acquired bids and after reviewing those bids, recommends awarding the contract to Progressive Contracting. They have demonstrated satisfactory performance on past City projects and provided the lowest responsible and responsive bid. The discussion may be accessed at time stamp 01:12:58.
MOTION: Council Member Kevin Smith moved to approve the Construction Contract for Snow Canyon Parkway & Hamblin Parkway Roundabout to Progressive Contracting in the amount of $1,108,773.00 for construction plus an additional $120,000 for contingency, power relocation, geotechnical services and construction management for a total of $1,228,733.00
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
| C. |
* REMOVED FROM THE AGENDA: Continued discussion regarding the current proposal for the SITLA 40 property consisting of 3000 square foot lots |
City Code items to review-add or change
BACKGROUND and RECOMMENDATION: This agenda item will be discussed in depth at a City Council Work Meeting on November 20, 2025.
MOTION: Council Member Lance Anderson moved to continue
SECOND: Council Member Mike Scott
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 01:25:20.
SHAC Interlocal Agreement - 1999
SHAC Capital Cost and Entity Share Cost
SHAC - Use by City of Residence
BACKGROUND and RECOMMENDATION: The primary purpose of this discussion was to be as transparent as possible regarding the Interlocal Agreement with the City of St. George. Ivins City and the City of Santa Clara entered into that agreement in 1999 that commits Ivins to paying for the SHAC in perpetuity. One of the City Council Members met with the City of St. George recently and the SHAC operates at a loss of $600,000 annually. Ivins had 8.55% of residents visit last year and 8.3% this year. Ivins asked the City of St. George to allow Ivins City employees to be able to use the aquatic center at no cost but there hasn't been a response to that request. Ivins is paying approximately $50,000 per year and residents are still having to pay $4 each to go to the SHAC. She suggested that a survey be conducted as to why more people do not frequent the SHAC - is it because of cost, is the water too hot or too cold and similar. The City of St. George has the social media staff to promote the SHAC but has not done so. The discussion may be accessed at time stamp 01:25:48.
Staff Report
BACKGROUND and RECOMMENDATION: Ivins City currently has cameras and security at City Hall, the Police Station, Animal Shelter and Unity Park on various systems that do not integrate with one another. As the City continues to grow, so will the need for a unified security system that operates on a single, centrally managed network. Included in the purchase is parts, labor, installation, software and a 10-year contract. Included in the 10-year contract is a 10-year warranty on parts and automatic upgrades to the software. Staff recommended that the City Council approve the contract with Verkada to upgrade the City's security system. The Mayor and City Council had concerns with the cost, the length of the contract, the need for this type of system and the inability to ask a representative of Verkada questions. The Mayor and City Council requested a presentation by Verkada at the next City Council meeting. The discussion may be accessed at time stamp 01:33:48.
MOTION: Council Member Sharon Gillespie moved to continue item 5)F discussion to consider approval of expenditure to purchase Verkada security system
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 01:48:58.
Utah Code 20A-1-510 Midterm vacancies in municipal offices
Midterm Vacancy of City Council Procedure
Midterm Vacancy Candidate Questionnaire
BACKGROUND and RECOMMENDATION: The Mayor and City Council discussed this process, with one Council Member commenting that after the Election Canvass, which will be held on November 17th, the City could post that the position will be available and then during the month of December, applications could be accepted. Once the questionnaires and applications are received, City Council Members can be provided access to review that information and then all of the candidates would meet with two (2) Council Members for interviews. Once the new Mayor is sworn in, in an open meeting the Mayor and City Council could interview the applicants in depth and then vote. The City Attorney commented that the interviews would need to occur in an open meeting but there was nothing that could keep the Council from contacting the applicants and the only thing that the City can require of an applicant, is to submit their name but any applicant would want to follow whatever process the City Council is requesting. The City Attorney also explained that there is a process that allows the outgoing City Council Member who will become the new Mayor, to participate in the vote. Another Council Member commented that the number of applicants will determine the amount of time the applicants would be interviewed and requested that the questionnaire contain 10 or fewer questions. The City Attorney will draft a Resolution outlining the process for the Mayor and City Council to review and discuss at the next City Council meeting. The discussion may be accessed at time stamp 01:51:00.
Memo
BACKGROUND and RECOMMENDATION: Staff proposed shifting regular City Council meetings to the first and third Tuesdays of each month. The Planning Commission could then meet on the second and fourth or last Tuesdays. This change would establish Tuesday evenings as meeting night for City business and staff and officials could plan their schedules around a consistent weekly cadence of Tuesday meetings. Additionally, staff proposed that the City Council meetings begin at 4:30 p.m., with public hearings scheduled no earlier than 5:30 p.m. A memorandum regarding this is available as an attachment to this agenda. The Mayor and City Council discussed these proposed changes, were not in favor of the changes and indicated that the meeting schedule should remain as it is. The discussion may be accessed at time stamp 02:07:02.
2026 City Council Schedule w options
BACKGROUND and RECOMMENDATION: The Mayor and City Council approved the Ordinance based on their discussion of agenda item 5)H. The discussion may be accessed at time stamp 00:00:00.
Gillespie approve option 2 for 5:30 Thursdays; Scott Second; all in favor; MScott wants to know what the PC wants and CC to encourage the PC to move to 2nd and 4th Thursdays
MOTION: Council Member Sharon Gillespie moved to approve option 2 of Ordinance No. 2025-22, an Ordinance of Ivins City, Utah, adopting the City Council Meeting Schedule for the Calendar Year of 2026, keeping it on Thursdays, with the exception of changing the start time to 5:30 p.m.
SECOND: Council Member Mike Scott
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 02:21:06.