All present included
Council Member Mike Scott,
Council Member Kevin Smith,
Council Member Sharon Barton,
Council Member Sharon Gillespie,
and
Council Member Lance Anderson.
STAFF:
City Manager Chuck Gillette,
City Attorney Bryan Pack,
Director of Finance Cade Visser,
Building and Zoning Administrator Rob Dalley,
Fire Chief Dan Cazier,
and
City Recorder Kari D. Jimenez.
EXCUSED: None.
Audience: Shad Johnsen, Wayne Pennington, Gail Fulde, Laurel Bryant, Becky & Chuck Warren, Kathy Smith, Liz Fortney and others who did not sign in.
Mayor Chris Hart acknowledged there was a quorum present. All Council Members were in attendance.
Council Member Mike Scott led the Flag Salute
Council Member Mike Scott gave the Invocation
There were no disclosures or conflicts of interest with items on this meeting's agenda.
Proclamation
Mayor Chris Hart read the Proclamation, a copy of which is available as an attachment to this agenda. Wreaths Across America Day will be held on Saturday, December 13, 2025 at Ivins City Cemetery. The discussion may be accessed at time stamp 00:02:52.
MOTION: Council Member Sharon Gillespie moved to approve a Proclamation designating December 13th, 2025 as National Wreaths Across America Day here in Ivins City
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 00:08:16.
Building Dept Report
Public Works Summary of Operations
Engineering Report
Finance Report
Electronic reports are available as attachments to this agenda and verbal reports given by Fire Chief Dan Cazier, Building and Zoning Administrator Rob Dalley, and Director of Finance Cade Visser, may be accessed at the following time stamps:
Fire Chief Dan Cazier: 00:08:56
Building and Zoning Administrator Rob Dalley: 00:17:30
Director of Finance Cade Visser: 00:19:40
A report was provided to the Mayor and City Council. The report provided by Commissioner Pam Gardiol may be accessed at time stamp 00:22:08.
Arts Commission 2025 2026 Action Plan
Arts Commission - Art Districts Map 2
BACKGROUND and RECOMMENDATION: A presentation was provided by Michele Adams with the Arts Commission regarding the 2025-2026 Action Plan and Art Districts. A copy of the information is available as an attachment to this agenda and the discussion may be accessed at time stamp 00:24:30.
MOTION: Council Member Sharon Gillespie moved to approve the 2025-2026 Arts Commission Action Plan
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
Resolution
BACKGROUND and RECOMMENDATION: The General Plan survey results that came out in 2022 showed that the majority of those responding to the survey did not want art to be paid for by the General Fund. RAP tax comes from tourism and the City will be using those funds for art rather than money from the General Fund and this Resolution allocates RAP tax funds to the Arts Commission for funding public art throughout Ivins City.
The discussion may be accessed at time stamp 00:31:14.
MOTION: Council Member Sharon Barton moved to approve Resolution No. 2025-23, a Resolution of Ivins City, Utah, regarding the allocation of certain RAP Tax Funds
SECOND: Council Member Lance Anderson
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 00:32:38. Roll call vote. All Council Members were present and voted in favor.
BACKGROUND and RECOMMENDATION: There were over 40 designs presented for this project by design students at Utah Tech and the safety crosswalk project is being paid for by RAP tax funds and not the General Fund. The discussion may be accessed at time stamp 00:33:40.
MOTION: Council Member Sharon Gillespie moved to approve the Arts Commission's recommendation for the safety crosswalk project to be located at the Red Mountain and Center Street crosswalks and roundabout
SECOND: Council Member Kevin Smith
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 00:37:52.
Staff Report
BACKGROUND and RECOMMENDATION: The Mayor and City Council previously discussed this and had concerns with the cost, length of the contract and need for this type of system. Ivins City currently has cameras and security at City Hall, the Police Station, Animal Shelter and Unity Park on various systems that do not integrate with one another. As the City continues to grow, so will the need for a unified security system that operates on a single, centrally managed network. Included in the purchase is parts, labor, installation, software and a 10-year contract. Included in the 10-year contract is a 10-year warranty on parts and automatic upgrades to the software. Representatives for the system were present and provided additional information and answered questions that the Mayor and City Council had. The current security system is inefficient due to reliance on local servers rather than cloud-based infrastructure, causing shutdowns when there are delays and limiting usability. The proposed system is more than just cameras; it is an integrated ecosystem including cameras, intercoms, access control, facial recognition, AI, and citywide security capabilities. Cameras can also count vehicles and people. Concerns were raised about cost, value, and whether the City should purchase equipment outright versus leasing, as well as the ability to phase implementation due to the large expense. There is also concern about equipment becoming outdated. Valcom has partnered with Verkada since 2018; while hardware may eventually become obsolete, Verkada provides automatic software updates and newer camera chipsets. Leasing is an option, and a 10-year agreement locks in pricing. The bid includes two main products: an access control system and a camera system. Over half of the cost is for City Hall and the Police Station, replacing systems that are not well utilized. A phased approach was discussed—starting with cameras in three parks and adding internal cameras and access control later. The system is already in use in Santa Clara (installed around 2020–2021) and can integrate with Ivins’ system. No additional City personnel are expected to be needed; the system is designed to be proactive and easier to manage. The City currently has cameras that are technically operational but function poorly due to server-based limitations. Federal funding may be available for traffic-counting features. Concerns about overreach in a city perceived as safe were addressed by noting that incidents can occur anywhere, and having cameras allows for proactive monitoring, quick identification of events, and improved public safety. The Mayor and City Council requested information on phasing the equipment and system. The representatives will obtain information from staff and then provide updated information at a future City Council meeting.
MOTION: Council Member Lance Anderson moved to continue this item to a future agenda
SECOND: Council Member Mike Scott
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 01:33:48.
City Code items to review-add or change
BACKGROUND and RECOMMENDATION: The Mayor and City Council discussed this at a Work Meeting prior to this meeting. The Work Meeting was effective and the Planning Commission has direction.
Resolution
Resolution with Council Member Gillespie’s edits
BACKGROUND and RECOMMENDATION: It was recommended at the last City Council meeting that a Resolution be drafted to address the upcoming mid-term vacancy. Council Member Kevin Smith will remain on the City Council until January 5th, 2026 when he is sworn into his new position as Mayor. Mayor Chris Hart’s term of office ends January 5th, 2026 at noon. The Resolution was drafted to minimize unfairness or bias. The Mayor and City Council discussed and approved several edits to the Resolution.
The notice of the mid-term vacancy will be published on or before November 25th, with applications due by December 19, 2025 at 5:00 p.m. Candidates will submit materials to the City Recorder, who will then provide the information to the Mayor and City Council. Candidates will be allowed 2 minutes for an introduction and 2 minutes for concluding remarks. When the Mayor and City Council vote to fill the mid-term vacancy, in the event of a tie vote, per state code, a single coin flip would be required. Outreach will include information in the City newsletter and posting the vacancy on the City website.
MOTION: Council Member Sharon Barton moved to approve Resolution No. 2025-24, a Resolution of Ivins City, Utah, establishing procedures to fill the 2026 City Council seat midterm vacancy created by the resignation of Kevin Smith to assume the duties of Ivins City Mayor, with the inclusion of the amendments made tonight
SECOND: Council Member Sharon Gillespie
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 02:03:14. Roll call vote. All Council Members were present and voted in favor.
BACKGROUND and RECOMMENDATION: It was agreed by the Mayor and City Council that in-person representation was more effective than attending via remote only and that it was a great idea to put a face with in-person representation. There are approximately 15 meetings to attend when the legislature is in session and the cost to travel and attend those in person is $5,000. Council Member Kevin Smith attends some of those sessions every year on behalf of Tuacahn and the City Attorney broadcasts those sessions in the Ivins City conference room. The discussion may be accessed at time stamp 02:04:22.
MOTION: Council Member Mike Scott moved to approve in-person City representation at the weekly Legislative Policy Committee (LPC) during the Utah legislative session and other times of the year when they have these Monday meetings
SECOND: Council Member Sharon Barton
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 02:08:40.
Animal Shelter Expansion Expenditure 2025 Staff Report
Animal Shelter November 2025 Estimate
Animal Shelter 022-01 Site Plan 20250210 22x34
BACKGROUND and RECOMMENDATION: The City Council previously approved a total project budget of $750,000 from designated capital improvement funds. Approval of this request does not increase the project budget. It authorizes the City Manager to commit funds, enter into necessary agreements and administer expenditures up to, but not exceeding the $750,000 limit. The discussion may be accessed at time stamp 02:09:50.
MOTION: Council Member Sharon Gillespie moved to approve item 5)H, the authorization of expenditures for the Animal Shelter expansion as detailed and that this is complete and the City will not be coming back to the Council for individual subcontractor approval
SECOND: Council Member Sharon Barton
VOTE: The motion carried unanimously.
| Council Member Mike Scott |
AYE |
| Council Member Kevin Smith |
AYE |
| Council Member Sharon Barton |
AYE |
| Council Member Sharon Gillespie |
AYE |
| Council Member Lance Anderson |
AYE |
The Motion may be accessed at time stamp 02:12:50.
Memo
BACKGROUND and RECOMMENDATION: As part of trying to get rid of the reference to bamboo, Council Member Mike Scott has offered to re-write the chapter. There is a lot of redundant, overlapping and obsolete provisions. A provision regarding odor will be added and there is state code on some of the verbiage in the chapter. The discussion may be accessed at time stamp 02:14:28.